Freedom of Information
Monash University has activated its Business Continuity Plan due to COVID-19, and the Freedom of Information Unit is not operating to its fullest capacity due to staff working remotely. Please be aware that delays and limitations on document searches are to be expected, and we request your understanding at this difficult time.
The Victorian Freedom of Information Act (1982) gives persons the right to access documents of an agency, subject to some specified exemptions. Monash University is specified as an agency under the FOI Act and therefore subject to its provisions.
The definition of document in the FOI Act covers a broad range of material in addition to paper form including: maps, films, microfiche, photographs, computer printouts, email, computer discs, data stored on a computer and videotapes CCTV and any other medium used to store information.
All requests for access to documents under the FOI Act must be made in writing to the address listed below and accompanied by the prescribed application fee of $29.60.
Payment of the application fee can be made online via this link
The application must be sent to the address below or via email to: firstname.lastname@example.org
The Freedom of Information Officer,
321 Ferntree Gully Road
Monash University VIC 3800
Telephone inquiries can be made to the Freedom of Information Officer on (03) 9905 5137 or email to: email@example.com.
What documents are available?
The right of access extends to documents of Monash University other than exempt documents which are in its possession and which are covered by the FOI Act. These include:
- Documents created by Monash University
- Documents supplied to Monash by an external organisation or individual
- Documents relating to your own personal affairs, regardless of the age of the documents
- Documents of a non-personal nature which are not older than 5 July 1978
Monash University is not obliged to create documents in response to a request - the obligation is only to provide access to existing documents.
Where exemptions apply to documents, the information is not required to be released, whether it is the whole document or part of the document. The types of documents exempted include:
- Internal working documents
- Law enforcement documents
- Documents affecting legal proceedings
- Documents affecting personal privacy
- Documents relating to trade secrets etc.
- Documents containing material obtained in confidence
Professional Standards and Policies
All staff are required to comply with the Freedom of Information Professional Standards
External Resources to help you make an FOI request
Office of the Victorian Information Commissioner (OVIC)
The Office of the Victorian Information Commissioner (OVIC) is responsible for conducting reviews of FOI decisions by agencies, handling FOI complaints, monitoring agencies compliance, reporting to Parliament on the operation of the Freedom of Information Act 1982 and providing advice and guidance to agencies and the public on Victoria's FOI regime.
Freedom of Information Victoria
Freedom of Information Victoria provides assistance and general information to help the public access government documents by using the Victorian Freedom of Information Act 1982.