Your email signature is an important way to help deliver a consistent experience to all Monash stakeholders. We encourage staff to use the below template, insert their details and apply the format styles as shown. If you're employed with Monash in a dual role, please refer to examples four and five below.
Font needs to be sans serif and 12 point or 'normal' if copied into Gmail. Depending on your email service provider, you may need to adjust your font to either Helvetica Neue or Arial. If copying the template into Apple Mail signatures, please ensure 'Always match my default message font' is unchecked.
Template
Copy and paste the below
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FIRST NAME SURNAME (pronoun - optional)
Qualifications (optional)
Title
Monash University
Department/Faculty/Division
Level, Building name, Campus
Address line
Suburb, STATE Postcode
Country
T:+61 3 XXXX XXXX
M: +61 (0)4XX XXX XXX (optional)
E: name.surname@monash.edu
LinkedIn: linkedin.com/in/xxxxx
monash.edu
My work days are day – day (optional)
CRICOS Provider: Monash University 00008C/01857J
We acknowledge and pay respects to the Elders and Traditional Owners of the land on which our Australian campuses stand, as well as Indigenous peoples of other places where Monash has a campus or major presence.
Information for Indigenous peoples
We're committed to equity, diversity and inclusion
Formatting styles
Insert three dashes before signature
BOLD CAPS (bold lowercase)
Title case (Qualifications should not sit on the same line as name)
Title case
Bold Title case
Remove 'Faculty of/School of/ Department of'
Note the words 'telephone', 'mobile' and 'email' are abbreviated to a single letter (T, M and E)
Please ensure you have hyperlinked your personal social accounts.
Remove www. before the URL, you can use any faculty, department or centre URL as long as it begin with monash.edu
Examples
Email signature example one — Inclusion of work days and LinkedIn profile
Email signature example two — Inclusion of pronouns, faculty website, Ally tag
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JANE SMITH (they/them)
PhD, MBA, BBus
Marketing Coordinator
Monash University
Monash Business School
Level 4, Building H, Caulfield campus
900 Dandenong Road
Caulfield East, VIC 3145
Australia
T: +61 3 9903 4443
E: jane.smith@monash.edu
monash.edu/business
CRICOS Provider: Monash University 00008C/01857J
We acknowledge and pay respects to the Elders and Traditional Owners of the land on which our Australian campuses stand, as well as Indigenous peoples of other places where Monash has a campus or major presence.
Information for Indigenous peoples
Find out more at monash.edu/lgbtiqaWe're committed to equity, diversity and inclusion
LGBTIQA+ Ally signatures are only available to members of the LGBTIQA+ Ally Network
Email signature example three — International campus
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JANE SMITH
Marketing Coordinator
Monash University
Marketing & Future Students
Building 2, Level 2, Room 04 (2-2-04), Malaysia campus
Jalan Lagoon Selatan,
47500 Bandar Sunway,
Selangor Darul Ehsan,
Malaysia
T: +60 3 5555 5555
E: jane.smith@monash.edu
LinkedIn: linkedin.com/in/jane.smith
monash.edu.my
CRICOS Provider: Monash University 00008C/01857J
We acknowledge and pay respects to the Elders and Traditional Owners of the land on which our Australian campuses stand, as well as Indigenous peoples of other places where Monash has a campus or major presence.
Information for Indigenous peoples
We're committed to equity, diversity and inclusion
Email signature example four — Dual roles (same address)
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JANE SMITH
Marketing Coordinator
Research Assistant
Monash University
Arts
Room 340, Clayton campus
48 Exhibition Walk
Clayton, VIC 3800
Australia
T: +61 3 9903 4443
E: jane.smith@monash.edu
LinkedIn: linkedin.com/in/jane.smith
monash.edu
My work days are Monday – Thursday
CRICOS Provider: Monash University 00008C/01857J
We acknowledge and pay respects to the Elders and Traditional Owners of the land on which our Australian campuses stand, as well as Indigenous peoples of other places where Monash has a campus or major presence.
Information for Indigenous peoples
We're committed to equity, diversity and inclusion
Email signature example five — Dual roles (different address)
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JANE SMITH
Marketing Coordinator
Monash University
Arts
Room 340, Clayton campus
48 Exhibition Walk
Clayton, VIC 3800
Australia
Research Assistant
Monash University
Arts
Building H, Room H9.07, Caulfield campus
900 Dandenong Road
Caulfield East, VIC 3145
Australia
T: +61 3 9903 4443
E: jane.smith@monash.edu
LinkedIn: linkedin.com/in/jane.smith
monash.edu
My work days are Monday – Thursday
CRICOS Provider: Monash University 00008C/01857J
We acknowledge and pay respects to the Elders and Traditional Owners of the land on which our Australian campuses stand, as well as Indigenous peoples of other places where Monash has a campus or major presence.
Information for Indigenous peoples
We're committed to equity, diversity and inclusion
Email signature banners
Banners, imagery, logos or additional text are not to be included in signatures unless prior approval has been granted from University Marketing, Admissions and Communications.
At times, it's beneficial to use the space at the base of an email to promote University events for a short and fixed period of time. A banner should never replace your signature.
Email signature banners should take into consideration:
- Other channels you can use for the communication. Is there an alternative to an email signature banner?
- Having the least amount of text possible locked into the banner. Banners with words locked into them are not legible to our audiences who require accessible text.
- An appropriate image or design to create impact.
Rules around displaying your banner:
- Banners are temporary and never permanent. They should be based around a specific event or time period. They should run for a maximum of four weeks before being removed.
- Banners must always be 600 pixels in width, with a height of between 150 and 450 pixels.
- Only one banner may be displayed per email. Multiple banners are not allowed.
- If you plan to include the logo, ‘M’ device, or multi-audience lockup then include this inside the design of the banner.
- Usual brand guidelines apply to your banner.
- All banners need to be submitted for brand review.
Example of correct usage of email signature banner
