Health and safety

Do you provide Cleaning supplies that we can use during and at the end of our event?
Our venues, grounds and buildings are cleaned every morning. If you are a faculty or staff member and require a clean of the venue after your event please contact the Building Properties Division on +61 3 9902 0222 or email buildings.property@monash.edu. If you are a student, Monash student club, or external to the University please contact our office on +61 3 9905 3101 so that we may arrange a cleaner to assist with your cleaning requirement(s) promptly. Note: fees will apply.
How often do your venues and facilities get cleaned?
Our Venues and Buildings are cleaned on a regular basis. Extra Cleaning may be arranged before and after your event at an additional cost.

Has Monash University set up COVID-19 practices for the public coming onto campus for events? If so, where can I find them?
Yes, Monash University has set up strict guidelines and protocols for coming onto campus and for events being held on all its campuses. Please see information regarding this via the Monash Website for COVID-19 Updates.

Do I need Public Liability Insurance for my event?
It is requested that all external hirers provide a certificate of currency for Public Liability Insurance for no less than $20 million. A copy of the policy must be provided to Venue Services at least two (2) weeks prior to the event.
When do I need to provide a copy of my Public Liability Insurance?
A copy of the policy must be provided to our office a minimum of two (2) weeks prior to your event.
How much coverage do I need on my Public Liability Insurance for my event?
$20 million Public Liability Insurance for your function.
What if I do not have Public Liability Insurance?
This can be arranged by our office. The cost is $70.00 plus GST per day and will provide you with $20 Million Public Liability Insurance for your function.
How can I purchase Public Liability Insurance through Monash University?
Upon request an invoice will be sent to you and payment can be made on receipt of the invoice.
I am a staff member, do I need Public Liability for my event?
If the event is of a personal nature and not related to the core activity of the employee, the event is not covered by Monash University Public Liability Insurance. Additional Public Liability Insurance will be required for the event. For further information please contact Venue Services.
Who is responsible for ensuring that OHS protocols are in place for an event held at Monash University?
The Event Organiser is responsible for ensuring that all OHS Regulations and Protocols are followed during the event and also that the OHS documentation required has been submitted and processed before commencement of the event. You may contact Venue Services directly for assistance on OHS procedures.

How do I get my caterer inducted?
Visit the Induction page. All external contractors must complete an OHS and site-specific online contractor induction before providing their service.
Who is responsible for ensuring that OHS protocols are in place for an event held at Monash University?
The Event Organiser is responsible for ensuring that all OHS Regulations and Protocols are followed during the event and also that the OHS documentation required has been submitted and processed before commencement of the event. You may contact Venue Services directly for assistance on OHS procedures.

What are my responsibilities in the event of an emergency?
Fire and emergency procedures, notices and evacuation floor plans are posted throughout university buildings. Delegates should familiarise themselves with the notices and plans for each building they occupy or visit.
Are there emergency telephones on the campuses?
Emergency telephones are widely distributed in public access areas within buildings. These telephones may be used at any time to report emergencies or get assistance in the event of fire, personal injury, medical condition or other threatening situations.
Is Monash Security able to assist?
Monash University Security provide a round-the-clock emergency support service which delegates may use at any time but the University seeks the support of all organisers and delegates in ensuring the emergency telephones and all other items of emergency equipment are used solely for their intended purpose.
What do I do if I have an Emergency?
In the case of an emergency and you have initially contacted either an Ambulance or the Police, Venue Services requests that you contact Monash University Security on +61 3 9905 3333 so they can work together with the emergency services. you can save Monash Emergency Contacts in your phone before your event, for a quick access.
Are there defibrillators located on campus?
Yes, there are defibrillators located at all Monash University campuses.
Do I need to supply any Risk Documents?
The hirer, contractor or event organiser must complete a Job Safety Analysis and Risk Analysis when required by the University. This must be completed by the hirer or the hirer's employees, agents or subcontractors, as appropriate, within a reasonable time before the event. This is to ensure safety on-site at all times.

Do I need a security guard?
Monash University requires security guards to be in attendance for all after hour and weekend events. Depending on the nature of the event, Venue Services will complete an assessment on a case by case basis.
If security is required for my event is there a cost for this?
If security is required, Monash Security shall nominate the guards who are employed by the University and the costs will be paid for the hirer.
Can I employ my own security guard?
When a security guard is required, they shall be a person(s) nominated and employed by the University. The costs will be paid for by the hirer. Please refer to Clause 12 of the Terms and Conditions.
How long are security guards required for?
Security guards are required to be in attendance at the venue for the duration of the event, including bump in and until the end of the vacate time of the event. If alcohol is consumed, multiple security officers must be in attendance.

How can I dispose of rubbish?
Rubbish and recycling bins can be arranged for you. Please contact the Venue Services Team on +61 3 9905 3101 or via email venueservices@monash.edu.
How can I make my event a "green" event?
Monash University recognises its responsibility to practice and promote behaviours that support activities which contribute to environmental sustainability within the local, national and international community. The University is committed to providing sustainable events and activities, and we encourage you to read the attached information (located on our Home Page under Guidelines and Forms) and consider any ways in which you can assist in making your seminar a "Green" Event.
Does Monash has recycling guidelines for my event?
At Monash we regard waste recycling of paramount important, to view tips on how you can recycle waste from your event read guidelines at Recycling and Waste Disposal.

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