WWCC & RWVP

Working with Children Check and Registration to Work with Vulnerable People

Students and staff at Monash University may be required to complete background checks before engaging with children or vulnerable individuals. This page outlines the process for obtaining a Working with Children Check (WWCC) in Victoria.

Access Monash Mentors and Mentor Leaders working with students in Tasmania, may also require a Registration to Work with Vulnerable People.

Use this resource to ensure you meet all legal requirements and are prepared to participate safely and responsibly in community and educational programs.

Working with Children Check (WWCC) Process for Victoria
Registration to Work with Vulnerable People process for Tasmania

Students who have been accepted as student leaders in the Peer Mentoring, Peer Assisted Study Sessions (PASS)*, or Access Monash Mentoring programs must hold a valid Volunteer or Employee Working With Children Check.

*PASS Leaders who work in a postgraduate unit do not require a WWCC.

If you are a volunteer (non paid) student leader in the Peer Mentoring program or Access Monash Mentoring program you will need to apply for a Volunteer Working With Children Check.
Information about the WWCC process
- Validity: A valid Victorian WWCC is required to participate in any mentoring and volunteering activities.
- Cost: A Volunteer WWCC is free.
- Processing Time: Applications typically take 3-12 weeks to process due to the extensive background checks. If you don’t hold a WWCC, we recommend that you apply when you submit your Student Leader application.
- Complete while in Victoria: Some parts of this process can only be completed while you are physically in Victoria. We recommend completing all steps before undertaking any travel outside of Victoria.
- Renewal of Expired WWCC: You can renew your WWCC via the Service Victoria Renew your Working with Children Check webpage from 6 months before to 3 months after it expires. If your WWCC is more than 3 months expired, you will need to apply for a new check.
If you are a paid student leader in an undergraduate unit in the Peer Assisted Study Sessions (PASS) program or as a Mentor or Mentor Leader in the Access Monash Mentoring program, you will need to apply for a paid Employee Working With Children Check, which you may seek reimbursement for.
Information about the WWCC process
- Validity: A paid WWCC is required for those who are employed by Monash University and paid for their services in an identified position requiring a WWCC. The WWCC is required for the term of employment or engagement.
- Processing Time: Applications typically take 3-12 weeks to process due to the extensive background checks. If you don’t hold a WWCC, we recommend that you apply when you submit your Student Leader application.
- Complete while in Victoria: Some parts of this process can only be completed while you are physically in Victoria. We recommend completing all steps before undertaking any travel outside of Victoria.
- WWCC Cost: Students who receive payment for being a student leader are required to pay for their Employee WWCC, however, you will be reimbursed by the team that you are working with (PASS or Access Monash Mentoring). Note: Student volunteers who only require a voluntary WWCC won't be reimbursed for choosing a paid Employee WWCC.
- Reimbursement: Follow the instruction provided to you by the PASS or the Access Monash team to claim your reimbursement. For any questions relating to reimbursement only please contact your relevant team via email pass.program@monash.edu or accessmonash@monash.edu.
- Renewal of Expired WWCC: You can renew your WWCC via the Service Victoria Renew your Working with Children Check webpage from 6 months before to 3 months after it expires. If your WWCC is more than 3 months expired, you will need to apply for a new check.

How to apply for a Employee or Volunteer WWCC

Apply and verify your ID online

Visit the Service Victoria website.
Complete the online application form.
Verify your identity using two valid identity documents as outlined on the Applying for a Working with Children Check webpage through Service Victoria.
After completing your online WWCC application, you will receive an email with a barcode and instructions to finalise your applications in-person at a participating Australia Post outlet in Victoria. You must be physically present in Victoria to complete this process. Note: you may need to have your photo taken at Australia post for your Working With Children Check, there is no fee for your photo for either the Volunteer or Employee check. For further details, please refer to the Victorian Government In-Person applications for Working with Children Checks webpage.

Apply online and verify your ID in-person

If you don't have the required documents to complete an online verification, you must verify your identity in-person.

Complete the online application form.
Visit an Australia Post outlet with three original proof of identity documents (e.g. passport, visa, Medicare card, etc.).
Lodge your application at an Australia Post outlet. They will take your photo for you, at no charge to you as it is part of the process. For further details, please refer to the Victorian Government In-Person applications for Working with Children Checks webpage. You will not need to pay a fee for a volunteer check. You must be physically present in Victoria to complete this process.

Address details to use when applying for a WWCC:

Monash University
211B Wellington Road
Mulgrave VIC 3170
Phone: (03) 9902 0400
hr@monash.edu

Occupation Field: (52) 'other institutions providing children's study or training programs'

Essential Information

All student leaders must provide their WWCC number to their relevant Access, Inclusion and Success contact by the deadline specified in the application information or form. Unfortunately you will not be able to commence being a student leader without providing your WWCC number.

FAQ

The documents required for both online and in-person applications are available here. Follow the in-person application steps and ensure you have the necessary documents.
You can complete the process at any Australia Post throughout Victoria, even the outlet in the Clayton Campus Centre.
You can start your application through the online form, and you will receive a QR code that is valid for approximately three weeks. When you return to Melbourne you can take the QR code to an Australia Post Office to complete the final steps.
Monash University is unable to provide any support during the WWCC process beyond providing you with the organisation details for your application. For questions regarding the process or your application please follow the link to Contact Working with Children Check Victoria.
Please keep us updated with any delays in your application. Monash University cannot answer questions about the status of your application.
You will need to contact your relevant team via their role account to discuss further.
Access Monash Mentoring: accessmonash@monash.edu
PASS: pass.program@monash.edu
Peer Mentoring: mentoring@monash.edu
You can update the recorded personal details on your WWCC online by visiting the Update your details webpage on the WWCC website. Please use the details provided above.
If you already have a WWCC, please update your details to include Monash University as one of your organisations. There is provision to add multiple organisations if required. This must be done within 21 days of changing provider.
Employee cards override Volunteer cards, if you already have an Employee card, you do not need to apply for a Volunteer card. You will need to update your details accordingly.
If you have lost your card, go to Replace your Check and order a replacement card by filling in the online form on the WWCC website.
If you’ve received a new WWCC card number or didn’t submit your details during the initial application, please complete this form to update your information in our system.

Registration to Work with Vulnerable People (RWVP)

Access Monash Mentors and Mentor Leaders working with secondary school students who are located in Tasmania will need to apply for a Registration to Work with Vulnerable People, which is similar to Victoria’s Working With Children Check, but is specifically required in the state of Tasmania.

FAQ

Yes, checks to work with children are assessed state by state. If you are mentoring students from Tasmania, you will need to apply for a Registration to Work with Vulnerable People (RWVP) check which is similar to Victoria’s WWCC. You are unable to use your WWCC to mentor a student in Tasmania.
If you require a RWVP, a team member from Access Monash Mentoring will contact you via email to provide further information. To apply for an RWVP to mentor Tasmanian students, please complete the relevant application process on the Department of Justice Apply for RWVP webpage. Please note the different process for volunteers who live in Tasmania and for students who are from interstate or overseas. Please email accessmonash@monash.edu for instructions.
The formal process and information for applying for an RWVP is documented on the Department of Justice Apply for RWVP webpage. Supporting documentation prepared by Access Monash Mentoring to help guide you through the process has also been developed. Please email accessmonash@monash.edu for instructions.
You will need to provide some personal information when applying for your RWVP including proof of identity documents, your contact information, where you have lived for the last 5 years and other information. An outline of what information to prepare can be found on the Department of Justice Apply for RWVP webpage.
You will need to contact the RWVP team through the Department of Justice, Tasmanian Government (an external organisation to Monash University that issues the checks) with any questions about your application. Please keep us updated with any delays in your application via the Access Monash Mentoring role account accessmonash@monash.edu.
Yes, if you require a RWVP as part of your role as a Access Monash Mentor Leader, you may apply to be reimbursed. Please email accessmonash@monash.edu for instructions.
You will need to contact the Access Monash Mentoring team via their role account accessmonash@monash.edu to discuss further.

WWCC & RWVP

Working with Children Check and Registration to Work with Vulnerable People

Information about the WWCC process

Information about the WWCC process

How to apply for a Employee or Volunteer WWCC

FAQ

Registration to Work with Vulnerable People (RWVP)

FAQ

WWCC & RWVP

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Program type: Contact us for more details

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