Family Residency Admissions Terms and Conditions

Family Residency
Admissions Terms and Conditions

1. Purpose

Monash University Accommodation provides on-campus accommodation with the primary aim of fostering and supporting diverse residential student communities of Monash University in alignment with the Monash University Accommodation Mission

These Terms and Conditions outline the eligibility criteria, helping applicants to understand the requirements to be considered for residency in on-campus Family Residence within Monash University Accommodation complexes.

2. Scope

These Terms and Conditions apply to on-campus Family Residence within the following complexes:

  • Clayton
    • Residential Village (including Deakin Hall, Farrer Hall, Richardson Hall, Roberts Hall, South East Flats)

(referred to below as Family Residence).

3. Principles

These Terms and Conditions are guided by the following principles:

3.1 Subject to this clause 3, Family Residency is reserved for Monash University higher degree by research (HDR) students residing in Family Residence with a partner, immediate family member(s) or carer(s) (referred to as Occupants).

3.2 Subject to the considerations outlined in clause 5 (Admissions Assessment Considerations), any student enrolled (or who will be enrolled) in a Monash University HDR course of study is eligible to apply for residency in Family Residence.

3.3 All offers of Monash University Accommodation Family Residency are subject to the student agreeing to comply with:

(a) the terms and conditions of any Residency Agreement between the resident and Monash University Accommodation (including applicable Conditions of Residency referred to in the Agreement);

(b) the Monash University Accommodation Family Residency Terms and Conditions;

(c) the policies and regulations applicable to student residents in Family Residence; and

(d) any mandatory residential induction training requirements.

3.4 Students may apply for Monash University Accommodation Family Residency at any  complex listed in clause 2, above, and are not limited to those located at their campus or campuses of study.

3.5 Applications for Family Residency are assessed based on the considerations outlined in clause 4 (Admissions Priority).

3.6 At any time whilst a student resides in Family Residence, if the student:

(a) discontinues their HDR enrolment at Monash University;

(b) ceases to be enrolled in full-time study at Monash University (including, but not limited to, circumstances where a student reduces their study load to part-time or applies for an intermission/break in their course enrolment);

(c) transfers to distance education (including Monash online); or

(d) completes their enrolled course/s prior to the end of the academic year,

Monash University Accommodation may, by written notice to the student, require the student to vacate their room.

3.7 The minimum age for admission to Family Residency is 18 years. Students may submit an application prior to reaching this age; however, accommodation will not be granted or commenced until the student has turned 18.

3.8 All Residents and Occupants of Family Residence must be aged 18 years and over, and proof of age is required.

4. Admissions priority

4.1 Applications for Family Residency are assessed by Monash University Accommodation (in its absolute discretion) with regard to the following priorities:

(a) applications from students of Indigenous Australian background;

(b) applications from students with a disability and/or whom have special needs which impact their mobility;

(c) applications from students to reside in the accommodation with their carer(s), but subject to clause 5;

(d) pre-existing residential bookings made by Monash University Faculties and Departments on behalf of their students;

(e) accommodation scholarship holders; and

(f) returning residents and commencing residents applying for re-admission/ admission into an Monash University Accommodation complex, noting that such applications will be assessed based on the date of their submission.

4.2  In assessing applications for Family Residency, Monash University Accommodation may consider (in its absolute discretion) the accommodation size and maximum occupancy of available Family Residence rooms.

4.3 Monash University Accommodation may require applicants to provide supporting documentation in respect of all applications for accommodation in Family Residence, including (but not limited to) any of the criteria set out in this clause 4.

5. Admissions assessment considerations

5.1 Monash University Accommodation does not provide Supported Accommodation and the fire warning and emergency evacuation systems throughout the residential buildings have been programmed to operate automatically. To ensure residents are safely accommodated, subject to the provisions of clause 5.2 below, it is a requirement that all residents must be able to self-evacuate in the event of an emergency.

5.2 For students with a disability and/or whom have special needs which may impact their mobility, Monash University Accommodation will use its best endeavours to work with the student to prepare and agree to a Personal Emergency Evacuation Plan (PEEP). Where a suitable PEEP is agreed between Monash University Accommodation and a student, the student must notify Monash University Accommodation immediately if there are any changes in their physical health or mobility which may result in their inability to comply with the PEEP.

5.3 A carer may be permitted to reside in Family Residence with the student, subject to prior approval from the Monash University Accommodation Director or its nominee and agreement by the carer to the Family Residency - Occupant Agreement and Terms and Conditions.

5.4 Approval under clause 5.3 will be granted on a case by case basis, taking into account the Admissions priority set out in clause 4 above, genuine medical needs of the student receiving care, and the availability of suitable vacancies.

5.5 A carer may be permitted to reside in separate co-located on-campus accommodation subject to obtaining prior approval from the Monash University Accommodation Director or its nominee.

5.6  Approval under clause 5.5 will be granted on a case by case basis, taking into account the Admissions priority set out in clause 4 above, genuine medical needs of the student receiving care, the availability of suitable vacancies, and is subject to the carer agreeing to comply with the relevant Accommodation Fee Regulations, Conditions of Residency, individual resident resource web page and all other applicable Monash University Accommodation terms and conditions, policies and regulations listed on the Monash University Accommodation website.

5.7 Monash University Accommodation may require the student receiving care to provide medical evidence or any other documents relevant to its assessment of admission.

5.8 In accordance with the Monash University Accommodation Conditions of Residency, a student cannot reapply for on-campus accommodation (including Family Residency) if they:

(a) have previously been evicted from Monash University Accommodation, or

(b) have received two formal written warnings regarding their behaviour during a

previous residency period in an Monash University Accommodation complex, unless Monash University Accommodation, at its sole and unfettered discretion, agrees to consider a reapplication. Monash University Accommodation is under no obligation to provide reasons for its decision to accept or reject any such reapplication.

5.9  A student cannot apply for Family Residence if they have previously been a resident of any Monash University Accommodation accommodation (including Family Residence or other accommodation) for two contracted periods.

5.10 In assessing a current resident's application for re-admission, Monash University Accommodation will take into account any communication between the resident and Monash University accommodation regarding late payment of invoices. Repeated failure to pay invoices by the due date may constitute grounds for refusal of re-admission.

5.11 To foster positive and vibrant residential communities, applications or requests for continued residency will be assessed with regard to the applicant’s suitability for both the accommodation type and the residential community.  In assessing suitability, Monash University Accommodation may consider prior knowledge of the applicant, and any Relevant Information obtained from Monash University or through background checks.

6. Admissions allocation considerations

6.1 To support the creation and maintenance of a diverse residential community, Monash University Accommodation will request information regarding an applicant's course, year level and citizenship.

7. References

  • Monash University Accommodation companion documents:
  • Mission Goals
  • Offer of Accommodation
  • Family Residency Agreement and Terms and Conditions
  • Family Residency – Occupant Agreement and Terms and Conditions
  • Residency Period Dates and Accommodation Fees

8. Definitions

Residency Agreement
The Residency Agreement is the formal legal contract that the incoming resident and Monash University Accommodation enter into to define the provision of accommodation.

Supported Accommodation
Supported accommodation is the housing and personal support services for people who require assistance from another person to move from one location to another, or to undertake personal tasks.

Two Full Semester Periods Some Monash University Accommodation on-campus accommodation complexes have different commencement and completion dates for Two Full Semester Periods. For more details on "Two Full Semester Periods" for each particular site see Monash University Accommodation Residency Period Dates and Accommodation Fees.

Relevant Information
Information about a student's personal conduct and demonstrated capacity to build constructive relationships.

9. Further information

For additional information, please contact Monash University Accommodation:

  • Telephone: + 61 3 9905 6266
  • Email: accommodation@monash.edu

Date of last review:   July 2026      
Date of next review:   August 2027