Accountability and Approval Pathways

Policy development roles

Each Policy, Procedure and Schedule will have an author, owner, endorser and approver. Owner, endorser and approver are specified as roles or committees, not named individuals. In some situations there may be one or more endorsing bodies prior to approval.

  • Author is a nominee of the policy owner and is responsible for:
    • creating a document or reviewing and amending an existing document;
    • managing the appropriate consultation with relevant stakeholders; and
    • managing the transmission of the document to endorsement and through to approval.
  • Owner is responsible for:
    • the ongoing relevance and currency of the document;
    • the document, once approved, is appropriately communicated to all relevant stakeholders, including students; and
    • implementation of a policy, procedure or schedule.
  • Endorser is responsible for:
    • endorsing a document to be submitted to the final approver.
  • Approver is responsible for:
    • approval of the document, after which the policy may be  implemented and published.

Approval pathways

Approval pathways for all policy, procedures and schedules are listed in the table below.

CategoryApprovalEndorsement
Governance
PolicyMonash University CouncilRelevant Council committee, following the Vice-Chancellor’s Executive Committee
ProcedureDelegated to the relevant Council committee, following the Vice-Chancellor’s Executive CommitteeRelevant senior officer: e.g. Chief of Staff and Executive Director, Office of the President and Vice-Chancellor
ScheduleDelegated to the relevant Council committee, following the Vice-Chancellor’s Executive CommitteeRelevant senior officer: e.g. Chief of Staff and Executive Director, Office of the President and Vice-Chancellor
Academic
Policy Academic BoardRelevant Academic Board standing committees: UEC, GRC and/or MRC.
Education proceduresUniversity Education Committee (UEC)Deputy Vice-Chancellor (Education)
Graduate research proceduresGraduate Research Committee (GRC)Relevant senior officer: e.g. Vice-Provost (Faculty & Graduate Affairs)
Research proceduresMonash Research Committee (MRC)Relevant senior officer: e.g. Deputy Vice-Chancellor (Research)
ScheduleDelegated to the parent policy owner: e.g. DVC (Education)Relevant faculty/campus committees or senior officer(s) e.g. PVC & President (Malaysia)
Operational
Policy Vice-Chancellor’s Executive CommitteeRelevant senior officer: e.g. COO, CFO
Procedure Delegated to the relevant executive officer: e.g. COO, CFORelevant senior officer: e.g. Executive Director, FiRM
Schedule Parent policy owner: e.g. COO, CFORelevant faculty/campus committees or senior officer(s), e.g. PVC & President (Malaysia)