Monash Policy Updates

This page contains general updates on new and rescinded policies, procedures and schedules, and any major amendments to existing policies, procedures and schedules.

Credit Procedure v4.0
Course Design Procedure v4.0
Major amendments to both procedures, effective as of 1 November 2025, to support removal of MDP.
A new OHS Hazardous Materials Management Procedure was introduced, in effect as of 24 September 2025. This rescinded and replaced the OHS Asbestos Management Procedure.
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Version 8.0 of the Special Consideration Procedure came into effect on 1 September 2025.
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Courses and Units Policy v3.0
A major amendment to change unit accreditation responsibilities for grad research units, effective as of 23 September 2025.
Unit Accreditation Procedure v2.0
A major amendment to delegate approval for graduate research units, effective as of 23 September 2025.
Academic Statements Policy
A major amendment (v4.0 came into effect on 9 August 2025) relating to the introduction of digital badges for coursework.
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Defence Export Controls Procedure
Major amendment, version 2.0, effective 19 August 2025. Amendments to align with the amended legislation. Consequential amendments were also made to the rest of the policy suite.
A cyclical review of the Family Violence Support Procedure was undertaken with the revised Procedure (v8.0) coming into effect on 1 July 2025.
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The new Monash Group Delegations and Authorisations Policy suite is now in effect, as of 7 July 2025.
The Monash Group Delegations and Authorisations Policy defines the overarching principles and requirements for delegation and Authorisation, with the Procedure providing a guide for the assignment, recording, exercise and management of delegations and authorisations.
The following policies and procedures have been rescinded as of 7 July 2025:
- Authorised Financial Limits and Contract Signing Delegations Policy
- Authorised Financial Limits Procedure
- Contract Signing Delegations Procedure
- HR Delegations and Authorities Procedure
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A major amendment was made to the Assessment Regime Procedure (v10.0) to remove the supplementary assessment opt out process, effective 8 July 2025.
A subsequent major amendment (v11.0) was also made and effective as of 28 July 2025 to add rules for publishing assessment details and eligibility for hurdles.
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Version 5.0 of the Marking and Feedback Procedure came into effect on 28 July 2025.
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Version 4.0 of the Grading Schema Procedure came into effect on 19 July 2025.
A major amendment was made to the Coursework Enrolment Procedure, v3.0 effective 14 June 2025, for consistency with the revised teaching period definition.
The new Information Management Policy suite came into effect on 5 May 2025 across the Monash Group.
The suite sets out clear, consistent requirements for how information must be managed at Monash - across its creation, storage, access, retention and disposal. The Policy suite applies to all staff, students and associates (where applicable), and supports compliance with regulatory obligations, internal audit recommendations and operational needs across the Monash Group.
The suite includes:
- Information Management Policy (new)
- Information Governance and Recordkeeping Procedure (new)
- Data Protection and Privacy Procedure (revised)
- Data Protection and Privacy Schedule - Monash University Indonesia (administrative updates)
With the introduction of the Information Management Policy suite, the following policies and procedures have been rescinded as of 5 May 2025 with necessary information included in the new policy documents:
- Freedom of Information Policy
- Freedom of Information Procedures
- Recordkeeping Policy
- Recordkeeping Retention and Disposal of University Records Procedures Australia only
- OHS Records Management Procedure
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The annual review of the Support for Students Policy was undertaken and the major amendment came into effect on 10 May 2025. The amendments included:
- Inclusion of a new clause that states the Support for Students Policy is published on the University Policy Bank website and a new landing page has been established for students to easily navigate to services they need.
- Reflecting DVCSE and DVCE responsibilities and joint DVCSE/DVCE responsibilities as appropriate following the establishment of the DVCSE portfolio in late 2024.
- Inclusion of the recently introduced Sexual Harm Prevention and Response Policy suite and the Student Code of Conduct as part of the University’s approach to prevent and respond to sexual harm and support available for students who have experienced or witnessed inappropriate behaviour.
- Reordering of the specific support services called out in the policy to commence with academic support.
- Revisions to the wording of individual clauses through the policy to clarify these without changing the intention.