Quick reference guide

Applying for Course or Campus Transfer - Quick Reference Guide for Students

This guide contains information for current Monash students applying for a Course or Campus Transfer.

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Table of Contents

Login to the Student Application

Step 1: Go to the ‘Course or Campus transfer’ website. http://monash.edu/admissions/study-options/internal-transfer

Step 2: Go to the ‘How to apply’ tab, and then select the ‘Apply for a Course Transfer’ button to commence your course transfer application.

Step 3: Enter your Monash student email address and your password in the highlighted fields. If you are using a screen-reader, these fields will be editable. Select ‘Sign In’.

Step 4: Once you have signed in using your Monash authcate, you will be directed to the student application page.

Step 5: Check ‘My Profile’ on the right panel to make sure it has your correct information. If you are using a screen-reader, ‘My Profile’ will be recognised as a heading. The information under the ‘My Profile’ heading is not editable, so if any of the information is incorrect, you will need to contact the Monash Service Desk.

Adding Course(s) to your application

Step 6: Start by typing the course name or course code you would like to transfer into.

Select the course from the drop-down list that will appear.

If you are using a screen-reader, you can select the course you want from the drop- down list by pressing ‘Down Arrow’, and then ‘Enter’.

Tip: To change your selection, clear the text you have entered, and then type another course name or course code and select it.

Step 7: Select your intended Specialisation/Major from the drop-down list (if your course requires it). If you have selected a double degree, you need to enter a second specialisation/major.

If you are using a screen-reader, you can select the major/specialisation from the drop-down box by pressing ‘Down Arrow’, and then ‘Enter’.

Step 8: Select the Campus. If you are using a screen-reader, select the campus from the drop-down box by pressing ‘Down Arrow’, and then ‘Enter’.

Step 9: Select the ‘Add to My Preferences’ button to add the selected course as one of your three preferences.

If you are using a screen-reader, you can tab around to the ‘Add to My Preferences’ button. When you hear the button, press ‘Enter’ to add the selected course.

Tip: You can simply repeat this process to add two more preferences or select the ‘Delete’ button to delete a preference.

Note: You may select up to three preferences. You can drag and drop to change the order of your preferences.

If you are using a screen-reader, you can change the order of your preferences by pressing either ‘Space’ or ‘Enter’ on the buttons located below each of your preferences. These buttons will read, for example, as ‘move preference 1 down’ or ‘move preference 2 up’.

Enter your reason for applying

Step 10: Enter the reason you are applying for your preference(s) in the highlighted field/s.

Note: select ‘Reason for Applying’ for more information.

If you are using a screen-reader, you can press ‘Enter’ on the ‘Reason for Applying link’ to read the further information. When you are ready to add your reason, tab once to the ‘Close’ button, which will close the pop-up. You can then tab to the editable field.

Tip: It is recommended that you include a reason for each course preference, e.g.:

  1. (Course name) Reason
  2. (Course name) Reason
  3. (Course name) Reason

Confirm Credit or Recognition of Prior Learning (RPL) Assessment

Step 11: Select whether you want to have your completed Monash units assessed for credit. ‘Yes’, will be the default option or select ‘No’.

If using a screen-reader, the ‘yes’ and ‘no’ options are selectable radio buttons.

Step 12: Select whether you want to have your credits from external institutions assessed for credit. select ‘Yes’ or ‘No’.

If using a screen-reader, the ‘Yes’ and ‘No’ options are selectable radio buttons.

Note: Select ‘Recognition for Prior Learning’ and read this information carefully as it will help you with your credit assessment.

Step 13: Enter details of the prior learning you wish to receive credit or exemption for in the highlighted textbox.

If using a screen-reader, the highlighted textbox will be read as an editable field.

Note: You will have to provide supporting documentation for the prior learning you want to receive credit for. For example, Academic transcripts, Unit synopsis, Personal statement, Position title, Letter from employer, Current CV, Professional development certificate.

If you are applying for credit for your studies at Monash, you don’t have to provide an academic transcript.

Step 14: Upload any supporting documentation for your application

Note: You cannot upload files larger than 30MB and you can only upload image, PDF, ZIP and DOC files.

Submit student application

Step 15: Read the Declaration carefully and select the checkbox to complete it.

Step 16: If you are still unsure of your preferences or the order of your preferences, select ‘Save Draft’ to save the application as a draft. You can return to your application at any time prior to the closing date to submit your application. If your application is complete, select ‘Submit’ and you will be asked to confirm your application submission.

Confirmation of application submission

Step 17: Once you have read the confirmation and you are ready to submit your application, you can select ‘Submit’.

Note: You will see a confirmation of your course transfer application submission. An email notification will also be sent to your Monash student email address.

Step 18: Select ‘Next’ and you will be directed to a quick survey page. You can view our privacy statement before providing your anonymous feedback.

Step 19: Select ‘Submit’ and you will be directed to your application progress page. You will see any files you had uploaded with your application and a notification of the outcome release date. You can login to your course transfer application progress page to check on the progress and you will also receive email notifications at each stage of the application process:

Your application for course transfer will be assessed shortly after your submission. You will be notified of an outcome on the outcome release date.

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