Welcome
There's a lot to learn when transitioning from high school to uni and this is a good place to start. You'll find some preparation information and enrolment steps. There are links to the next steps including Orientation and a week-by-week guide to your first semester. So, welcome to Monash and let's get started!
Enrol
Congratulations and welcome to Monash University.
Accept your offer by enrolling
Complete all five enrolment steps by the expiry date (in your offer email) to accept your offer.
You're enrolled once you have submitted your units and have a transaction number beginning with U.
Defer or reject your offer
To defer, see the help section at the bottom of the page.
If you don't want to accept the offer, simply do nothing and let the offer expire.
Step 1: Create your Monash account
Already have your Monash account? Go straight to step 2.
If not, we recommend you do this step right away, as it may take a few hours for us to create your account and you need it to go on to the next steps.
To set up your Monash account you need your Monash ID. This is in your offer letter.
Help with this step
If you want to keep your place but delay starting your course, you can apply to defer your offer. Most courses can be deferred for up to 12 months (in some cases, you can extend this to 24 months).
You should defer your course by the enrolment date in your offer letter (before you enrol in any units).
If you want to defer your course, you’ll need to:
We’ll get back to you within two University working days to discuss your request and take you through the process.
For more information, see defer your offer.
To take up a later or supplementary offer in a different course, make sure you discontinue the course you're already enrolled in or you'll be charged for both.
To discontinue, you'll need to submit a Request for Course Discontinuation. You'll be charged for whatever course (or courses) you're enrolled in at 11.59pm on the census date (Melbourne time).
If you don't want to accept our offer, you don't do anything. No need to come to campus or contact the offering faculty.
If you've received a previous offer and already have a Monash account, you don't need to create a new one - go straight to step 2.
Activating your account
See our step-by-step guide to activating your Monash account. It will step you through the activation process and help you set up your multi-factor authentication (MFA). It will also show you how to take up the self-service option for back-up codes and password reset - this can save you a lot of time if you forget your password or lose your phone.
Multi-factor authentication backup codes
If you get locked out of your account because your phone is lost, damaged, or replaced, or if you’ve accidentally deleted the Okta Verify app, you can now use a backup code to reset your MFA and get back into your account.
Password problems?
For any password problems, visit Identity Management Services.
Need further help?
If you're still experiencing issues creating an account and/or accessing your email, contact the Service Desk for help.
Use your account to access your email, class timetable, my.monash portal, course materials, the library and the Web Enrolment System (WES).
We delete your account if you don't complete your enrolment, so make sure you enrol by the deadline.
Internet
Internet access at Monash is provided for academic, research and administrative purposes. While we don't filter any content, when using this service you're expected to follow the acceptable use of IT policy and procedures.
To access your Monash mail account log into my.monash
Your Monash account is the only email the University will use to communicate with you. You should check it at least twice a week so you don't miss important messages about your enrolment or studies.
Monash IT handbook
For information about connecting to wi-fi, systems, computer labs and more, check out the Student Technology Essentials Handbook (pdf, 2.27 mb) .
Step 2: Plan your course
This step requires you to do some reading about your course so you understand the structure and requirements.
- Understand your course structure: Most courses have specific requirements and units that you must take (core requirements). Some have units you can choose (electives)
- Check which units are available: Some units cannot be taken before taking other units first (prerequisites), or at the same time (corequisites)
You'll then be able to select your units and record the unit codes. Step 3 shows you how to enter these into the enrolment system to finalise your enrolment.
Resources
Enrolling for the first time video
The Handbook
The Handbook covers all courses and units (subjects) offered by Monash University. You'll find an outline of your course structure, unit requirements and much more.
Course maps
Course maps outline the usual sequence of units you need to take to complete your course within the standard timeframe. Select the year you begin your course. You can then filter by faculty to find your course map.
Credit for prior learning
Our credit web page explains everything you need to know about what credit for prior learning is, if you're eligible, and how to apply.
Select your faculty
Get online course information
Your faculty website has information about your course structure, including course maps to help you select your units:
Can I choose elective units?
Yes, you can enrol in electives if you meet the prerequisites.
Get online course information
Your faculty website has information about your course structure, including course maps to help you select your units. See Arts course information.
Can I choose elective units?
Yes, you can take your free electives from within Arts, or from other faculties, as long as you meet the prerequisites.
Get online course information
Your faculty website has information about enrolling for the first time. See new to Business and Economics.
For course information, we suggest you take a look at:
Get online course information
Your faculty website has information about your course structure, including course maps to help you select your units. See Education course information.
Can I choose elective units?
Some courses have elective units chosen from an approved Faculty of Education list. Consult your course map for information on elective any options.
Get online course information
Your faculty website has information about your course structure, including course maps to help you select your units. See Engineering course information.
Get online course information
Your faculty website has information about your course structure, including course progression maps to help you select your units. See:
Can I choose elective units?
You can enrol in elective units if you meet the prerequisites and your course structure allows for it. If enrolling in a double degree, your course may not be able to accommodate electives, but always check your course map for more information.
Get online course information
For information about your course structure, including course maps to help you select your units. See Law course information.
Can I choose elective units?
Yes, you can enrol in electives if you meet the prerequisites.
Get online course information
The Handbook has information about your course structure, including course maps to help you select your units. See Medicine, Nursing and Health Sciences course information.
Can I choose elective units?
You can enrol in electives if your course permits. Please check your course map or the Handbook.
Online course information
Your faculty website has information about your course structure, including course maps to help you select your units. See the Pharmacy and Pharmaceutical Sciences course information for:
Can I choose elective units?
Electives are not available to students studying with the Faculty of Pharmacy and Pharmaceutical Sciences.
Get online course information
Your faculty website has information about your course structure, including course maps to help you select your units. See Science course information.
Can I choose elective units?
You can take your free electives from within Science or other faculties, as long as you meet the prerequisites and your course structure allows for it.
Still need help choosing units?
Contact Science Student Services through Monash Connect by making an enquiry in the help panel below or on the Monash Connect website.
Help with this step
If your course permits, you may take elective units taught by other faculties. If you’re enrolled in a double degree, you can only take units from your two partner faculties.
You may want to request course advice about electives. Some electives have prerequisites or corequisites, so you may need permission from the managing faculty.
You can also use the Handbook to search for units and other information. If you have any questions, contact Monash Connect.
Art, Design and Architecture
Before enrolling in a Monash Art, Design and Architecture (MADA) elective unit, you’ll need to:
- meet the prerequisites in the Handbook or
- enrol in our online Occupational Health and Safety unit OHS1000 (0 credit points) and get written permission from the elective unit coordinator.
Some units have quotas so enrolment depends on available places. For more information, submit an online enquiry.
Arts
You can enrol in an Arts unit if you meet the prerequisites in the Handbook. If you have room in your course, you may complete an Arts major or minor.
Business and Economics
You can enrol in a Monash Business School unit if you meet the prerequisites and corequisites in the Handbook. If you have room in your course, you may complete a Business and Economics major or minor. Some majors or minors require the completion of additional and higher-level mathematics units.
Education
You can only enrol in an Education unit if you’re enrolled in a Faculty of Education course.
Engineering
You can enrol in an Engineering unit if you meet the prerequisites in the Handbook. When taking most Engineering undergraduate units, you’re expected to have completed VCE units 3/4 Maths Methods or 3/4 Specialist Maths (or equivalent). For some units, you’re also expected to have completed VCE units 3/4 Physics or 3/4 Chemistry.
Information Technology
You can enrol in most Information Technology units if you meet the prerequisites in the Handbook. Some units require Year 12 Mathematics.
Law
You can only enrol in a Law elective unit if you’re enrolled in a Faculty of Law course. Before enrolling in a Law elective, check that you meet the prerequisites in the Handbook.
Medicine, Nursing and Health Sciences
You can enrol in a unit from the Faculty of Medicine, Nursing and Health Sciences if you meet the prerequisites in the Handbook.
Pharmacy and Pharmaceutical Sciences
You can only enrol in a Pharmacy and Pharmaceutical Sciences unit if you're enrolled in a Faculty of Pharmacy and Pharmaceutical Sciences course.
Science
You can enrol in a Science unit if you meet the prerequisites and corequisites in the Handbook. If you have room in your course, you may complete a Science major or minor. Some majors or minors require the completion of additional mathematics units. You’ll find more information in the list of level one science units and the Handbook.
If you need to plan your timetable around other commitments, you may benefit from checking the University class timetable. This lists when classes and activities are held.
If you're new to Monash, this video will assist you with:
- using a course map to plan your course
- understanding the credit point system
- identifying the types of units that make up your course
- recognising the areas of study.
If you come across any unfamiliar words, check out the Glossary of uni terms.
If applying for credit for previous study, and/or recognition of prior learning (RPL), you'll need to provide the following documents relating to your previous course:
- outlines of the units you have studied
- an academic record (transcript)
- documentation showing the structure of the course you studied
- and complete the credit application online.
We encourage you to apply for credit as early as possible.
Step 3: Register your details and enrol in units
You must complete this step to accept your offer.
Using your Monash account, you can now log in to register your details in the enrolment system.
Register your details
Work your way through the Enrolment Summary screen in order, from top to bottom, to unlock the next section.
- Update your contact details.
- Submit the agreement to complete compulsory modules.
- Complete the Enrolment Questionnaire.
- Provide your Unique Student Identifier (USI). If you don’t already have a USI, you’ll need to apply for one right away, so you can move on to the next section. For troubleshooting, see the section below, Help with this step.
- Confirm how you'll pay your fees. To get a HECS-HELP loan, you’ll need a tax file number (TFN). If you don’t have one yet, don’t worry – you can provide it later. See the help section below, Don’t have a fax file number?
- Complete the Student Services and Amenities Fee section (you'll only see this if you're eligible).
Enrol in units
Enrol in units online (unless your offer letter advises otherwise).
Make sure you click the SUBMIT ENROLMENT button once all units are entered.
You'll need to have your unit enrolment completed before your offer expiry date, but there are options to add and discontinue units if you need to.
How to confirm you are enrolled
In the Web Enrolment System, you'll know you have successfully enrolled in units when you see:
- the status ENROLLED, next to your units
- Submission successful in red, with a U transaction number.
You'll also receive it in a transaction email in your Monash mail.
Enrolling in units is the only way to accept your offer.
Help with this step
Log in using the button above:
- click the Enrolment / Re-enrolment link
- then agree to the Student Acknowledgement statement.
Work your way through all the sections of the Enrolment Summary screen. You need to do each section in order (from top to bottom) to unlock the next section.
- Contact details
- Compulsory modules agreement
- Enrolment questionnaire
- Unique Student Identifier
- Unit enrolment
- FEE-HELP for your course fees (you'll only see this if you're eligible)
Work your way through all the sections on the Enrolment Summary screen. You need to do each section in order (from top to bottom) to unlock the next section.
- Contact details
- Compulsory modules agreement
- Enrolment questionnaire
- Unique Student Identifier
- CSP HECS-HELP
- Student Services and Amenities Fee (you'll only see this if you're eligible)
- Area of study
- Study load
- Unit enrolment
If you don’t have a Unique Student Identifier (USI), you will have to apply for and provide one before you can move on to the next enrolment section in WES.
Applying for a USI
It only takes five minutes and some identification to get a USI. You can then enter it into the Web Enrolment System and move on to the next section.
See, how to get a USI.
If you're unsure whether you already have a USI, find out how to check this on our USI web page.
Unverified USI status
If you see the status Unverified in WES, there’s a mismatch between your personal details at Monash and the USI Register or Australian Tax Office (ATO). This may be due to a name change, or a middle name registered with one source, but not the others.
Make sure your personal details match exactly with Monash, the USI registry and the ATO so your USI can be verified.
For CSP students
Deferring your payment through a HELP loan
To defer payment by taking up a HELP loan, you must provide your tax file number (TFN) but if you don't have one right now you can add it later. See the section below for help with this.
See the section further down if you don’t have a tax file number.
Paying upfront
If paying upfront, you don't have to provide your TFN. Many students still enter their TFN as a safety net in case they cannot pay by the due date.
Important deadlines
If you choose to pay upfront, be aware of the payment deadline. If you don't provide your tax file number and fail to pay on time, your enrolment will be cancelled.
Students eligible for a HELP loan may need to pay an annual fee for student services and amenities (recreation, food, career services, etc.).
Like your course fees, if you're eligible, the government offers a loan to help cover this cost.
You'll be able to apply for SA-HELP as part of the Student Services and Amenities Fee section after you have completed the Enrolment Questionnaire.
Complete this section if you don't want to pay this fee upfront
As with other HELP loans, you'll need to provide your tax file number (TFN) to get the loan. If you don't have a TFN, see the help section below for how to get one.
If you want more information on this fee, see Student Services and Amenities Fee.
If you don’t have a TFN
If you don’t already have a TFN and need to provide one, apply as soon as possible – well before your fees are due, and before 11.59pm (Melbourne time) on your first census date. It can take up to four weeks to receive your TFN, depending on your application method.
In the meantime, you can still enrol. Find out how to enrol without a TFN.
How to apply for a TFN
How you apply depends on your circumstances and your residency status – all the details are on the Australian Taxation Office (ATO).
If you have an Australian passport, it’s best to apply with myGovID – that way you should receive your TFN straight away.
If you don’t have an Australian passport, you can apply through Australia Post:
- Complete the ATO online form (and print the application summary).
- Book an interview at an Australia Post retail outlet (make sure you do this within 30 days of submitting the form).
- Attend your interview (don’t forget to bring your application summary and original proof of identity documents). While you’re there, you’ll need to sign your application.
Once the ATO receives your application, you should receive your TFN within 28 days.
Enrolling without your TFN
Even if you intend to take a HELP loan, you can still enrol without your TFN and provide it later.
During the enrolment process
In Step 3 of the enrolment process, you need to select a payment option. Without a TFN, you can only select Upfront payment. Do this for now so you can finish enrolling by the offer expiry date.
This is done in the Web Enrolment System (WES).
After enrolling, apply for your TFN right away online at the ATO website.
Waiting for your TFN
If your fees are soon due or your first census date is approaching and you haven’t received your TFN, you need to provide Monash with proof of your TFN application. Otherwise you risk having:
- a block put on your account for late payment of fees
- your enrolment cancelled if you haven’t paid by 11.59pm (Melbourne time) on the census date.
Providing proof of application
If you applied through Australia Post, use the application summary (which includes your reference number) and receipt as proof of application.
If you applied by post or through a Service Australia centre, ask the ATO to give you a Certification of Application for a TFN and a receipt.
Email your proof to Monash Connect using the enquiry form, or take your documentation to Monash Connect, ensuring you write your student ID number on each document.
Once you have your TFN
Once you receive your TFN from the tax office, update your HECS-HELP form. In the Web Enrolment System (WES):
- go to the CSP HECS-HELP section and complete the fields
- enter your TFN (section 8A)
- change your payment option to deferred (section 11).
To avoid a block being placed on your account for non-payment of fees, you must update this form by the due date on your fees statement.
Keep your tax file number secure and private – never provide your TFN by email.
This section requires you to agree to complete compulsory modules.
You're not expected to attempt the modules when enrolling – just agree to complete them by a certain date.
After submitting the declaration, the system will allow you to continue to enrol and you'll receive an email with more details.
Now work through the Enrolment Questionnaire, which will unlock the next section.
Can't see this section?
If you can't see this section in the Enrolment Summary screen, don't worry; it's not a requirement of your course.
If you do see this section, your course requires you to nominate:
- majors
- extended majors
- minors
- specialisations.
Check your course information carefully before nominating an area of study as it’s your responsibility to make sure that your nomination complies with your course requirements.
Nominating an area of study doesn’t automatically enrol you in the units required so you will still need to enter the right units.
Any completed areas of study will appear on your official academic record. If you’re in a comprehensive course, up to two majors (or extended majors) will appear on your graduation certificate (testamur).
Make sure you click the button at the bottom to submit your entries.
Can't see the area of study you want?
If you can't see the area of study you want, select another area of study for the time being. This allows you to continue through the enrolment steps so you can accept your offer before the expiry date.
Once you've submitted your unit enrolment, you can complete a Course Advice Request to nominate a different area of study.
In the unit enrolment section, search for units by clicking To Add Units Click here
There are various ways to search for units. In this example, we've used Advanced Search to filter the results to a specific faculty, campus, etc.
- Choose from the search results by ticking the ones you want
- Make sure you click the button at the bottom, Add selected Unit(s) to enrolment form
This will create a list of pending units.
To search for more, click To Add Units Click here and repeat until you have added units for the entire year.
Once you have a full year of units, make sure you click the SUBMIT ENROLMENT button.
You're enrolled only when you see the message Submission Successful with a transaction number beginning with U.
For fee paying students
FEE-HELP applies to students with fee-paying places, (not CSP), which includes many domestic postgraduate students.
If eligible, you can request a FEE-HELP loan to cover all or some of your course fees. (You’ll need to apply for a Unique Student Identifier (USI) if you don’t have one already.)
Deferring your payment
To defer payment, you must apply for FEE-HELP and provide your tax file number (TFN).
Don't worry if you don't have a tax file number (TFN) right now. You can request one through the Australian Tax Office.
Paying upfront
If paying upfront, you don't have to apply for FEE-HELP. Many students still do this as a safety net in case they can't pay by the due date.
Monash University is excited to be introducing digital ID passes in 2023. No need to carry a card – you can simply use your smartphone.
Your digital M-Pass works exactly the same as a physical card. It will allow you to access buildings, use the library, gym and shuttle bus services, as well as pay for printing and photocopying.
Step 4: Order your M-Pass
Your M-Pass allows you to:
- access buildings
- use the library, Monash Sport and shuttle bus services
- pay for your printing and photocopying.
You’ll need the following documents:
- a scanned copy of photo ID as proof of identity (e.g. passport, driver licence)
- the photo you want on your M-Pass (see photo guidelines in the help section below)
- your enrolment transaction number to confirm that you are enrolled (you receive this once you have enrolled in units).
Confirm your ID and submit your photo
- Log into the Web Enrolment System (WES).
- Click Submit your photo for an ID card.
- To verify your identity, scan and submit your passport, driver licence (or other photo ID).
- Submit the photo you’d like to use for your ID card (see photo guidelines below).
- Confirm your details.
Set up your digital M-Pass
It can take up to three University working days for your photo to be approved. Once it’s approved, you’ll receive an email letting you know your digital M-Pass is ready to set up. You’ll then need to follow the instructions on our website to set up your digital M-Pass.
Once you’ve completed the previous steps to enrol in units, you have accepted your offer.
Help with this step
Follow these guidelines when preparing your ID photo:
- don’t wear a hat or sunglasses in the photo
- ensure there is no shadow on your face, glass reflection, or red eye
- use a plain light-coloured background
- supply the photo as a png, jpg, or bmp file
- ensure the photo is not too small and the resolution is high (otherwise the quality of the photo on your M-Pass will be affected).
Your student M-Pass application may be rejected if:
- you haven't provided a photo ID (such as a copy of your passport or driver licence) to verify your identity
- your photo ID document (e.g. passport or driver licence) was cropped or wasn't scanned properly
- you chose the mail option but didn't supply a valid Australian address
- the photo you submitted doesn't conform with the photo guidelines.
If your application is rejected, refer to your ID Photo Rejected email to find out what you need to do and resubmit the application.
If you’ve forgotten your student ID number, you can:
- check your M-Pass
- log into the Web Enrolment System (WES), and your student ID number will be displayed at the top of your screen
If you’re still needing assistance, you can contact us at Monash Connect. First, we need to check you have the right to be given this ID number. By doing this, we're abiding by the Australian privacy laws. When you contact us, provide these personal details:
- Full name (while studying at Monash)
- Date of birth
- Course you're studying at Monash
- The years you're studying at Monash.
We'll email your student ID number once we've checked your details against our student database.
For more help, use the asset below to:
- search our FAQs for answers to popular questions
- chat with us about your issue
- send us your question by submitting the enquiry form, or
- phone us on +61 3 9902 6011 (9am - 5pm)
Step 5: Attend Orientation Week
Get a head start on orientation with our full program of events and opportunities to connect with your peers and faculty members.
Orientation Week for semester two 2023 runs from 17–21 July.
Coming to campus
You don’t need to register your vaccination status or show proof of your vaccination to attend an Australian campus (or other Monash University locations).
Things to do before teaching starts
Some faculties require you to complete some tasks before teaching starts. If your faculty link appears below, please follow the instructions where it applies to your course.
- Education for clearances and pre-placement requirements
- Medicine, Nursing and Health Sciences for students with clinical or fieldwork placements
- Pharmacy and Pharmaceutical Sciences for pre-placement requirements
For travel options to and from campus, see the transport and parking page.
To help you find your way around campus, download and print your campus map:
If you're unable to attend O'Week, make sure you:
- enrol in units in the Web Enrolment System by the due date
- if you still have questions about the units you have enrolled in, speak to your faculty course adviser before teaching starts.
After you've enrolled in units, here's your next steps. You will need to be fully enrolled to complete these tasks:
- Organise your timetable
- Complete any compulsory modules – listed in the WES Enrolment Summary screen
- Complete the New to Monash Questionnaire - help us shape our support programs for you and your peers
- Orientation – check out the Orientation checklist and the on-line and on-campus activities to help you get settled and prepare for academic success.
- Prepare for uni – we also have a guide to help prepare you for the transition to university.
- Fees statements – fees statements are issued a few days after you enrol in units. These are sent to your Monash student email.
- Booklists - booklists are not usually confirmed until the first week of teaching. Once confirmed, you should be able to access your booklist in the My course tile in my.monash.
