Professional editing guidelines

These guidelines apply to the use of a professional editor throughout Honours, Masters and PhD candidacy.

The use of a professional editor is acceptable for the final thesis in accordance with chapter 7.1.4 of the Research degrees handbook. Professional editorial intervention should be restricted to matters of language, illustrations, completeness and consistency. Where a professional editor provides advice on matters of structure, exemplars only should be given. It is not acceptable for writing during the candidature. The professional editor must be approved by the primary supervisor, and all communication with the editor must be conducted via the student email account, and include the primary supervisor. The thesis document must be edited in track change, and the track change document returned to the primary supervisor for review.

The name of the editor and a brief description of the service rendered should be included in the acknowledgements or other prefatory matter of the thesis when it it presented for examination. If the professional editor's current or former area of academic specialisation is similar to that of the student, this too should be stated in the prefatory matter, as it may suggest to examiners that the editor's advice to the student has extended beyond guidance on English expression to affect the substance and structure of the thesis.