Responsible Use of Microsoft Copilot: A Guide

Introduction

As a tool powered by artificial intelligence (AI) capable of generating text and images, in response to prompts, Microsoft Copilot offers exciting possibilities for creativity, collaboration and enhancing productivity. However, this enhanced functionality should be used responsibly in keeping with the University Information Technology Acceptable Use Policy and Responsible Use of AI Principles. In this guide, we'll explore how to use Copilot effectively while maintaining ethical and safe practices.

Understand Copilot's Capabilities

Before jumping in, take time to understand what Copilot can and cannot do. It's essential to recognise that Copilot is an AI language model that generates text based on patterns in existing data. It doesn't possess consciousness or independent decision-making abilities. Familiarise yourself with its features and limitations at Get Started with Microsoft Copilot.

Privacy and Confidentiality

When using Copilot at Monash you must sign in to Copilot.microsoft.com using your staff or student SSO credentials. Never input personal information or confidential information about yourself or other people into Copilot, including research or commercially sensitive data. Whilst the green shield in the top right says data is ‘protected’, this refers to the security controls Microsoft has in place. Monash has additional privacy obligations that apply to the way its staff and students use personal information with generative AI platforms such as Copilot. This is why you must avoid putting any information about individuals into Copilot.

Context Matters

Copilot's responses are context dependent. When using it, consider the context of your task or project. Copilot excels at writing prose, generating tables and code and assisting with various tasks. However, it's essential to review its suggestions critically and adapt them to your specific needs. Interacting with Copilot responsibly involves recognising that, like conversations, interactions with it require back-and-forth engagement to achieve the desired outcome.

Verify and Validate

Humans are accountable for the AI products they use. Copilot provides suggestions, but it's your responsibility to verify their accuracy. Always review the text or image, test the generated code and validate any information before using it in a final document or project. Remember that Copilot learns from existing data, so errors may occur.

Experiment and Learn

Use Copilot as a learning tool. Experiment by creating effective AI prompts, explore its capabilities, and learn from its responses. The more you interact, the better you'll understand its strengths and limitations.

Transparency and Attribution

When collaborating with Copilot, be transparent about its involvement and how you have used it in your work. Acknowledging should be clear enough that your reader can go and find where you got your information. If you're working on a team project, let others know when Copilot has contributed to the content. Proper attribution ensures clarity and builds trust among collaborators.

Report Issues

Copilot is an evolving AI system and feedback helps it improve. If you find a generated response that is incorrect or if you encounter harmful or inappropriate content, report it by clicking thumbs down in the summary and providing additional comments in the feedback form. Microsoft actively monitors feedback and continuously improves the model. Your input helps enhance Copilot's performance and safety.

Conclusion

Microsoft Copilot is a powerful ally, but its responsible use is crucial. By following these guidelines, you'll harness its potential while maintaining ethical standards. Let's create a collaborative, innovative and safe environment!