Assessment submission procedures - Undergraduate

Assignment submission

Each piece of submitted assessment must have an Assignment Cover Sheet.

  • You need to complete ALL sections of the form including and read, sign and date the Student Statement.
  • For online submission, you must attach the completed and signed Assignment Cover Sheet on Moodle together with your assignment.

Submitting your assessment online

When submitting online, use the Moodle assignment submit tool. Do not submit files attached to email. Log into Moodle via the my.monash portal and select the unit for which you wish to submit work.

  • Unless you have made prior arrangements with your lecturer, only the following file formats will be accepted: .doc, .docx, pdf;
  • It is essential you adhere to the following format for the naming of the file you wish to submit:
    • it must contain your Authcate name; and
    • there must be no space in the filename.
  • You will receive a confirmation message within Moodle once you have successfully submitted your assessment within the electronic dropbox.
  • Comments and grading of your assessment will be communicated to you either by Moodle, email, or post.

Moodle help

You may refer to the following links for assistance with Moodle:

Extensions and penalties

A penalty will be applied for late submission of assignments.  The penalty will be a percentage of the available mark, applied after the work has been marked, and in accordance with the number of days or hours after the published due date the assignment is submitted. The penalty will be calculated as follows:

For assignments and take-home examinations of ten days or more in duration, marks will be deducted at a rate of 10% of the marks available for that assessment piece per day (or part thereof) that the assessment piece is late.

For assignments and take-home examinations of less than ten days duration, marks will be deducted at a rate of 5% of the marks available for that assessment piece for the first hour (or part thereof) that the assessment piece is late; and 10% of the marks available for that assessment piece for every subsequent hour (or part thereof) that the assessment piece is late.

The standard penalty for exceeding the word limit in an assignment or take-home examination should be 1 mark per 100 words (or part thereof) in excess of the word limit. Bibliography and footnotes should not be included in the word count. However, substantial comment in footnotes will be included.

No late submissions will be accepted after the date that assignments are returned to students unless otherwise specified in the unit guide by the Chief Examiner.

The Chief Examiner is required to keep records of the penalty applied to each student concerned, and to ensure that the penalty is reflected in the final result for the unit.

Students must be advised upon return of the mark for their assignment or take-home examination that a penalty has been applied.

In the case of assessments other than assignments or take-home exams, the relevant Unit Guides will set out whether late submissions will be accepted and, if so, the penalties that will apply.

Weekends and public holidays are included in the count of days.

Where a short extension (in the case of assignments) or special consideration (in the case of assignments and take-home examinations) has been approved, late penalties will commence from the revised due date and time.

Faculty of Law Extensions to Assessment Procedure

1. Parent Policy
1.1 Assessment in Coursework Units Policy

2. Preamble
2.1 This procedure is in accordance with the University’s Assessment in Coursework Units: Adjustments to Assessment Procedures
2.2 This procedure operates within the Monash Policy Framework in accordance with the powers and responsibilities of the chief examiner.
2.3 The Monash University (Academic Board) Regulations Part 3, Reg 20, sub-reg 3 states that the chief examiner is responsible for considering an application for special consideration.

3. Scope
3.1 This procedure applies to all undergraduate students undertaking a Faculty of Law unit.

4. Application for short extension

4.1 Where a student requires more time, of 2 days or less, beyond the deadline for an assessment task, they may apply in writing to the chief examiner of the unit using the short extension form.
4.2 This extension cannot be applied to Take Home Exams, for which a student must apply for special consideration.
4.3 Applications for short extensions must be made no later than two university working days prior to the deadline of the assessment task for which an application is made.
4.4 The chief examiner will, within 2 University working days, determine the outcome of the application and notify the student.

5. Application for Special Consideration

5.1 Where a student requires an extension of more than 2 days, they may apply for special consideration in accordance with Section B of Assessment in Coursework Units: Adjustments to Assessment Procedures.
5.2 Students must lodge an application no later than two University working days after the due date of the assessment task.
5.3 The Monash University (Academic Board) Regulations Part 3, Reg 20, sub-reg 4 provide that the above deadline may be extended by the chief examiner in circumstances that are deemed exceptional but such time must be before the publication of results for the assessment concerned.
5.4 The chief examiner of the unit will determine the outcome of an application that has been assessed as eligible for special consideration and will notify the student accordingly.
5.5 In accordance with Paragraph 66 of the Assessment in Coursework Units: Adjustments to Assessment Procedures, the decision of the chief examiner is final.
5.6 Where a student requires extra time beyond the extended deadline determined by the chief examiner, they may apply for a short extension as per section 4 above.
5.7 Beyond a period of short extension no further extension pursuant to the special consideration application may be granted by the chief examiner.
5.8 A second application for special consideration may be lodged, however, in accordance with paragraph 47 of the Assessment in Coursework Units: Adjustments to Assessment Procedures, further special consideration will not normally be granted for the same assessment task.

6. Related Documents
6.1 Academic Board Regulations

7. Office Use Only:

Version Number: 1

Approved by Faculty Education Committee:
Meeting 07/2018
Effective date:
30 August 2018

Version date: 30 August 2018