Managing your Scholarship
It is important you know who funds your scholarship and how it works. Knowing this will then allow you to know which set of scholarships terms and conditions are relevant to you. For example, if you hold a centrally allocated scholarship (such as RTP Stipend or Monash Graduate Scholarship), they are governed by Monash's Research Training Scholarships Policy and RTP Scholarship Procedures. A faculty or externally funded scholarship may have a different set of conditions and paid leave entitlements. You will need to seek clarification from the Funding Body if this information is not contained within your scholarship offer letter.
You should also be aware of the implications any variation to your candidature or attendance may have on your scholarship. We recommend reviewing the conditions and governing policy and procedures of your scholarship prior to submitting an application to transfer degrees or academic units/field of education, or to vary your attendance mode to external or part time.
Knowing your Entitlements
All scholarship holders are paid fortnightly. This payment is for two weeks of study which is equivalent to 10 paid days (pro-rata for part time). Scholarship holders are automatically entitled to four weeks (20 days) of annual leave and two weeks (10 days) of sick leave (pro-rata for part time). It is important that you keep your supervisor informed of these particular absences as you do not need to formally apply to take this leave.
You will need to submit an application for any leave beyond these entitlements.
Information on the types of leave available to Graduate Research students can be found on the Managing your Candidature page.
If your scholarship is governed by the Research Training Scholarships Policy and RTP Scholarship Procedures, your paid leave entitlements are as follows:
Paid and unpaid leave entitlements
- Paid Annual Leave
- Paid Personal leave (Sick Leave/Carer's leave)
- Paid Parental Leave
- Paid Partner Leave
- Unpaid Leave of Absence
- Unpaid Parental/Partner/Adoption Leave
Formal application required | No |
|---|---|
Maximum Entitlement - Full Time | 20 working days per annum within the tenure of the award (to accrue over the life of the award and roll over to subsequent years). |
Maximum Entitlement - Part Time | 10 working days per annum within the tenure of the award paid at the part-time stipend rate (to accrue over the life of the award and roll over to subsequent years). |
Supporting documentation required | No |
Conditions/Comments | To be arranged directly in consultation with your main supervisor. |
Will my scholarship and thesis submission date be extended? | No |
Less than 10 working days
Formal application required | No |
|---|---|
Maximum Entitlement - Full Time | 10 days per annum within the tenure of the award (to accrue over the life of the award and roll over to subsequent years) |
Maximum Entitlement - Part Time | 5 working days per annum within the tenure of the award paid at the part-time stipend rate (to accrue over the life of the award and roll over to subsequent years) |
Supporting documentation required | No |
Conditions/Comments | To be arranged directly in consultation with your main supervisor. |
Will my scholarship and thesis submission date be extended? | No |
More than 10 working day
Formal application required | Yes |
|---|---|
Maximum Entitlement - Full Time | 60 working days within the tenure of the award. |
Maximum Entitlement - Part Time | 60 working days within the tenure of the award paid at the part-time stipend rate. |
Supporting documentation required | Yes |
Conditions/Comments | To be arranged directly in consultation with your main supervisor |
Will my scholarship and thesis submission date be extended? | Yes |
Standard
Formal application required | Yes |
|---|---|
Maximum Entitlement - Full Time | 100 working days within the tenure of the award paid for the birth or adoption of a child. |
Maximum Entitlement - Part Time | 100 working days within the tenure of the award for the birth or adoption of a child paid at the part-time stipend rate. |
Supporting documentation required | Yes |
Conditions/Comments | Paid leave cannot be taken within the first 12 months of the award; Leave should commence no earlier than 6 weeks prior to the expected birth of your child and no later than 6 weeks after the birth of your child. In the case of adoption, paid leave is to be taken from the date the child is permanently placed for adoption. |
Will my scholarship and thesis submission date be extended? | Yes |
Additional Monash University provisions
Formal application required | Yes |
|---|---|
Maximum Entitlement - Full Time | 100 working days paid within the tenure of the award for the birth or adoption of any subsequent child. |
Maximum Entitlement - Part Time | 100 working days within the tenure of the award for the birth or adoption of any subsequent child paid at the part-time stipend rate. |
Supporting documentation required | Yes |
Conditions/Comments | Paid leave cannot be taken within the first 12 months of the award; Leave should commence no earlier than 6 weeks prior to the expected birth of your child and no later than 6 weeks after the birth of your child. In the case of adoption, paid leave is to be taken from the date the child is permanently placed for adoption. |
Will my scholarship and thesis submission date be extended? | Yes |
Standard
Formal application required | Yes |
|---|---|
Maximum Entitlement - Full Time | 10 working days paid within the tenure of the award. |
Maximum Entitlement - Part Time | 10 working days paid within the tenure of the award paid at the part-time stipend rate. |
Supporting documentation required | Yes |
Conditions/Comments | Paid leave cannot be taken within the first 12 months of the award; Leave should commence no earlier than 6 weeks prior to the expected birth of your child and no later than 6 weeks after the birth of your child. Leave must be taken as a block of 10 working days. In the case of adoption, paid parental leave is to be taken from the date the child is permanently placed for adoption. |
Will my scholarship and thesis submission date be extended? | Yes |
Additional Monash University provisions
Formal application required | Yes |
|---|---|
Maximum Entitlement - Full Time | 10 working days paid within the tenure of the award for the birth or adoption of any subsequent child. |
Maximum Entitlement - Part Time | 10 working days paid within the tenure of the award for the birth or adoption of any subsequent child paid at the part-time stipend rate. |
Supporting documentation required | Yes |
Conditions/Comments | Paid leave cannot be taken within the first 12 months of the award; Leave should commence no earlier than 6 weeks prior to the expected birth of your child and no later than 6 weeks after the birth of your child. Leave must be taken as a block of 10 working days. In the case of adoption, paid parental leave is to be taken from the date the child is permanently placed for adoption. |
Will my scholarship and thesis submission date be extended? | Yes |
| Leave Type | Paid Family and Domestic Violence Leave |
|---|---|
Formal application required | Yes |
Maximum Entitlement - Full Time | 10 days per annum within the tenure of the award |
Maximum Entitlement - Part Time | 5 days per annum within the tenure of the award |
Conditions/Comments | Prior to applying for leave on family and domestic violence grounds, please contact a Family Violence Contact Officer in the Safer Community Unit who has expertise in family violence |
Will my scholarship and thesis submission date be extended? | Yes |
Formal application required | Yes |
|---|---|
Maximum Entitlement - Full Time | 12 months, unless you have accessed other specific forms of leave (sick or carer's etc.) in which case your entitlement will be reduced accordingly. |
Maximum Entitlement - Part Time | 12 months, unless you have accessed other specific forms of leave (sick or carer's etc.) in which case your entitlement will be reduced accordingly. |
Supporting documentation required | Yes |
Conditions/Comments | Conditions as outlined on the Managing your Candidature page apply. |
Will my scholarship and thesis submission date be extended? | Yes |
Formal application required | Yes |
|---|---|
Maximum Entitlement - Full Time | 12 months for each birth or adoption (less any period of Paid Maternity Leave/Parental Leave taken for that birth or adoption) |
Maximum Entitlement - Part Time | 12 months for each birth or adoption (less any period of Paid Maternity Leave/Parental Leave taken for that birth or adoption) |
Supporting documentation required | Yes |
Conditions/Comments | Conditions as outlined on the Managing your Candidature page apply. |
Will my scholarship and thesis submission date be extended? | Yes |
Please note the following:
- A student may only apply for paid leave where they hold an active scholarship.
- All paid leave entitlements will be automatically forfeited upon termination of the student’s scholarship.
- Scholarship recipients enrolled on a part-time basis will receive any paid leave entitlements at the part-time stipend rate.
- Examples of satisfactory evidence to support a leave application are outlined on the Managing your Candidature page.
