Research data solutions (Australia campuses)

Data classification is primarily based on an assessment of the underlying risk, which is determined based on a combination of the likelihood of the risk occurring and the impact. For example, if there is an increased likelihood of re-identifiable data being identified, then it is advisable to classify it as Very Sensitive data rather than Sensitive data in order to ensure that it is stored appropriately. If you're unsure of the classification of your data, it's advisable to use a higher security classification, or you can contact the Research Data Governance Team at researchdatagovernance@monash.edu for assistance.

For more information on data classification and risk please see the Monash classification scheme and the Risk Assessment Guidance and Definitions (pdf).

Monash has a number of solutions to meet your specific research data requirements. You're strongly encouraged to use these solutions to protect and meet your obligations.

Work through the options below to find the most suitable solution available. The list will update as you select your requirements.

For more information, please contact Research Data Governance at ResearchDataGovernance@monash.edu.

What do you want to do?

How much data do you expect to have over time?

What's your data classification?

Where must your data be stored?

How long do you require access to backups of your data?

Do you need multi-factor authentication?

Will you be using Commonwealth Govt data under the DATA Scheme?

Reset form

Given the complexity of your needs, please contact researchdatagovernance@monash.edu for options.

Publish data

Bridges

Access More details

Supports these data classifications

Public

Supports these geographic restrictions

Stored anywhere Stored in Australia

Supports these data sizes

100GB
Transfer data

Gmail

Included in Google Workplace (100GB allocation across all products)

Access More details

Supports these data classifications

Public Restricted Sensitive

Supports these geographic restrictions

Stored anywhere

Supports these data sizes

100GB
Collect data

Google Forms

Included in Google Workplace (100GB allocation across all products)

MFA required except when shared

Access More details

Supports these data classifications

Public Restricted Sensitive

Supports these geographic restrictions

Stored anywhere

Supports these data sizes

100GB
Store data

Google My Drive

Included in Google Workplace (100GB allocation across all products)

If not deleted, content can be restored through version history

Access More details

Supports these data classifications

Public Restricted Sensitive

Supports these geographic restrictions

Stored anywhere

Supports these data sizes

100GB
Collect data

Helix REDCap

Request through Helix

30+ days: Available through audit logs using copy/paste

Request access More details

Supports these data classifications

Public Restricted Sensitive Very sensitive

Supports these geographic restrictions

Stored anywhere Stored in Australia Stored at Monash

Supports these data sizes

100GB
Store data

Monash laptop (With Monash SOE (Standard Operating Environment))

Storage of 200GB+ is not possible

Geographic restrictions can't apply

Only Documents, Pictures, Favourites and Desktop folders are automatically backed up when in the Monash Environment or VPN

More details

Supports these data classifications

Public Restricted Sensitive

Supports these geographic restrictions

Stored anywhere

Supports these data sizes

100GB
Collect data Transfer data

M:Drive

Transfer of larger files can be requested

Request access More details

Supports these data classifications

Public Restricted Sensitive Very sensitive

Supports these geographic restrictions

Stored anywhere Stored in Australia Stored at Monash

Supports these data sizes

100GB 100GB - 1TB
Collect data

Qualtrics

Users responsible for own backup

MFA required except for external collaborators

Access More details

Supports these data classifications

Public Restricted Sensitive Very sensitive

Supports these geographic restrictions

Stored anywhere

Supports these data sizes

100GB
Collect data

Qualtrics Plus

Users responsible for own backup

Collaborator needs Monash identity

Request access More details

Supports these data classifications

Public Restricted Sensitive Very sensitive

Supports these geographic restrictions

Stored anywhere Stored in Australia

Supports these data sizes

100GB
Store data Collect data

Zoom recordings

Must be saved to computer not Zoom cloud. Storage of 100GB – 1TB isn't recommended given the data size

Geographic restrictions can't apply

Must be saved to computer not Zoom cloud

Access More details

Supports these data classifications

Public Restricted Sensitive

Supports these geographic restrictions

Stored anywhere

Supports these data sizes

100GB 100GB - 1TB
Store data

Sharepoint Not recommended for research use

Select a solution to learn more about its capabilities.

Available solutions

Reset form

Publish data

Bridges

Access More details

Supports these data classifications

Public

Supports these geographic restrictions

Stored anywhere Stored in Australia

Supports these data sizes

100GB
Transfer data

Gmail

Included in Google Workplace (100GB allocation across all products)

Access More details

Supports these data classifications

Public Restricted Sensitive

Supports these geographic restrictions

Stored anywhere

Supports these data sizes

100GB
Collect data

Google Forms

Included in Google Workplace (100GB allocation across all products)

MFA required except when shared

Access More details

Supports these data classifications

Public Restricted Sensitive

Supports these geographic restrictions

Stored anywhere

Supports these data sizes

100GB
Store data

Google My Drive

Included in Google Workplace (100GB allocation across all products)

If not deleted, content can be restored through version history

Access More details

Supports these data classifications

Public Restricted Sensitive

Supports these geographic restrictions

Stored anywhere

Supports these data sizes

100GB
Collect data

Helix REDCap

Request through Helix

30+ days: Available through audit logs using copy/paste

Request access More details

Supports these data classifications

Public Restricted Sensitive Very sensitive

Supports these geographic restrictions

Stored anywhere Stored in Australia Stored at Monash

Supports these data sizes

100GB
Store data

Monash laptop (With Monash SOE (Standard Operating Environment))

Storage of 200GB+ is not possible

Geographic restrictions can't apply

Only Documents, Pictures, Favourites and Desktop folders are automatically backed up when in the Monash Environment or VPN

More details

Supports these data classifications

Public Restricted Sensitive

Supports these geographic restrictions

Stored anywhere

Supports these data sizes

100GB
Collect data Transfer data

M:Drive

Transfer of larger files can be requested

Request access More details

Supports these data classifications

Public Restricted Sensitive Very sensitive

Supports these geographic restrictions

Stored anywhere Stored in Australia Stored at Monash

Supports these data sizes

100GB 100GB - 1TB
Collect data

Qualtrics

Users responsible for own backup

MFA required except for external collaborators

Access More details

Supports these data classifications

Public Restricted Sensitive Very sensitive

Supports these geographic restrictions

Stored anywhere

Supports these data sizes

100GB
Collect data

Qualtrics Plus

Users responsible for own backup

Collaborator needs Monash identity

Request access More details

Supports these data classifications

Public Restricted Sensitive Very sensitive

Supports these geographic restrictions

Stored anywhere Stored in Australia

Supports these data sizes

100GB
Store data Collect data

Zoom recordings

Must be saved to computer not Zoom cloud. Storage of 100GB – 1TB isn't recommended given the data size

Geographic restrictions can't apply

Must be saved to computer not Zoom cloud

Access More details

Supports these data classifications

Public Restricted Sensitive

Supports these geographic restrictions

Stored anywhere

Supports these data sizes

100GB 100GB - 1TB
Store data

Sharepoint Not recommended for research use

The Research Data Classification Tool asks a series of questions to help determine if your research data is classified as Sensitive or Very Sensitive under the Monash classification scheme. Once you've completed this tool and determined your level of classification, use the Research Data Solutions Tool (select requirements tab) to find the most suitable solution for research data storage, sharing, collection, transfer or publication.

If you have any questions or feedback please contact the Research Data Governance Team researchdatagovernance@monash.edu

Still need help?

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