As you prepare to travel, ensure you understand the relevant elements of the travel policy suite. It includes practical advice for all types of travel and requirements to obtain approval to travel. You will also need to complete OHS risk management processes depending on what type of activity you are doing (e.g. fieldwork, group travel, high risk activities etc.). A summary of key points relating to travel risk and safety are below:
applies to all Monash University staff and students undertaking University-related travel (all campuses);
risks must be identified and appropriately managed, with priority given to the safety, health and wellbeing of the traveller to enable the University to fulfil its duty of care obligations;
Travel registration is required for travellers to access resources like global assistance and insurance, security advice, and destination risk intelligence. Obtaining approval by your supervisor, Abroad and/or Dean (for example) is essential in sharing the risks and giving confidence to the trip plan. Some types of travel such as high-risk travel may require higher levels of review or approval which is triggered by your registration.
Information on travel approval systems, booking policies and financial considerations are available on the Travel Page;
All staff trips must be registered in NuTrip which includes:
Domestic (overnight) and international;
Any funding type (Monash, external, self etc);
Any booking type (Monash’s preferred travel management company or externally booked)
Travel bookings made via FCM Travel (Monash’s preferred travel management company) require a NuTrip number to confirm the booking;
Includes bookings made via FCM Travel on behalf of external travellers (non-staff or students)
FCM Travel will contact you about your booking once your NuTrip travel request has been approved by your supervisor (or head of unit, depending on travel type).
International travel is enabled through participation in an approved student mobility program through Monash Abroad. Students must register and complete all requirements stipulated by Monash Abroad (curricular and co-curricular).
The application process for an overseas program can occur 6 - 18 months before travel.
Extracurricular travel processes and systems are managed by Performance, Representation & Engagement Programs (PREP) who support off-campus student activities.
Domestic travel (overnight) is enabled through participation in an opportunity available through your faculty.
Extracurricular travel (including camps) processes and systems are managed by Performance, Representation & Engagement Programs (PREP) who support off-campus student activities.
