Bookings
| How do I make a booking? |
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Internal and External bookings, please submit a Venue Booking Request |
| How do I make a booking for the Chancellery Building? |
The best way to get in touch with us is via the Chancellery Enquiry Form |
| I am a student how do I make a booking for myself and/or my club? |
Student and Club bookings, please submit a Venue Booking Request Booking requests will not be actioned unless they are made in writing. |
| I have a question before I complete the booking form? |
The best way to get in touch with us is via phone on +61 3 9905 3101. |
| I am a Monash Staff Member will I be charged a venue hire if I book a venue on a Monash University Campus? |
| It depends on your activity/event. If you are only booking on behalf of Monash University, not charging a registration fee and/or not booking for an external organisation, you will not incur a venue hire charge. |
| How do I amend an existing booking? |
Requests for changes to existing bookings will not be actioned unless made in writing, quoting your reference number. |
| How long will my tentative booking be held? |
| A tentative booking for hiring a venue will not be held for more than fourteen (14) days unless previously negotiated with Venue Services. |
| I am a staff member and know the room I want. How can I make the booking? |
Internal clients can make venue bookings via the Venue Booking Request form. |
| Do Monash University Faculties and/or Departments pay for booking a venue? |
| There are venue hire fees incurred for events where there is a registration/ticketing fee incurred by the attendee and/or the public (external to the University) is attending/presenting at the event. |
| I need to speak to someone about a venue? |
The best way to get in touch with the Venue Services Team is by the Venue Booking Request Form or calling +61 3 9905 3101 during business hours Monday to Friday 9.00am to 5.00pm. |
| Can I make a booking over the phone? |
| Booking requests will not be actioned unless they are made in writing. |
| I am a student, how do I make a booking for myself and/or my club? |
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Student and Club bookings, please submit a Venue Booking Request Booking requests will not be actioned unless they are made in writing. |
| I am part of a registered club and I have external contractors coming onto the Monash grounds. Will I be charged for this? |
Please email the Venue Services Team with details of what needs to be set up on Monash Grounds. |
| If the venue has a kitchen, can we provide catering for our event? |
The Venue Services Team will be able to advise if a kitchen is close by to the proposed venue. |
| If the venue has a kitchen, can we provide catering for our event? |
| The Venue Services Team will be able to advise if a kitchen is close by to the proposed venue |
| Is the Moot Court available for bookings? |
| The Venue Services Team are able to check availability once they receive your General Enquiry Form from you. |
| Is there a limit of how many rooms students & clubs are allowed to book for an event? |
| Rooms available will be dependent on room availability and suitability for your event. |
| I am part of registered Monash Student Club. Can I invite my family and friends to an event without the club being charged? |
| No. Club events that have external people outside of Monash University attending, will be charged for their venue hire. |
| How many venues is a Monash club or society allowed to book for an event? |
| The number of venues that can be booked will be limited, due to venues required for academic purposes. |
| I am a student. Can I book a piano room to play the piano on a weekly basis? |
| Yes, you can book the piano room on a weekly basis. Please complete a Venue Booking Request. |
| I am a student. How do I book a study space? |
| Please submit a Venue Booking Request |
| How do I get my caterer inducted? |
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Visit the Induction page. All external contractors must complete an OHS and site-specific online contractor induction before providing their service. |
| Who is responsible for ensuring that OHS protocols are in place for an event held at Monash University? |
| The Event Organiser is responsible for ensuring that all OHS Regulations and Protocols are followed during the event and also that the OHS documentation required has been submitted and processed before commencement of the event. You may contact Venue Services directly for assistance on OHS procedures. |