Legal requirements
Use and follow the below text for various legal requirements. Expand for more detail on each.
Use and follow the below text for various legal requirements. Expand for more detail on each.
As part of Education Services for Overseas Students (ESOS) compliance, all external communications must display the CRICOS provider name and provider number:
Monash University courses only:
CRICOS provider: Monash University 00008C
Where space is limited, the following shortened version can be applied:
CRICOS: 00008C
When using the shortened CRICOS code, the Monash University logo must always appear, and if/where possible should click through to monash.edu. Before using the shortened version, please complete the Brand requests form.
Use of the shortened code must be approved by Brand review before proceeding.
When displaying Monash College courses on marketing communications, please use the below line:
CRICOS provider: Monash University 00008C CRICOS provider: Monash College Pty Ltd 01857JC
Place the CRICOS code on the front of any single-page documents. When there is more than one page it should be placed on the back cover.
The CRICOS code should appear on every page on our website.
It is our responsibility to ensure our collateral does not mislead audiences or misrepresent our University.
Please contact the Monash University’s Office of the General Counsel (OGC) for advice.
All communication promoting or including specific course information must carry a disclaimer.
Disclaimer – print
All information contained in this document is current at the time of publication. Monash University reserves the right to alter this information at any time (should the need arise). Please check the Monash University website for updates: monash.edu
Published <insert month and year>.
Disclaimer – online
We acknowledge and pay respects to the Elders and Traditional Owners of the land on which our four Australian campuses stand. Information for Indigenous Australians
Authorised by: Chief Marketing Officer, University Marketing, Admissions and Communications. Maintained by: Monash University Webmaster Team. Last updated: Apr 2019.
Copyright © 2019 Monash University. ABN 12 377 614 012 Accessibility - Disclaimer and copyright - Website terms and conditions - Data Protection and Privacy Procedure -Data Consent Settings, Monash University CRICOS Provider Number: 00008C, Monash College CRICOS Provider Number: 01857J. Monash University is a registered higher education provider under the TEQSA Act 2011
Still and moving images may only be used online in social media or other publications where Monash owns copyright in the photo/video, or has permission of the copyright owner to use it, whether as individual permission or under a relevant licence condition.
Where the use is for the purpose of teaching or research, other exceptions may apply. More information about copyright in teaching or research is on the copyright webpage.
Care should be taken to not use a trademark or other intellectual property right without the permission of the rights owner.
Privacy laws require consent to be obtained when using the image of a person, where that person is named or someone could reasonably work out who the person is.
If the person’s identity is obscured or blurred, or the image features a large group of people, you probably don’t need permission. It is good practice to err on the side of caution and always ask for permission.
If you plan to capture your own still or moving images for use on social media, you should adopt one or more of the following measures:
1. For large gatherings where still or moving images will be randomly captured during the event/gathering, place prominent signage at each entry point to the venue stating the type of images that will be captured, the purpose of capturing the images, and what to do if a person does not want their image used. It should also be included on web-based promotional material and, if applicable, tickets.
* For example: Photographs will be taken during this event for use in Monash University promotional materials. To request your image not be used, contact [nominate person] during the event or [specify actively monitored email account] within 48 hours.
* For example, where more detailed notice is possible: Photographs will be taken during this event and may be used, published and broadcast by Monash University for promotional materials, including on social media. If you do not consent to your image being used for these purposes, please advise the event organiser [name] located [where] during the event (you will be asked to provide sufficient details in writing to implement your request) or email [actively monitored email address]. You may also email to request removal of content including your image.
2. For gatherings where a large number of still or moving images are captured during the event with the knowledge of the person (i.e. the person poses for a photograph to be taken), distribute a handout to the person with the information described for signage above.
3. For still and moving images taken involving individual contact, specific written consent should be obtained from the individual by having them complete the consent template or any approved adaptation of the template.
4. For situations where it may be difficult to meet these standards, contact the Office of the General Counsel for advice.
Do not post content that might be embarrassing to an individual, or that could be misleading, or could be construed as placing an individual in a negative light.
Do not post content that might cause someone to believe that his/her name, image, likeness or other identifying aspect of his/her identity is being used, without permission, for commercial purposes.
Special care must always be taken when dealing with images of vulnerable populations, e.g. children, patients or research subjects. Extra requirements will apply, such as for children, securing parental permission and for research subjects, closely following the HREC approval. Generally speaking, patient images should never be used for social media posting or distribution.
These same principles apply to all use of still and moving images, such as for use from, or in connection with, competitions, events, marketing and recruitment. Visit the University Marketing, Admissions and Communications intranet for more information regarding consent, the latest talent release forms and our digital consent platform – Docusign.