Enrolling in your research degree

To create your Monash account, you will need your Monash ID number (which you can find in your offer letter).

It may take a few hours for your account to be activated and you need your Monash account activated to continue the next steps of your enrolment.

If you have any issues or questions regarding the above, please contact eSolutions.

Graduate research students are not able to complete their enrolment via WES. Your enrolment is completed directly with the Monash Graduate Research Office - Please see Preparing for your enrolment below for further information.

Using your Monash account, you will need to register your details online.

Within the Web Enrolment System (WES), select the Enrolment / Re-enrolment link and complete the following only:

• (update) your address and contact details;
• fill out the Enrolment Questionnaire;
• complete the student amenities fee (SA-HELP) module (you'll only see this if you're eligible and after completing the Questionnaire); and
• agree to education rules and health cover for overseas students (international students only).

If you have any issues or questions regarding the above, please contact Monash Connect.

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As part of your enrolment the following documents are required. Some of these documents you would have provided with your application; however, it is a condition of enrolment that the originals or certified copies are sighted.

• Course Enrolment form
  Please note, some courses have a coursework component and require additional signatures. Please refer to the Faculty specific requirements tab for further details
• An intellectual property and ethical research declaration must be completed by all graduate research students. If you are a new student and are required to assign your Intellectual Property to the University, you will be unable to progress your enrolment until you have submitted the Student Assignment Deed Poll. You may wish to familiarise yourself with the Graduate Research Student Intellectual Property Guidelines.Access the Intellectual Property and ethics form.
• Scholarship Banking Details form (if you have been awarded a University scholarship). Please note that scholarship payments occur fortnightly to a fixed schedule. International students will need to ensure that they have sufficient funds available to support their living costs, from the date of arrival to when scholarship payments commence.
• Original or certified copies of your academic transcripts (certified copies or My eQuals links are requested)
  Indicating successful completion for all qualifications completed at institutions other than Monash University (not required for re-admission students and internal course transfers)
• Original or certified copy of your proof of citizenship (certified copies are requested)
  Passport, birth certificate or citizenship certificate (not required for re-admission students and internal course transfers)
• Copy of Visa (international students)
• Any other documents
  As identified and listed in the Conditions of Offer section on your course offer letter

If any documents are in a language other than English, you must provide certified translated copies. Monash prefers NAATI qualified translators.

As part of your enrolment the following documents are required. Some of these documents you would have provided with your application; however, it is a condition of enrolment that the originals or certified copies are sighted.

• Course Enrolment form
  Please note, some courses have a coursework component and require additional signatures. Please refer to the Faculty specific requirements tab for further details.
• An intellectual property and ethical research declaration must be completed by all graduate research students. If you are a new student and are required to assign your Intellectual Property to the University, you will be unable to progress your enrolment until you have submitted the Student Assignment Deed Poll. You may wish to familiarise yourself with the Graduate Research Student Intellectual Property Guidelines.
  Access the Intellectual Property and Confidentiality Declaration.
• Ethical Research Practices form
• Original and/or certified copies of your academic transcripts (photocopies will not be accepted)
  Indicating successful completion for all qualifications completed at institutions other than Monash University (not required for re-admission students and internal course transfers)
• Original and/or certified copy of your proof of citizenship (photocopies will not be accepted)
  Passport, birth certificate or citizenship certificate (not required for re-admission students and internal course transfers)
• Any other documents
  As identified and listed in the Conditions of Offer section on your course offer letter, for example proof of payment as required by  Monash University Malaysia (if applicable).

If any documents are in a language other than English, you must provide certified translated copies. Monash prefers NAATI qualified translators.

As your particular program has a coursework component, these units should be added to your course enrolment form before being sent to your department and/or faculty for their approval. Once approved, you can submit your course enrolment form to MGRO.

This applies to the following:

• Business and Economics - faculty approval
• Engineering - department and faculty approval
• Medicine, Nursing and Health Sciences - for students enrolling in 4585 – PhD in Clinical Psychology and 4586 - PhD in Clinical Neuropsychology - department approval
• Arts - for students enrolling in A7001 MA Research Training - faculty approval

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It is not currently necessary to visit your campus to enrol and you may enrol via email. Note that you must be located within commuting distance of your Victorian research location/campus.

International students
In addition to the documents outlined in preparing for enrolment, you are required to provide a Victorian home address and evidence that you are currently residing in Victoria (such as a copy of your boarding pass and utility bill - all documents will be treated confidentially). Please contact us if you are unable to travel to Victoria.

To commence your enrolment (or if you have any queries), please email all required documents to mgro-candidature@monash.edu.

The Monash Malaysia Research Office is operating virtually only until further notice

Please contact your Malaysia School office and provide all necessary enrolment documents. The Malaysia office will liaise with us to finalise your enrolment.

If you are enrolling in a Joint PhD Program you will need to complete enrolment with both your Home and Host institutes.

Please follow the instructions in the Monash Australia tab as well as those provided to you by the partner institution.

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