Welcome

Uni life can be complicated at first, so this site will help make it a little easier to navigate your first semester at Monash. The weeks listed here represent the twelve teaching weeks of semester. Just start scrolling to browse topics to see important deadlines to help you manage your studies each week. 

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Accepting your offer

Congratulations and welcome to Monash University.

To accept your offer, complete all the enrolment steps. You are enrolled once you have entered or confirmed your units and have a transaction number beginning with U.

Make sure you do this by the lapse date in your offer letter, or your offer will expire.

Step 1: Create your Monash account

Your first step is to set up your Monash account. You use it to access your email, timetable, enrolment system, student portal, library resources and more.

We recommend you do this step right away, as it may take a few hours for us to create your account and you need it to go on to the next steps.

To set up your Monash account you need your Monash ID. This is in your offer letter. Make sure you record your Monash student ID and username. You can use the enrolment checklist (pdf, 0.12 mb) for this.

Create your account


Once you create your account, make sure you:

  • record your Monash student ID and username (print out the checklist for this - see the box on the right of the screen)
  • keep a safe record of your password. The service desk can help if you have any problems.

If you have a Monash account from a previous offer, go straight to step 2.

Help with this step

Want to defer?

When deferring your offer, you are guaranteed your place but are choosing to delay starting your course. The University allows you to defer most courses for up to 12 months. In special cases, you can apply to extend this to 24 months. You must defer your offer by the enrolment date in your offer letter.

Most students can defer online but some courses can't be deferred or require a paper form - the system will let you know and who to contact.

Defer online

  1. Create a Monash computer account
  2. Login to the enrolment system (you must create your Monash account first)
  3. Click Apply for course deferment
  4. Check your details and eligibility for deferment and choose your Deferment return date
  5. Keep your confirmation of deferment.

Using the form

If you can't defer online, post a deferment application (pdf, 0.04 mb) to your faculty office before your enrolment date.

What happens next?

See more information about deferring your offer.

Accepting a later offer

To take up a later or supplementary offer in a different course, make sure you discontinue the course you are already enrolled in or you will be charged for both.

To discontinue, login to the Web Enrolment System (WES) or submit a course discontinuation form (pdf, 0.11 mb). Whatever course, or courses, you're enrolled in by the census date, you will be charged for.

Having trouble with your Monash account?

For  any problems creating an account, accessing your email, or forgetting your  password, contact the Service Desk for help.

Using your Monash account and email

Use your account to access your email, class timetable, my.monash portal, course materials, ask.monash, the library and the Web Enrolment System (WES).

We delete your account if you don't complete your enrolment, so make sure you enrol by the deadline.

Internet

Internet access at Monash is provided for academic, research and administrative purposes. While we don't filter any content, when using this service you're expected to follow the acceptable use of IT policy and procedures.

Email

To access your Monash mail account login to my.monash

Your Monash account is the only email the University will use to communicate with you. You should check it at least twice a week so you don't miss important messages about your enrolment or studies.

Go to step 2

Step 2: Register your details

Using your Monash account, you can now login to register your details in the enrolment system.

In this step you will work your way through the Enrolment Summary screen to:

  • update your contact details
  • fill out the Enrolment Questionnaire
  • confirm how you will pay your fees (only if you have a Commonwealth Supported Place)
  • complete the Student Services Amenities Fee module (you'll only see this if you're eligible and after completing the Questionnaire)

When you're logged in, click Enrol / Re-Enrol. You'll need to agree to the Student Acknowledgement statement first.

Be sure to record the transaction numbers generated by the system to collect your student ID card. You can print and use the enrolment checklist (pdf, 0.12 mb). The system will also email you the transaction numbers.

Login to register

Help with this step

After you login, here's what to do

View screenshot

Login using the button above:

  • click the Enrolment / Re-enrolment link
  • then agree to the Student Acknowledgement statement.
Enrolment summary screen (Full-fee students)

View screenshot

Work your way through the first two sections of the Enrolment Summary screen:

  1. Contact details
  2. Enrolment Questionnaire

You need to do each section in order from top to bottom to unlock the next section.

Enrolment summary screen (CSP students)

View screenshot

On the Enrolment Summary screen work your way through the first three sections:

  1. Contact details
  2. Enrolment Questionnaire
  3. CSP HECS-HELP

You need to do each section in order from top to bottom to unlock the next section.

CSP HECS-HELP loans

For CSP students

When you fill out the CSP HECS-HELP form in the enrolment system, it will establish whether you're eligible to defer your payment or have to pay it upfront.

Deferring your payment

To defer payment, you must provide your Tax File Number (TFN). If you don't have one right now, you'll have to:

  • choose the upfront payment option
  • and change it later, once you've applied for one.

Don't worry, you can request a Tax File Number through the Australian Tax Office. See the information in the next section for help with this.

Paying upfront

If paying upfront, you don't have to provide your TFN. Many students still enter their TFN as a safety net in case they cannot pay by the due date.

Really important

If you don't provide your Tax File Number and fail to pay on time, your enrolment will be cancelled.

Don’t have a Tax File Number (TFN)?

Don't worry, you have some time to change your fee option to defer payment.

Here's what to do

When filling out the CSP HECS-HELP section in the Enrolment Summary, select the full upfront payment option.

Apply for a Tax File Number as soon as possible:

  • do this well before your first fee payment is due
  • you can complete and lodge your TFN application online at the ATO website
  • print your application summary
  • visit an Australia Post retail outlet with your printed application summary and original proof of identity documents.

Take these to Monash Connect as soon as possible:

  • your receipt from Australia Post and your TFN application summary
  • let the Connect staff know if you want your fee option changed from upfront payment to HECS-HELP deferred payment
  • also provide them with your course code or name
  • here's the Monash Connect location on your campus (student service centre).

As soon as you know your TFN:

  • login to the Web Enrolment System (WES)
  • go into the Enrol/Re-enrol section then into CSP HECS-HELP
  • complete the CSP HECS-HELP form, this time enter your TFN (section 8A) and select you preferred payment option (section 11).

Deadlines apply

Provide Monash with your TFN or proof of application:

  • before your first fee payment due date so your computer account won't be blocked for late payment
  • before your first census date so your enrolment won't be cancelled.
SA-HELP loan for student amenities fee (CSP students only)

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Students in a Commonwealth Supported Place will need to pay an annual fee for student services and amenities  (recreation, food, career services, etc.).

Like your course fees, if you're eligible, the government  offers a loan to help cover this cost.

You'll see a section for SA-HELP at the bottom of the enrolment  summary screen after you have completed the Enrolment Questionnaire.

Complete this section if you don't want to pay this fee upfront

As with other HELP loans, you'll need to provide your Tax File Number (TFN) to get the loan. If you don't have a TFN, see the help section in step 2 for how to get one.

If you want more information on this fee, see Student Services and Amenities Fee.

Go to step 1

Go to step 3

Step 3: Get your course information

Before you enrol in units, you need to:

  • Understand your course structure: Most courses have specific requirements and units that you must take (core requirements). Some have units you can choose (electives)
  • Know the units and credit points needed for your course
  • Check which units are available: Some units cannot be taken before taking other units first (prerequisites), or at the same time (corequisites)

Refer to the current University Handbook for course and unit information.

Attend your Course Information Session

Make sure you've completed steps 1 and 2 before attending your first enrolment day session.

Most new students have to attend a compulsory Course Information Session with the faculty. Check your offer letter for details and bring it along with you. You should also bring photo ID.

Double degree students are recommended to also attend their other faculty's session (if they're running one).

Off-campus students are welcome to attend the sessions, but it's not a requirement.

Course information

  • Arts - online course information
  • Attend your Course Information Session (details on your offer email)
    Can't attend your course information session?

    We highly recommended you attend your course information session to help you prepare for enrolment. You will receive important advice about your course structure and enrolling in units. Staff will be available to answer any questions you have.

    If you can't attend, due to exceptional circumstances, you should follow the steps to enrol online. Slides will be published online once the information session has been held.

    If you still require assistance from your faculty, contact:

    Monash Connect
    Telephone: +61 3 9902 6011
    Email: login to ask.monash to contact us about what to do (please include your student ID)

  • Information Technology - online course information
  • Attend your Course Information Session (details on your offer email)
    Can't attend your course information session?

    It's compulsory to attend your course information session to help you prepare for enrolment. You'll receive important advice about your course structure and enrolling in units. Staff will be available to answer any questions you have.

    If you can't attend, due to exceptional circumstances, please contact the Faculty of Information Technology.

    Graduates: Contact us at the Caulfield campus

    Caulfield campus general enquiries
    Telephone: +61 3 9903 2535

    Undergraduates: Contact us at the Clayton campus

    Clayton campus general enquiries
    Telephone: +61 3 9905 5200

  • Medicine, Nursing and Health Sciences - online course information
  • Attend your Course Information Session (details on your offer email)
    Can't attend your course information session?

    We strongly encourage you to attend your course information session to help you prepare for enrolment. You'll receive important advice about your course structure and enrolling in units. Staff will be available to answer any questions you have.

    If you can't attend, due to exceptional circumstances, you must contact your faculty. Choose your home campus for contact details.

    Clayton campus

    Bachelor of Biomedical Science
    Bachelor of Biomedical Science (Scholars Program)
    Bachelor of Biomedical Science and Bachelor of Science
    Bachelor of Biomedical Science (Honours)
    Bachelor of Biomedical Science Advanced (Honours)
    Bachelor of Biomedical Science and Bachelor of Engineering (Honours)
    Master of Biomedical and Health Science
    Telephone: +61 3 9902 6011
    Email: ask.monash
    Bachelor of Medicine and Bachelor of Surgery (Honours) Telephone: +61 3 9905 4327
    Email: mbbsstudentservices@monash.edu
    Check the website for first-years
    Bachelor of Nursing
    Bachelor of Nursing (Honours)
    Master of Nursing Practice
    Telephone: +61 3 9902 6011
    Email: ask.monash (please include your student ID)
    Bachelor of Nutrition Science
    Bachelor of Nutrition (Honours)
    Master of Dietetics
    Telephone: +61 3 9902 4270
    Email: nutrition.dietetics@monash.edu
    Bachelor of Psychological Science Advanced (Honours) Telephone: +61 3 9905 3965
    Email:  ug.psych@monash.edu
    Bachelor of Radiography and Medical Imaging (Honours)
    Master of Radiation Therapy
    Telephone: +61 3 9902 4041
    Email: enquiries.radiography@monash.edu
    Bachelor of Medical Science (Honours) Telephone: +61 3 9902 0859
    Email: bmedsc@monash.edu

Help with this step

Credit for previous study

If applying for credit for previous study, and/or recognition of prior learning (RPL) bring:

  • outlines of the units you have studied
  • certified copies of your academic record (transcripts)
  • documentation showing the structure of the course you studied
  • a completed credit application form.
Check the class timetable (optional)

If you need to plan your timetable around other commitments, you may benefit from checking the University class timetable. This lists when all classes and activities are held for all units.

Go to step 2

Go to step 4

Step 4: Enrol in units

Most students can enrol in units online although some students need to fill in a Course Enrolment form. You can get this from your managing faculty and have it approved by them (unless otherwise advised).

It's OK to try enrolling in units before your Course Information Session. You can change your units after the session if you didn't have all the right ones.

You’ll need to enrol in units for the entire year – don’t worry, you can:

  • change most units during the first two weeks of your teaching period
  • drop most units up until the census date. After that you may be penalised on your academic transcript, and/or incur fees for dropping a unit late. For full details, see add or discontinue units.

How do I know when I've accepted my offer?

Enrolling is the only way to accept your offer. You know you're enrolled when you have submitted your units and received a transaction number beginning with U. This appears on screen when you do it and you also receive an email.

You'll need to record the transaction numbers generated by the system to collect your student ID card. You can print and use the enrolment checklist (pdf, 0.12 mb).

HELP loan for student amenities fee

During this step, we'll ask you if will use an SA-HELP loan to pay your Student Services and Amenities Fee (SSAF) or whether you will pay the SSAF upfront. If you're eligible for SA-HELP, you will see the "Student Services and Amenities Fee" module in the Enrolment Summary screen before you enrol in units.

Enrol in units

Help with this step

Areas of study

You'll see this section if your course allows you to nominate:

  • majors
  • extended majors
  • minors
  • specialisations.

Check your course information before nominating an area of study as it's your responsibility to make sure that any nomination complies with your course requirements.

Nominating an area of study doesn't automatically enrol you in the units required so you will still need to enter the right units.

Any completed areas of study will appear on your official academic record. If you're in a comprehensive course, up to two majors (or extended majors) will appear on your graduation certificate (testamur)

Make sure you click the submit button to confirm your entries.

Unit enrolment

View screenshot

In the unit enrolment section, search for units by clicking To Add Units Click here

  • There are three ways to search for units
  • Choose from the search results by ticking the ones you want
  • Make sure you click the button at the bottom, Add selected Unit(s) to enrolment form
  • Add units for the entire year

This is important:

Make sure you click the SUBMIT ENROLMENT button when you have all the units for the year listed as - pending enrolled.

You're enrolled only when you see the message Submission Successful with a transaction number beginning with U.

FEE-HELP loans (full-fee students)

For full-fee paying students

FEE-HELP applies to students with fee-paying places, (not CSP), which includes many domestic postgraduate students.

If eligible, you can request a FEE-HELP loan to cover all or some of your course fees (up to your limit).

Deferring your payment

To defer payment, you must apply for FEE-HELP and provide your Tax File Number (TFN).

Don't worry if you don't have a Tax File Number (TFN) right now. You can request one through the Australian Tax Office.

Paying upfront

If paying upfront, you don't have to apply for FEE-HELP. Many students still do this as a safety net in case they can't pay by the due date.

Go to step 3

Go to step 5

Step 5: Get your student ID card

Once you have enrolled in units and have a transaction number starting with U, you have accepted your offer and are enrolled.

You're now ready to order your student ID card.

How to order your card

  1. Login to the Web Enrolment System
  2. In the Student Services section, click Submit your photo for an ID card
  3. Follow the instructions (you'll need to scan and send proof of ID)
  4. Choose to have your card posted to you or nominate a campus to pick up your card

See student ID card for what you can use your card for.

Help with this step

Help with ordering your student ID card

If you get an error message when trying to upload your photo, just wait 15 minutes and try again. The system needs to confirm your unit enrolment and update your student record before accepting your application for an ID card.

Credit for previous study

If you intend applying for credit, be sure to bring:

  • outlines of the units you have studied
  • a certified copy of your academic record (transcript)
  • documentation showing the structure of the course you studied
  • a completed credit application form.
Your first fee statement

Within about a week of enrolling, you will receive your first fee statement by email.

This outlines your course and unit enrolment, the overall amount charged, how much you need to pay and the due date. If you change your enrolment, you'll receive a new one within 10 days.

If you need help, see understanding your fee statement.

What next?

Now that you've accepted your offer by enrolling you have a few things to do before classes start.

  1. Select your preferred class times - create your personal timetable in Allocate+
  1. Attend orientation - create a schedule for compulsory events as well as the fun ones
  1. Prepare for uni - check out our guide to help prepare you for the transition to university

Go to step 4