Uni life can be complicated at first, so this site will help make it a little easier to navigate your first semester at Monash. The weeks listed here represent the twelve teaching weeks of semester. Just start scrolling to browse topics to see important deadlines to help you manage your studies each week.
VTAC entry will open on 17/01/2016 at 8am
Please come back then to view your offers and enrolment steps.
Parking at Clayton during enrolments
Weeks 1 - 3
Want to make unit changes?
Find out about the deadlines for adding or dropping units
Services for students
Enrol at Monash
Congratulations and welcome to Monash University.
After you have accepted your offer and received an Authority to enrol letter, you can start the enrolment steps. We recommend you get started on this as soon as possible.
If you don't have this document, see the help section below on how to accept your offer first.
To enrol in your course, complete all the enrolment steps. You are enrolled once you have entered or confirmed your units and have a transaction number beginning with U.
Step 1: Create your computer account
Your first step is to set up your Monash account. You use it to access your email, timetable, enrolment system, student portal, library resources and more.
We recommend you do this step right away, as it may take a few hours for us to create your account and you need it to go on to the next steps.
To set up your Monash account you need your Monash ID. This is in your offer letter. Make sure you record your Monash student ID and username. You can use the enrolment checklist (pdf, 0.02 mb) for this.
Once you create your account, make sure you:
- record your Monash student ID and username (print out the checklist for this - see the box on the right of the screen)
- keep a safe record of your password. The service desk can help if you have any problems.
If you have a Monash account from a previous offer, go straight to step 2.
Help with this step
For any problems creating an account, accessing your email, or forgetting your password, contact the Service Desk for help.
Use your account to access your email, class timetable, my.monash portal, course materials, ask.monash, the library and the Web Enrolment System (WES).
We delete your account if you don't complete your enrolment, so make sure you enrol by the deadline.
Internet access at Monash is provided for academic, research and administrative purposes. While we don't filter any content, when using this service you're expected to follow the acceptable use of IT policy and procedures.
To access your Monash mail account login to my.monash.
Your Monash account is the only email the University will use to communicate with you. You should check it at least twice a week so you don't miss important messages about your enrolment or studies.
Before you can enrol in your course, you need to accept your offer and receive an Authority to Enrol. To do this, you need to:
- return your completed International Student Course Agreement by the due date
- pay the course fee deposit and Overseas Student Health Cover (OSHC)
- receive your electronic Confirmation of Enrolment (eCOE)
- organise your visa
- received an Authority to Enrol (we will email this to you 2-3 weeks before enrolment, once you have completed the steps above).
If you need help accepting your offer, you can contact us by email at email@example.com
Deferring your offer
You can apply to defer your start date to another semester. Your request needs to be approved and is not guaranteed. If approved, we'll send you a new offer letter and start date.
If you defer for more than 12 months, we re-assess your offer. You'll need to add details of any academic or work activities you have done since your initial offer.
Changing your course preference
If you have received an offer you can request to change your course preference.
How to apply
To defer or change your course preference, complete the defer/change course preference form (pdf, 0.91 mb) before teaching starts and return it to firstname.lastname@example.org.
Enrolment period: 13 - 17 Feb
Orientation Week: 20 - 24 Feb
Classes begin: 27 Feb
Step 2: Register your details
Using your Monash account, you can now login to register your details in the enrolment system.
In this step you will work your way through the Enrolment Summary screen to:
- agree to education rules and health cover for overseas students
- update your contact information
- fill out the enrolment questionnaire
When you're logged in, click Enrol / Re-Enrol. You'll need to agree to the Student Acknowledgement statement first.
Be sure to record the transaction numbers generated by the system to collect your student ID card. You can print and use the enrolment checklist (pdf, 0.02 mb). The system will also email you the transaction numbers.
Help with this step
Login using the button above:
- click the Enrolment / Re-enrolment link
- then agree to the Student Acknowledgement statement.
Step 3: Attend Enrolment Day
It's important to attend Enrolment Day on campus to complete your enrolment. You will also have the chance to ask questions, meet course advisers and get detailed course information.
Your offer letter will have the details of your session. Or click the box on the right, that applies to you for a list of session times.
For more information about Enrolment Day, see Study at Monash.
What to bring
Please bring with you:
- a printed copy of your Authority to Enrol letter (with your Monash ID number)
- the transaction number from your enrolment questionnaire
- your passport
- your visa details
- a pen and paper.
Online course information
- Art Design and Architecture
- Business and Economics
- Information Technology
- Medicine, Nursing and Health Sciences
- Pharmacy and Pharmaceutical Sciences
Help with this step
To help you find your way around campus, download and print your campus map:
- Caulfield map (pdf, 0.13 mb)
- Clayton map (pdf, 1.37 mb) Parking at Clayton during enrolments
- Parkville map (pdf, 0.17 mb)
- Peninsula map (pdf, 0.12 mb)
For travel options to and from campus, see the transport and parking page.
Monash University can't accept early or online enrolments. If you can't attend your Enrolment Day, you must apply for permission to enrol late (if your faculty allows it). Without written permission, you can't start your course.
Faculty of Business and Economics students are not permitted to enrol late.
Applying for permission to enrol late
Applications for late enrolment open 1 May and close 30 June 2017. We may still consider requests sent after this date.
Late enrolment is subject to approval and is not guaranteed. To apply, email email@example.com with all of the following details for your:
- Monash ID number
- First name
- Last name
- Date of birth
- Name of course
- Exact date of arrival for enrolment
- Reason for late arrival
It's very important that you provide us with an exact date of arrival. Without this, we can't process your application for late enrolment. If you're unsure of the exact date, please provide an estimated date of arrival.
You can also attach documents or evidence in support of your late enrolment request.
Before you enrol in units, you need to:
- Understand your course structure: Most courses have specific requirements and units that you must take (core requirements). Some have units you can choose (electives).
- Know the units and credit points needed for your course.
- Check which units are available: Some units can't be taken before completing other units first (prerequisites), or at the same time (corequisites).
Refer to the current University Handbook for course and unit information.
If applying for credit for previous study, and/or recognition of prior learning (RPL) bring:
- outlines of the units you have studied
- certified copies of your academic record (transcripts)
- documentation showing the structure of the course you studied
- a completed credit application form.
Step 4: Enrol in units
On Enrolment Day, staff will help you to enrol in units. You will either:
- submit a Course Enrolment form, which is approved and entered by your faculty, or
- enter units in WES once your faculty has enrolled you in a unit.
Make sure you record the transaction numbers when submitting your unit enrolment using the online system. You can print and use the enrolment checklist (pdf, 0.02 mb)
How do I know when I'm enrolled?
You know you're enrolled when you have submitted your units and received a transaction number beginning with U. This appears on screen when you press submit, and you also receive it by email.
You'll need the numbers generated by the system to collect your student ID card. You can print and use the enrolment checklist (pdf, 0.02 mb).
Help with this step
You'll see this section if your course allows you to nominate:
- extended majors
Check your course information before nominating an area of study as it's your responsibility to make sure that any nomination complies with your course requirements.
Nominating an area of study doesn't automatically enrol you in the units required so you will still need to enter the right units.
Any completed areas of study will appear on your official academic record. If you're in a comprehensive course, up to two majors (or extended majors) will appear on your graduation certificate (testamur).
Make sure you click the submit button to confirm your entries.
In the unit enrolment section, search for units by clicking To Add Units Click here
- There are three ways to search for units
- Choose from the search results by ticking the ones you want
- Make sure you click the button at the bottom, Add selected Unit(s) to enrolment form
- Add units for the entire year
This is important:
Make sure you click the SUBMIT ENROLMENT button when you have all the units for the year listed as - pending enrolled.
You're enrolled only when you see the message Submission Successful with a transaction number beginning with U.
Step 5: Get your student ID card
Congratulations, if you have completed all previous steps and have a transaction number beginning with U, you are now enrolled at Monash University. You'll be shown where to go to collect your student ID card.
Make sure you bring ID and proof of enrolment to collect your card - see the help section below for details.
Before teaching starts
If you're studying with one of the faculties listed below, you'll need to do some things before teaching starts:
Help with this step
This is where the checklist comes in handy as you need proof of enrolment before you can get a student card. Make sure you bring your:
- Monash student ID number
- transaction numbers from your enrolment questionnaire and unit enrolment
- Authority to Enrol letter
- passport and visa.
We'll check your transaction numbers and documents to confirm your enrolment. If you haven't finished enrolling, we can help you do this.
You have to collect your ID card in person.
Within about a week of enrolling, you will receive your first fee statement by email.
This outlines your course and unit enrolment, the overall amount charged, how much you need to pay and the due date. If you change your enrolment, you'll receive a new one within 10 days.
If you need help, see understanding your fee statement.
Now that you've accepted your offer by enrolling you have a few things to do before classes start.
- Select your preferred class times - create your personal timetable in Allocate+
- Attend orientation - create a schedule for compulsory events as well as the fun ones
- Prepare for uni - check out our guide to help prepare you for the transition to university