Finances
| Do I need to pay a deposit? |
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The Venue Services Team has the discretion to waive the need for a deposit or call for a higher deposit up to the amount of the estimated hire and expense charges when the booking is made. |
| If I do need to pay a deposit how much do I need to pay? |
A deposit of fifty percent (50%) of the venue hire shall be paid by the hirer within fourteen (14) days of the quotation documents being received. |
| Do I need to pay in full for my booking when it is less than 21 days away? |
Yes, you will need to pay for the entire event estimate in advance. |
| After my event how long do I have to pay my invoice? |
You are required to pay the balance of your invoice, including any additional charges, within twenty-one (21) days after the conclusion of your event. |
| How can I pay for my event? |
A Tax Invoice will be sent to you with different payment options available for payment of your invoice. You can pay by cheque, corporate credit card or money order. |
| When will I receive the invoice for my event? |
| A Tax Invoice will be sent before or after the event, at the University's discretion. |
| When do I need to pay for my event? |
| It is the policy of Monash University that all accounts are settled in full (ten) 10 working days after the receipt of the invoice |
| What if I need to dispute my invoice? |
| Any dispute regarding your invoice must be notified to the Venue Services Team in writing at venueservices@monash.edu within seven (7) days of issue of the invoice. |
| How long do I have to pay my invoice? |
| It is the policy of Monash University that all accounts are settled in full ten (10) working days after the receipt of the invoice. |
| Can I make a new booking if I have not yet paid for my last event? |
| Future bookings may be refused to any societies, groups or companies who fail to pay their outstanding accounts promptly on request. |
| Do you offer a Not For Profit discount on your venues? |
| Yes. We have a discounted community rate on our venue hire which also covers not for profit organisations. |
| Do I need Public Liability Insurance for my event? |
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It is requested that all external hirers provide a certificate of currency for Public Liability Insurance for no less than $20 million. A copy of the policy must be provided to Venue Services at least two (2) weeks prior to the event. |
| When do I need to provide a copy of my Public Liability Insurance? |
A copy of the policy must be provided to our office a minimum of two (2) weeks prior to your event. |
| How much coverage do I need on my Public Liability Insurance for my event? |
$20 million Public Liability Insurance for your function. |
| What if I do not have Public Liability Insurance? |
This can be arranged by our office. The cost is $70.00 plus GST per day and will provide you with $20 Million Public Liability Insurance for your function. |
| How can I purchase Public Liability Insurance through Monash University? |
Upon request an invoice will be sent to you and payment can be made on receipt of the invoice. |
| I am a staff member, do I need Public Liability for my event? |
| If the event is of a personal nature and not related to the core activity of the employee, the event is not covered by Monash University Public Liability Insurance. Additional Public Liability Insurance will be required for the event. For further information please contact Venue Services. |
| Who is responsible for ensuring that OHS protocols are in place for an event held at Monash University? |
| The Event Organiser is responsible for ensuring that all OHS Regulations and Protocols are followed during the event and also that the OHS documentation required has been submitted and processed before commencement of the event. You may contact Venue Services directly for assistance on OHS procedures. |