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Organise a reunion

Organise a reunion

There’s nothing better than reconnecting with the people and places that made your time at Monash University unique. Reunions contribute to university life, culture and tradition, as well as being a lot of fun for both alumni and staff alike.

Organising an alumni reunion

Renew old friendships, develop your network, and see what’s changed (or stayed the same!) at Monash. Reunions take a lot of work, but are so rewarding for all involved.

To create a successful reunion you need the enthusiasm and organisation of a keen co-ordinator. If you’re interested, we can help you locate fellow graduates and assist with managing the reunion.

Here’s how it works:

Step 1: Contact the Alumni Engagement team

We want your reunion to be a success and we’re here to help. Contact us to discuss your ideas and we’ll guide you through the planning process.

Step 2: Who do you want to reunite?

Your guest list could include fellow graduates from your year, all alumni from a particular school or department, or even alumni from a whole decade. Or you might want to reunite with friends from sports clubs, social groups or from your former residence. Regardless, we can help put your guest list together.

Many groups decide to meet to celebrate an anniversary for example five, ten, or even twenty years since you graduated. But you don’t need an excuse — just the will to get together.

For some Monash alumni, the following faculties offer reunion assistance, so you should liaise directly with the faculty contact at the links below:

Medicine reunions

Pharmacy reunions

Step 3: The style of reunion

Reunions come in many shapes and sizes, and lots of alumni take very different approaches. It helps to start by asking a few quick questions. For example, is it a lunch, dinner, afternoon tea or cocktail party? Will it be held in a restaurant or a hired venue? At the University or in a particular town? Do you want to invite partners and families? How are you going to fund the reunion?

Your main options are:

A small-scale gathering in a restaurant or bar. This has the advantage of minimal organisation, with everyone paying their own way at the reunion.
A hired venue, for example a room in a hotel or a venue at the university. This is more complex as you will need to book the venue and organise catering. You’ll also have to organise a price per head and collect the money.

Speak with others you are still in contact to get a feel for what might be the best option for the group. There are also a number of venues on campus available for hire.

Step 4: Finding the guests

Ask your friends if they are still in touch with anyone else from their course or year. Perhaps they’ve stayed in contact on Facebook, LinkedIn or other social media sites. Remember to contact staff from your faculty or former lecturers that you keep in touch with. Once you get the ball rolling you’ll be amazed how the network of contacts can spread!

Most importantly, get in touch with us so we can help you out. While we can’t give out addresses, we can send an email on your behalf so you don’t have to worry about making the first contact.

Step 5: The invitations

Complete the event confirmation form providing the date, venue, style, cost (if applicable) and guest list for the reunion. We will then send an email to your guest list inviting them to attend. RSVPs will be directed to you.

Please give us plenty of time to source the data and schedule your email. If you are inviting alumni from offshore or interstate, we suggest you provide at least six months’ notice to your guests.

We will publicise your event on the Alumni Community website and on the University Events Calendar. We may also be able to promote the event via our social media channels. Don’t forget to use your own social media as a means to help spread the word too.

Step 6: Wait for responses

Now that you’ve promoted the reunion, RSVPs will start rolling in. If you are charging a price per head you will also need to manage a budget and think about how you will handle payments.

Again, contact the Alumni Relations team for suggestions. Please note you will need to be responsible for contracts with event suppliers.

Step 7: Turn up and enjoy

This is the best bit. Enjoy all your hard work and reconnect with friends, colleagues and lecturers. Don’t forget to let us know how successful your reunion was by completing an event report form and sending us your best photos. We will then post them on the Monash alumni website and send an email to your guest list — so those who were unable to attend can share the occasion!

To help you on your way we’ve created a reunion checklist. It should have everything you need to create a reunion you’ll remember for years to come.

To contact our team email monashalumni@monash.edu.