Accommodation Fee Regulations: Residential Village; Clayton and Peninsula

1. Contract period and accommodation fees

Please follow the link to the Contract Period and Accommodation Fees.

The dates listed and used by Monash Residential Services (MRS) are NOT the same as those used by Monash University and have absolutely no relation or bearing to the University's lecture and/or examination timetables.

2. Residency agreement

It should be noted that residents are only required to stay in residence for the duration of their contract period (please refer to the Contract Period and Accommodation Fees table for details). MRS does not follow rental policies such as those used in the private rental market. Most importantly, MRS does not require its residents to stay in accommodation for a full year, unlike most private rental accommodations, which are fixed for a period of one-year (52 weeks). Further, MRS residents are not required to pay a month's rental fees as bond. Residents are responsible for the rental payment for the room allocated to them for the whole period of their Residency Agreement or until such time as a new residency agreement for the room has commenced, whichever comes first.

Residents who withdraw their application or change their mind after signing the Residency Agreement for accommodation, must note that they will be liable to continue paying Rent and to pay such other fees and costs as may be applicable under these Regulations.

Residents wishing to move into their accommodation in advance of the standard contract period dates listed above should email mrs.admissions@monash.edu to confirm availability. Applicable fees, charges and Residency Terms and Conditions will apply.

3. Residency acceptance

Residents are required to pay an initial non-refundable and non-transferable rental deposit of $550.00 (Deposit). The date by which this payment is due is advised in the offer email (Due Date). The deposit will be credited against the rental invoice issued in March for semester one and August for semester two.

The offer of residency will be revoked if the resident does not pay the Deposit by the Due Date. In such circumstances, MRS will be under no obligation to reserve accommodation for the resident.

4. Internet and phone

Residents are advised that Internet use (including usage limits) is regulated by the university via the Monash University Internet Acceptable Usage Policy. The policy is subject to regular review by Monash University and may change at any time. Residents are bound by any variation of the policy when they are notified of the variation.

Residents are responsible for the care of the phone installed in their bedroom. A $250.00 charge is applicable for loss or damage.

5. Transfers

Those residents wishing to transfer to another room or hall may request to do so by completing a Room/Hall Transfer request. Transfer requests are subject to room availability, approval by MRS and the requirement to maintain a diverse residential community.

Please note that residents approved to transfer to another room will be liable for the applicable transfer fee of $150.00 and for the payment of the rental fees of their vacated room until a new residency agreement for the vacated room has commenced.

6. Debts to MRS

MRS will issue monthly invoices to all residents via their Monash student email account in or about the 1st week of each month.

MRS will not issue invoices to a third party. The invoice is for the current month's rental period and must be paid by the last day of that month. Invoices not paid by the last day of the month may incur a $50.00 late payment fee and residents' access to services within the university may be blocked. This charge of $50.00 will apply on all outstanding debts. The late payment fee reflects the costs and loss caused to MRS by defaulting residents and is required to protect Monash University Accommodation's legitimate interests.

Example: Invoices for accommodation in July will be issued to residents at the beginning of July and must be paid by the end of July. Invoices for July not paid by the end of July will incur the $50.00 late payment fee.

MRS will advise the parent/guardian/caregiver when a resident under the age of 18 has not paid their invoice by the due date.

In assessing a current resident's application for re-admission, MRS will take into account any communication between a resident and MRS regarding late payment of invoices. Repeated failure to pay invoices by the due date may constitute grounds for refusal of re-admission.

7. Non payment of accounts

Any resident who has outstanding accounts will NOT be allowed to continue their residency without the full payment of overdue accounts. If a resident is required to vacate their room as a result of overdue accounts, misconduct, etc., the resident will remain responsible for the rental payment for the room allocated to them for the whole period of their Residency Agreement or until such time that a suitable replacement is found, whichever comes first.

8. Termination of agreement

If the resident wishes to vacate their MRS accommodation prior to the termination date of Residency Agreement, the resident agrees:

(a) to immediately (and, in any case, no later than one month prior to departure) inform MRS in writing of the intention to vacate the accommodation by completing the Departure Form;

(b) to pay all Rent due and payable to MRS in accordance with the Residency Agreement unless and until a new residency agreement for the accommodation has commenced;

(c) the vacancy can only be filled from MRS's official waiting list;

(d) MRS will make reasonable endeavours to fill the vacancy with a suitable resident;

(e) MRS will fill rooms that are already vacant, provided it has reasonable grounds for doing so, before newly departed rooms can be filled;

(f) to pay the applicable early vacation administration fee of $300.00;

(g) to pay all reasonable costs associated with the cleaning of your room that may apply on departure; and

(h) to reimburse MRS for any other reasonable costs associated with the Residency ending.

9. Return of room keys

On the day of departure, room keys must be returned to the Administration Office prior to 10.00 a.m. Residents will be charged the applicable daily rate for their room in the event that all room keys are not returned to the Administration Office prior to 10.00 a.m., unless prior arrangements have been made with the Admissions Office.

10. Staying over summer but not continuing residency in 2027

Residents wishing to stay over for part of the summer period (between 8 December 2026 and 25 January 2027) must complete an online Summer Application. Residents who are staying over summer are advised that rates will change from 1 January 2027. Residents who have not submitted an application form for 2027 and who have not vacated their room by 10.00 a.m. on 25 January 2027 will not be allowed access to their room.

11. Staying over summer and continuing residency in 2027

Residents wishing to stay in the Residential Village at the Clayton and Peninsula campus over the summer period and continuing residency in 2027 may be relocated to their 2027 room at the earliest opportunity provided they have completed an online application for 2027.

Those residents who receive a letter of offer and continue their residency in 2027 are advised that the rates will change from 1 January 2027.

12. Obligatory residential period

As mentioned earlier in this document, residents must remain in residence for the duration of their Contract period (please refer to the Contract Period Dates and Accommodation Fees ).  Any accommodation taken outside of the dates specified does not count towards calculation of the obligatory contract period.

13. Additional charges

Where it is deemed that a resident is individually or jointly responsible for additional charges (refer to Conditions of Residency), they will be invoiced accordingly. Additional invoices will also be issued for damage to a resident's room on their departure. To determine damage and/or loss, MRS will refer to the room condition report completed by all residents on their arrival. Failure to send in your room condition report does not release you of any responsibility.

Residents who wish to bring their own furniture and remove existing furniture from their studio apartment must obtain prior written approval from MRS. Approval will only be granted in exceptional circumstances. Any approved removal and storage will be at the Resident's cost. Residents must restore the Room on or before the time of departure. Failure to restore the room may attract additional charges.

14. Goods left behind

MRS will deal with any items found in a vacated resident room in accordance with the Conditions of Residency

MRS is not responsible for any items left by residents in communal areas.

15. Enrolment status

MRS has offered residents accommodation on the condition that they remain an      enrolled student throughout the year and that if residents discontinue their enrolment, ceases to be enrolled in full-time study at Monash University (including, but not limited to, circumstances where a student reduces their study load to part-time or applies for an intermission/break in their course enrolment),  transfer to distance education or completes their enrolled course/s prior to the end of the academic year, and are waiting to graduate or are waiting to re-enrol, the resident may be required to vacate their room.

16. Room keys

If any keys are lost, misplaced, destroyed or unable to be returned by a Resident for any reason, the Resident will be charged for all reasonable costs incurred by MRS in arranging for all relevant keys and locks to be replaced (including, but not limited to, all replacement locks and their respective key sets for any exterior building doors).

17. Parking permits

All virtual parking permits issued will be automatically terminated at the time of Residents’ departure.

18. Residential developments

Please make yourself aware of the developments that are taking place in and around the campus.

19. Currency of MRS policies

Monash University Accommodation reserves the right to change the Accommodation Fee Regulations and Conditions of Residency at any time, including (but not limited to) implementing changes at short notice in circumstances where MRS (acting reasonably) considers that changes are required to protect the safety or well-being of Residents.

Changes to the Accommodation Fee Regulations come into operation on the date that MRS notifies Residents that a new version of the Accommodation Fee Regulations has been published or the day on which the new version of the Accommodation Fee Regulations are published on the MRS website, whichever is the later.

Please refer to MRS website for the current Accommodation Fee Regulations and Conditions of Residency.

Last updated: 8 October 2025