Visitor application process


Response time                

Item provided

Apply within the 4 rounds: 1 Feb, 1 May, 1 Aug, 1 Nov

Upon applicant submission

Confirmation email of receipt of application

Notification of acceptance or rejection

1 - 6 weeks

Email notification

Applicant provides supporting documentation:

Supporting documentation required:

  • A letter of support from your supervisor at your home University
  • A letter of support from the funding body supporting the trip, detailing the amount awarded and its expenditure requirements/ or explanation how you will fund your trip
  • Scan of your passport
  • Tax residency/ where you are taxed the most
  • AQF level (Bachelor degree/ Masters degree)/ highest level of qualification
  • Certificate proving AQF/ highest education level
  • A clear photo of yourself for promotional purposes (690x435 pixels)
  • A biography for promotional purposes
  • A list of any other academics at Monash University to which you will arrange meetings

Email this to:

*Please note incomplete applications will not be accepted.

2 weeks

Email confirmation that documents have been received

We submit your complete application to the Monash HR Visitor team

1 - 3  weeks

You will receive an online ‘letter of invitation’ from the Monash Visitors team which will also advise about your visa requirements

Applicant confirms acceptance


Arrival dates and visas confirmed by applicant and submitted to Lab, dates diarised in Google calendar.


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