Questions and answers

Working remotely from an international or domestic location to extend periods of leave away from Victoria is ordinarily not permitted.

The flexibility to work from home is balanced by our commitment to attend onsite work 60 per cent of the time.

Your supervisor is the delegated authority to approve requests to work from home. When reviewing your request, they will assess and consider:

• role suitability for a hybrid arrangement;
• if you can meet operational requirements and outputs of the role;
• if you have the ability to work productively without onsite supervision;
• overall team service coverage onsite for the full working week; and
• if you have completed the Working Safely From Home Module

Additionally some roles are generally not suitable for hybrid work and must be performed on campus.

Supervisors should clearly set expectations as to what is required to meet the teams’ needs (set days or flexible days) and work with staff to ensure any changes to agreed patterns are communicated locally (and updated in calendars accordingly to reflect the agreed work location for the day).

The Working From Home Procedure applies to ongoing and fixed-term professional staff. Professional casual staff should attend onsite work for each engagement.

Part-time staff must ensure they adhere to the procedure working up to 40 per cent of the time from home, and onsite for the remainder.

Days may be completed in half days, or combined across a fortnightly pay period depending on the needs of the work unit and agreed by the supervisor.

We have removed the need to submit a working pattern as part of the Working From Home Request Form as we understand the need for this to change from time to time.

The number of days and/or pattern of working should be established locally provided the agreed hours of work fall within standard hours in accordance with the relevant enterprise agreement.

Changes may be made to working days as required (by both staff and supervisors).

If supervisors would like to see initial patterns comments may be left in the additional information box on the form.

Supervisors and staff can amend and adjust working from home arrangements as required locally.

From 2022, the Working From Home Request Form will not require a formal work pattern to be approved, the days of work should be agreed locally within the span of ordinary hours, and can change as required (subject to business need).

The University can cancel working from home arrangements with four weeks notice, where the arrangements no longer support the delivery or goals of the organisational unit.

Some roles are generally not suitable for hybrid work and must be performed on campus. These roles normally:

• require face-to-face interaction with clients and students, and where services are not offered remotely;
• require close supervision of other staff; and/or
• cannot be performed effectively without accessing information, facilities and/or systems only accessible onsite

You should refer to how we FLEX at Monash matrix to understand other flexibility options available to staff throughout their employment with Monash

All staff must complete the Working Safely From Home Module annually to ensure their home location is set up in accordance with Occupational Health and Safety requirements.