Approval process

From start to finish, the approval process takes between six and 10 weeks – from the time Monash Abroad receives your application, to your Confirmation of Enrolment being sent to you.

When allowing time for this process you should also factor in the time you, your home university, or your agent will need in order to prepare your application – this may add many weeks or months to the application processing time.

Monash Abroad always tries to get your Confirmation of Enrolment to you as far ahead of your departure as possible. Ensuring you submit your application with all required documents will get you on your way to Monash as quickly as possible.

Initial assessment

Monash Abroad staff will acknowledge receipt of applications as soon as they are submitted.

The Monash Abroad office carries out the initial assessment of applications, checking that the applications are complete and that the students have met the eligibility criteria, including English proficiency. In the case of exchange nominations, the exchange balance between Monash and the partner university is checked, unless an agreement has already been reached before the nominations are sent to Monash.

Study plan confirmation

Once the initial assessment has been completed, study plans are reviewed by Monash Abroad and only where necessary, sent to relevant faculties for review. It is the responsibility of the student and home institution to determine whether they have the necessary prerequisites and academic background to undertake their selected units. Academic transcripts the student uploads with their application will also help us to confirm they have met any enrolment requirements for each unit as listed in the handbook.

Offer of admission

As soon as the study plan has been confirmed, Monash Abroad will issue a formal offer of admission. This will be in the form of a letter, emailed directly to the student and copied to the partner university or agent, except in cases where partners or agents have specifically requested the offer be sent directly to them. The offer will include the student's pre-approved units, acceptance form and a Monash Abroad Pre-Arrival Guide.

Acceptance of offer

The student must sign the acceptance form and return it by scanning and emailing or faxing it to Monash Abroad within 14 days – the offer lapses after this 14 day period.

If not already completed, the student must also:

  • pay for compulsory health insurance
  • pay the non-refundable accommodation application fee (if applicable) for on-campus accommodation
  • pay the study abroad fee for one semester (if the student is a study abroad student) – see tuition fees

Confirmation of enrolment

The Monash Abroad office will issue the Confirmation of Enrolment (CoE) as soon as acceptance and payment (where applicable) have been received. We will email the CoE directly to the student, except in cases where partners or agents have requested the CoE be sent to them instead.

The CoE is required before an application can be lodged for a student visa.

Your study timetable

Your timetable will be created once the timetabling system opens for all Monash students. This usually occurs in the weeks prior to the beginning of semester, around the same time as your Monash Abroad orientation.

Next steps

Now you have learned more about the approval process for your application, find out about what you should organise before you arrive.

Before you arrive