Mandatory compliance
Students undertaking a Medicine, Nursing and Health Sciences course with clinical or fieldwork placements must demonstrate compliance with police, working with children checks and immunisation requirements. All students must also complete a Student Acknowledgement/Undertaking Form at the commencement of their course.
These documents are to be uploaded to InPlace within the timelines provided so they can be verified by staff prior to any placements. You will not be able to attend any placements as a Monash student until all documents have been verified. For instructions on how to upload mandatory requirements, please refer to the Quick Reference Card on uploading evidence of COVID vaccinations.
Students should ensure they read through the Student Placement Guide.
It is important for students to understand that all Australian states and territories have specific mandatory compliance requirements for all health professionals and students are also expected to comply before they are accepted on clinical or fieldwork placements.
Compliance with the necessary checks and immunisation is part of being a health professional and ensures public safety as well as protecting yourself.
Watch this
Reasons for Immunisation
What do I need to do for police and working with children checks?
Your School will advise you of the process for national police and working with children checks.
- Police checks – Are completed every twelve months and must be completed within the calendar year of your placement. For more information visit the Police checks website. From 01/01/2022 police checks will only be required every 3 years (some agencies and placements require an annual check - including Paramedicine and Human Services placements).
- Working with Children checks- Are completed every 5 years. For more information visit the Working with Children Checks website.
Overseas Criminal History Check
Students are required to provide their School with evidence of an International criminal history check if they have, after the age of 16:
- Been a citizen or permanent resident of any country other than Australia; or
- Resided continuously in any single country other than Australia for 12 months or more.
How long does it take to complete all the immunisation requirements?
Students are advised to commence their immunisations as soon as possible as it can take a few months to complete all the immunisation requirements. It also depends on what immunisations you have already completed. Before you come to Monash make sure that you locate your current immunisation records.
Form | Activity | |
|---|---|---|
Immunisation | Student to review requirements & complete vaccinations | |
Flu vaccination | Flu Immunisation Record Form | Student to complete annually (to be taken at least 2 weeks apart from the COVID-19 vaccination) |
COVID-19 vaccination* | COVID-19 Immunisation Record Instruction Form | Student to complete all required doses (to be taken at least 2 weeks apart from the flu vaccination) |
Student Checklist | Student Compliance Checklist | Checklist for immunisation, police, working with children & NDIS checks. |
*Frequently asked questions are available on the COVID-19 Clinical Placement Information page.
Students are encouraged to attend either the University Health Services or Monash Infection Assessment Clinic to review and update their immunisation requirements.
These two services understand the immunisation requirements for students and can provide assistance should students need to speak with an immunisation specialist.
Students can attend their own GP, however will need to advise their GP that all immunisation requirements as listed on the form are required. If immunisation documentation is incomplete or incorrect, student clinical placements could be delayed or cancelled which means that students will be unable to meet the clinical of fieldwork requirements of the course.
Students will be provided with further immunisation information by their School. This information is to assist students in understanding the process.
Additional Mandatory Compliance Requirements
Bachelor of Medical Science and Doctor of Medicine
Bachelor of Paramedicine
Bachelor of Radiography and Medical Imaging (Honours) &
Master of Radiation Therapy
NDIS Worker Screening Check
Respirator Mask Fit Test
What will it cost and who pays for it?
There are some costs associated with the checks and immunisation which are the responsibility of the student to pay.
Costs will differ between doctor services and your immunisation involved with each of these items, which are the responsibility of the student to pay.
Activity | Estimated Costs |
|---|---|
National Police Check | $28 Aus |
International Criminal History Check | Variable |
Working with Children Check | Free |
Immunisations | Variable depending on country of origin |
| First Aid (Radiography and Medical Imaging) | $195 to $220 |
| Medical and Fitness Assessment (Paramedicine) | $560 |
| NDIS Check | $120 |
When are the compliance documents due?
Your School will provide you with due dates for documents. You must complete the documents and upload them to InPlace within the timelines provided so they can be verified by staff prior to any placements. You will not be able to attend any placements as a Monash student until all documents have been verified.
Who can I contact if I have questions at this stage?
Contact Monash Connect if you have any questions prior to enrolment or after you commence your studies.