After you apply

After your application has been submitted, it will be assessed by Monash Abroad and your faculty/ies or school/s. You will then be sent a study plan outcome advising which units have been approved or rejected, and if you need to submit additional units.

Below are the next steps to expect following submission of your application.

Step One:  Receive an outcome on your application from Monash Abroad

Keep an eye on your emails after submitting, as this is how we will communicate with you about the status of your application.

After results are released for the semester that you applied in, we will let you know if you’ve been accepted to go on exchange.

The institution you have been allocated is the one that you’ll be attending on exchange!

When you'll receive your outcome

Your application roundAllocation outcome date
Exchange commencing in Semester two, 2026Thursday, 12 February, 2026
Exchange commencing in Semester one, 2027Thursday, 20 August, 2026

  • If you receive your first preference

    You don’t have to do anything to confirm your host institution allocation - just check your emails regularly to stay up to date.

  • If you receive your second or third preference

    You’ll just need to prepare and submit a new study plan for your allocated second/third preference. We will email you instructions on how to do this if it applies to you.

  • If you do not receive any of your three preferences

    When we cannot allocate you to one of your three preferences, we will get in contact with you directly to discuss your options.

Step Two: Attend our Post-Allocation Information Session

  • Post-allocation information session

    We will hold an information session, to take you through the next steps and answer any questions you have. We will send you an invitation to register for this information session via email.

  • Meeting other exchange students from Monash

    We will send you an email about the pre-departure sessions at the end of the semester and ask for your consent to share your contact details with students who will also be going to the same country as you on exchange, if you would like to meet and make friends with these students before you go on your program.

For students going on exchange in semester one, 2027 the post-allocation information session will take place on Tuesday, 1 September at 4pm.

Step Three: Confirming your place at the host institution

Changing your study plan

At any point during the process from applying to when you arrive at your host institution, if you discover new units you would like to study at your host institution, or units in your initial study plan are no longer being offered so you need to add additional units, you must get approval for them by submitting an additional study plan.

Step Four: Finalising your pre-departure exchange administration with Monash

  • Submit your host institution acceptance documentation

    After you have completed the required tasks set by your host institution and they have assessed it, they will send you correspondence officially accepting you as an exchange student at their institution. Submit this to Monash Abroad via the link in the email you were sent following your nomination, with the subject 'Update Request: Host Acceptance Document', and we will then notify your faculty/ies or school/s to enrol you in your exchange units to reflect your overseas studies.

  • Apply for a student visa

    You may need to apply for a student visa for your exchange. We'll cover this in more detail during the post-allocation information session, but as a first step you should read through your host country's embassy/high commission/consulate website and learn more about their visa application requirements and process.

  • Complete the Travel Approval Process

    The travel approval process requires you to complete some online pre-departure modules and asks for your program and personal travel plans, as well as checking that you understand what the Australian Government advises about travelling to and in countries on your itinerary, including your exchange host country.

  • Be enrolled into exchange units

    Your faculty/ies or school/s will have their own processes for confirming your enrolment. They will send you instructions to organise your enrolment for exchange. It’s important to make sure this is reflected correctly on WES, so you receive the correct credit and can be assessed for the Monash Abroad Travel Grant. Your faculty/ies or school/s will be best placed to advise you on this.

Re-enrolling at Monash before or during your exchange

You may need to enrol in units for next year before your exchange is finalised, in order to meet re-enrolment deadlines. To avoid late penalties, enrol in units as if you were still going to be studying at Monash, your faculty/ies or school/s will update your enrolment to reflect your exchange once you have been accepted by your host institution. If you are already on exchange in October, don’t forget to complete your re-enrolment at Monash for next year unless your semester on exchange is the final semester of your degree.

Step Five: Preparing to travel to and live in your host country

Step Six: Attend your Pre-Departure Session

Our Pre-Departure sessions are the last information sessions we hold before you go overseas, and we cover a range of topics to help you prepare for your exchange program.

Monash Australia students

Region/ThemeExchange commencingDateTime
Insurance Pre-Departure SessionSemester two, 2026 27 May, 2026
5 - 6pm
Semester one, 202721 October, 2026
Europe Pre-Departure SessionSemester two, 20262 June, 202610am - 12pm
Semester one, 202727 October, 2026
UK Pre-Departure SessionSemester two, 20263 June, 202610am - 12pm
Semester one, 202728 October, 2026
Americas Pre-Departure SessionSemester two, 20263 June, 20261 - 3pm
Semester one, 202728 October, 2026
Asia and Oceania Pre-Departure SessionSemester two, 20264 June, 202510am - 12pm
Semester one, 202729 October, 2026
Global Intercampus Program to MalaysiaSemester two, 20264 June, 20264 - 6pm
Semester one, 202729 October, 2026

Monash Malaysia students

ProgramExchange commencingDateTime
International ExchangeSemester two, 202621 May, 20263 - 5pm
Semester one, 20278 October, 2026
Global Intercampus Program to AustraliaSemester two, 20267 May, 20263 - 5pm
Semester one, 202712 November, 2026

Further details will be emailed to you in advance of the pre-departure sessions.

Almost there! Check that you have completed all the tasks below:

Task
Have you submitted your host acceptance document to Monash Abroad?
Have you arranged your accommodation?
Have you completed the pre-departure module on Moodle and submitted the Travel Approval Form?
Have you booked a visa appointment with the relevant embassy/high commission/consulate?
Have you arranged your flights?
Has your faculty/ies or school/s enrolled you in your exchange units?
Have you provided your updated details to the Coursework Scholarships Unit for the Monash Abroad Travel Grant?
Have you submitted your OS-HELP loan (if relevant)?
Have you checked the Monash Abroad Travel Insurance policy, and assessed whether you need additional cover?
Have you booked a travel health appointment with your doctor?

Withdrawal

If you want to withdraw your application or are having concerns that may lead to you withdrawing from your exchange, email Monash Abroad.

Late withdrawal can affect your ability to apply for future exchange rounds, so it’s really important to get in contact with us to discuss your options.

Our full withdrawal policy can be found here.

Next steps

You've completed all the pre-departure tasks before your exchange - congratulations!

Click below to learn more about support during and following your exchange.

In-country and post-exchange support