Booking

Booking process View

Review our venues page and contact our office for advice on which venue is most appropriate for your event including available dates and times.
For all enquiries, please submit a Venue Booking Request
A tentative booking will be held for two weeks while you confirm dates, costs and other details Should we receive a request for your event date and time,
we will contact you in the first instance and give you first option of confirming the date by returning signed. Terms and Conditions.
A copy of the quote will be emailed to you outlining an estimate of the total venue charges, including but not limited to room hire, set up fees, audio visual requirements and cleaning fees.
Please Note: your final invoice may vary from the estimate if additional requirements are added throughout the booking process and on the day of your event.
To confirm your booking you need to advise us in writing and are required to return the signed Terms & Conditions document (PDF 311 KB)and the completed Public Liability Form (DOC 50 KB), with a copy of your Certificate of Currency.
You will receive a booking confirmation in writing – please ensure the details are correct.

Step 5 : Confirm your equipment and catering requirements

Equipment
You need to advise the Venues team at least 2 weeks prior to your event if you require audio visual equipment. Additional charges will be incurred. If you require an AV technician on the day to assist you with your event, a minimum of 2 weeks' notice is required to ensure the availability of a staff member. Additional charges will be incurred. If you are providing your own audio visual equipment, all electrical equipment brought onto campus must be Tested and Tagged with a current tag attached.
Catering
If catering is being provided at your event, you need to advise the Venues team the name of your caterer to ensure all relevant food handling certificates and licences are forwarded to the Venue Services office. If you are using an external contractor please be aware there are certain policies and procedures to be adhered to prior to any contractor coming onto Campus. If you are providing your own catering, you need to contact Monash City Council on 9518 3539 to obtain the appropriate approvals. If you are providing your own catering equipment, all electrical equipment brought onto campus must be Tested and Tagged with a current tag attached.
Alcohol
If you are planning to serve and/or sell alcohol at your event, please advise the Venues team at least 2 weeks prior to your event. If you intend selling alcohol, either directly or indirectly (including via an event cover charge or ticket) a liquor licence must be obtained. This is available from Victorian Commission for Gambling and Liquor Regulation here. Activities which involve selling and/or serving of alcohol will incur additional charges for hire of security guards for the duration of an event, including bump in and bump out. For all events where alcohol is served you need to nominate an event manager and provide us with their name and contact number. They are responsible for overseeing the safe and responsible service of alcohol during the event. They are not permitted to consume alcohol during the event. If you are selling alcohol, you must apply for a Liquor Licence eight weeks before the event. FOR MONASH STAFF - Monash University Staff are encouraged to use the SCOUT eHelpdesk to organise furniture, additional bins and security. Refer to Quick Links on our home page.

Step 6 - Other Considerations

This guide is designed to assist your Monash University Venue Services booking process. For additional assistance please contact:
9905 3101
For more information about booking the Monash Conference Centre (30 Collins Street, Melbourne CBD)
+61 3 9903 8000
conferencecentre@monash.edu

Public liability
In order to comply with University insurance regulations, hirers must obtain and keep current public liability insurance to cover a minimum of $20 million. We will require a copy of your Certificate of Currency with the completed Public Liability Assessment Form (DOC 66KB). Alternatively, this can also be arranged through the University for $70+GST and will provide $20 million public liability for your function. Payment can be made through our office via cheque. However, the cheque is to be made payable to Monash University. Internal hirers are covered under the University's Public Liability Insurance.
External contractors
If you are using an external contractor please be aware that there are certain policies and procedures to be adhered to prior to any contractor coming onto campus. Please advise this office at least 2 weeks prior to your event the NAME and TYPE of contractor to ensure all relevant documentation and information is forwarded to you. All external contractors must complete an OHS and site-specific online contractor induction before providing their service.
Bringing your own equipment
All electrical equipment bought onto campus must be "Tested and Tagged " with a current tag attached. Hirers are not to interfere with audio-visual equipment and/or electrical points.

Venues available to staff

Tutorial rooms

Our tutorial rooms are equipped with the latest cutting edge technology and are set up in various configurations to suit your event type.

Melbourne CBD venues

Explore 750 Collins Street and the Monash Conference Centre. These venues offer a wide range of meeting rooms.

Lecture theatres

Our lecture theatres combine extensive audio visual connectivity with high quality seating to ensure the comfort of your attendees.

Foyers

Explore our foyer spaces attached to lecture theatres and meeting rooms.

Conference rooms

These spaces can be arranged in any manner to suit your event needs: boardroom setup, workshop, or seminar.

Outdoor spaces

Our grounds are available for hire for catered and self-catered events including the use of built in barbeques at selected locations.

Speciality venues

Monash University has grounds available for hire for catered and self-catered events including the use of built in barbeques at selected locations.

Booking process View

Review our venues page and contact our office for advice on which venue is most appropriate for your event including available dates and times.
For all enquiries, please submit a Venue Booking Request
A tentative booking will be held for two weeks while you confirm dates, costs and other details Should we receive a request for your event date and time,
we will contact you in the first instance and give you first option of confirming the date by returning signed. Terms and Conditions.
A copy of the quote will be emailed to you outlining an estimate of the total venue charges, including but not limited to room hire, set up fees, audio visual requirements and cleaning fees.
Please Note: your final invoice may vary from the estimate if additional requirements are added throughout the booking process and on the day of your event.
To confirm your booking you need to advise us in writing and are required to return the signed Terms & Conditions document (PDF 311 KB)and the completed Public Liability Form (DOC 50 KB), with a copy of your Certificate of Currency.
You will receive a booking confirmation in writing – please ensure the details are correct.

Step 5 : Confirm your equipment and catering requirements

Equipment
You need to advise the Venues team at least 2 weeks prior to your event if you require audio visual equipment. Additional charges will be incurred. If you require an AV technician on the day to assist you with your event, a minimum of 2 weeks' notice is required to ensure the availability of a staff member. Additional charges will be incurred. If you are providing your own audio visual equipment, all electrical equipment brought onto campus must be Tested and Tagged with a current tag attached.
Catering
If catering is being provided at your event, you need to advise the Venues team the name of your caterer to ensure all relevant food handling certificates and licences are forwarded to the Venue Services office. If you are using an external contractor please be aware there are certain policies and procedures to be adhered to prior to any contractor coming onto Campus. If you are providing your own catering, you need to contact Monash City Council on 9518 3539 to obtain the appropriate approvals. If you are providing your own catering equipment, all electrical equipment brought onto campus must be Tested and Tagged with a current tag attached.
Alcohol
If you are planning to serve and/or sell alcohol at your event, please advise the Venues team at least 2 weeks prior to your event. If you intend selling alcohol, either directly or indirectly (including via an event cover charge or ticket) a liquor licence must be obtained. This is available from Victorian Commission for Gambling and Liquor Regulation here. Activities which involve selling and/or serving of alcohol will incur additional charges for hire of security guards for the duration of an event, including bump in and bump out. For all events where alcohol is served you need to nominate an event manager and provide us with their name and contact number. They are responsible for overseeing the safe and responsible service of alcohol during the event. They are not permitted to consume alcohol during the event. If you are selling alcohol, you must apply for a Liquor Licence eight weeks before the event. FOR MONASH STAFF - Monash University Staff are encouraged to use the SCOUT eHelpdesk to organise furniture, additional bins and security. Refer to Quick Links on our home page.

Step 6 - Other Considerations

This guide is designed to assist your Monash University Venue Services booking process. For additional assistance please contact:
9905 3101
For more information about booking the Monash Conference Centre (30 Collins Street, Melbourne CBD)
+61 3 9903 8000
conferencecentre@monash.edu

Public liability
In order to comply with University insurance regulations, hirers must obtain and keep current public liability insurance to cover a minimum of $20 million. We will require a copy of your Certificate of Currency with the completed Public Liability Assessment Form (DOC 66KB). Alternatively, this can also be arranged through the University for $70+GST and will provide $20 million public liability for your function. Payment can be made through our office via cheque. However, the cheque is to be made payable to Monash University. Internal hirers are covered under the University's Public Liability Insurance.
External contractors
If you are using an external contractor please be aware that there are certain policies and procedures to be adhered to prior to any contractor coming onto campus. Please advise this office at least 2 weeks prior to your event the NAME and TYPE of contractor to ensure all relevant documentation and information is forwarded to you. All external contractors must complete an OHS and site-specific online contractor induction before providing their service.
Bringing your own equipment
All electrical equipment bought onto campus must be "Tested and Tagged " with a current tag attached. Hirers are not to interfere with audio-visual equipment and/or electrical points.

Venues available to students

Tutorial rooms

Our tutorial rooms are equipped with the latest cutting edge technology and are set up in various configurations to suit your event type.

Conference rooms

These spaces can be arranged in any manner to suit your event needs: boardroom setup, workshop, or seminar.

Lecture theatres

Our lecture theatres combine extensive audio visual connectivity with high quality seating to ensure the comfort of your attendees.

Foyers

Explore our foyer spaces attached to lecture theatres and meeting rooms.

Outdoors spaces

Our grounds are available for hire for catered and self-catered events including the use of built in barbeques at selected locations.

Booking process View

Review our venues page and contact our office for advice on which venue is most appropriate for your event including available dates and times.
For all enquiries, please submit a Venue Booking Request
A tentative booking will be held for two weeks while you confirm dates, costs and other details Should we receive a request for your event date and time,
we will contact you in the first instance and give you first option of confirming the date by returning signed. Terms and Conditions.
A copy of the quote will be emailed to you outlining an estimate of the total venue charges, including but not limited to room hire, set up fees, audio visual requirements and cleaning fees.
Please Note: your final invoice may vary from the estimate if additional requirements are added throughout the booking process and on the day of your event.
To confirm your booking you need to advise us in writing and are required to return the signed Terms & Conditions document (PDF 311 KB)and the completed Public Liability Form (DOC 50 KB), with a copy of your Certificate of Currency.
You will receive a booking confirmation in writing – please ensure the details are correct.

Step 5 : Confirm your equipment and catering requirements

Equipment
You need to advise the Venues team at least 2 weeks prior to your event if you require audio visual equipment. Additional charges will be incurred. If you require an AV technician on the day to assist you with your event, a minimum of 2 weeks' notice is required to ensure the availability of a staff member. Additional charges will be incurred. If you are providing your own audio visual equipment, all electrical equipment brought onto campus must be Tested and Tagged with a current tag attached.
Catering
If catering is being provided at your event, you need to advise the Venues team the name of your caterer to ensure all relevant food handling certificates and licences are forwarded to the Venue Services office. If you are using an external contractor please be aware there are certain policies and procedures to be adhered to prior to any contractor coming onto Campus. If you are providing your own catering, you need to contact Monash City Council on 9518 3539 to obtain the appropriate approvals. If you are providing your own catering equipment, all electrical equipment brought onto campus must be Tested and Tagged with a current tag attached.
Alcohol
If you are planning to serve and/or sell alcohol at your event, please advise the Venues team at least 2 weeks prior to your event. If you intend selling alcohol, either directly or indirectly (including via an event cover charge or ticket) a liquor licence must be obtained. This is available from Victorian Commission for Gambling and Liquor Regulation here. Activities which involve selling and/or serving of alcohol will incur additional charges for hire of security guards for the duration of an event, including bump in and bump out. For all events where alcohol is served you need to nominate an event manager and provide us with their name and contact number. They are responsible for overseeing the safe and responsible service of alcohol during the event. They are not permitted to consume alcohol during the event. If you are selling alcohol, you must apply for a Liquor Licence eight weeks before the event. FOR MONASH STAFF - Monash University Staff are encouraged to use the SCOUT eHelpdesk to organise furniture, additional bins and security. Refer to Quick Links on our home page.

Step 6 - Other Considerations

This guide is designed to assist your Monash University Venue Services booking process. For additional assistance please contact:
9905 3101
For more information about booking the Monash Conference Centre (30 Collins Street, Melbourne CBD)
+61 3 9903 8000
conferencecentre@monash.edu

Public liability
In order to comply with University insurance regulations, hirers must obtain and keep current public liability insurance to cover a minimum of $20 million. We will require a copy of your Certificate of Currency with the completed Public Liability Assessment Form (DOC 66KB). Alternatively, this can also be arranged through the University for $70+GST and will provide $20 million public liability for your function. Payment can be made through our office via cheque. However, the cheque is to be made payable to Monash University. Internal hirers are covered under the University's Public Liability Insurance.
External contractors
If you are using an external contractor please be aware that there are certain policies and procedures to be adhered to prior to any contractor coming onto campus. Please advise this office at least 2 weeks prior to your event the NAME and TYPE of contractor to ensure all relevant documentation and information is forwarded to you. All external contractors must complete an OHS and site-specific online contractor induction before providing their service.
Bringing your own equipment
All electrical equipment bought onto campus must be "Tested and Tagged " with a current tag attached. Hirers are not to interfere with audio-visual equipment and/or electrical points.