General Booking Enquiry Form

Your Details

External
Internal

Event Details

Describe your event (eg Conference, Workshop, Meeting, Expo/Exhibition, Film/Photography shoot, Wedding)
Campus *
Venue/s *
If you know the space please give us the room code/name in 'Other', or describe the type of room you want
Please list the expected number of attendees
Day/s of event *
 
 
Is this a recurring event?
If your event is recurring, MUV will contact you to further discuss this.

Catering, food and drink

Are you providing catering? *
If yes, are you using an on-site caterer? *
If you are not using an on-site caterer, they need to do an induction before they're allowed on campus. Please direct your caterer to visit: http://www.monash.edu/contractors/contractor-induction.shtml
Include 'N/A' if not using caterer
Are you selling food? *
If yes, have you contacted Monash City Council? *
Contact the council on 9518 3555
Are you serving or selling alcohol? *
Note that if you are serving or selling alcohol, Monash Security will need to be present. Charge may apply
For all events where alcohol is served please provide the name and contact number of your event manager. They are responsible for overseeing the safe and responsible service of alcohol during the event. They are not permitted to consume alcohol during the event.
You must apply for Liquor License eight weeks before the event.

AV and technology

What A/V equipment do you require? *
Will you be using your own A/V equipment? *
Please note, all electrical equipment brought onto campus must be 'Tested & Tagged' with a current tag attached

Extra information

Sponsors may need to do an induction before they're allowed on campus. Please direct them to visit http://www.monash.edu/contractors/contractor-induction.shtml
Are non-Monash people facilitating/presenting? *
Do you have VIP's and/or Dignitaries attending your event? *
We can assist you with obtaining Yellow Parking Permit for your dignitaries
Do you require extra tables and chairs? *
Charges will apply
OUTDOOR EVENTS Do you require access to power during your event?
Are any additional external contractors being used for this event? *
An external contractor is any non-monash person employed or volunteering their services during the event, including DJs, presenters, exhibition hirers, etc, excluding cateres and sponsors
Do you want any additional cleaning? *
Charges will apply
Do you require extra bins? *
Do you have a current Certificate of Currency & Public Liability Insurance?

Declaration

Terms and Conditions:
Venue hire policy (DOC, 295KB, Intranet)

Change of Event Details:
As the Organiser of this event, you agree to contact Monash University Venues in the event that any information regarding this enquiry changes or is found to be incorrect.

Privacy Notification:
The Monash University Venues Officer is collecting the information on this application for the purpose of registering the booking. The personal information included in the form will only be used to communicate with the applicant. The information will not be disclosed by the Monash University Venues Office, except as required by law and in particular will not be disclosed to others for marketing purposes.

Sustainable Events:
Monash University recognises its responsibility to practice and promote behaviours that support activities which contribute to environment sustainability within the local, national and international community. The University is committed to providing sustainable events and activities.

Agreement *