Monash Editorial Style Guide

The Monash Editorial Style Guide governs writing conventions for the University's website, official socialmedia channels, and print publications.

Many people first experience Monash via thepages they seek out or stumble across on our website. Because we can't control where our users enter our site, all our content must meet the same highstandards. It must be useful, accurate, engaging, genuine and illuminating.

When we write on behalfof the University, we need to infuse what we write with its personality. This style guide explainshow to sound like Monash. It also:

  • ensures we use a consistent voice and style acrossthe University
  • sets     standards in spelling, style and punctuation, including Monash-specific     terms and conventions
  • provides advice about grammar, language and     usage
  • helps     you create an editorial process and team to handle content from creation     to publication
  • offers     guidance around SEO, inclusive language, proof points and other elements     of the writing process.

How to use this guide

If you have a specific question, like how to punctuate dot points, or whether you should write '9' or 'nine', use the A–Z index. (The answers are under 'dot points' and 'numbers'.)

Alternatively, you can use the navigation on the left to browse topics.

Our references

Monash University uses the MacquarieDictionary fifth edition as standard. Internal uses can access the Macquarie online via the library's information kiosk.

We have based our editorialconventions on the Style manual for authors,editors and printers, sixth edition. Sadly, it's not available online,but there are several copies in the various Monash libraries. (Do make sure you have the sixth edition. Our libraries stock earlier  editions,  but they are outdated and can lead you astray.)

What if I can't find the answer to my question?

The Monash Editorial Style Guide iscomprehensive, but not exhaustive. If you can't find the information you need,try the A to Z index. If you think we've missed something we should include, let us know.

If still don't find theanswer to your question, there may be other Monash resources that can help.

Print publications

If you are writing for print,make sure you're familiar with our brand guidelines. If you need extra advice about design, images,or specifications, contact our brand team.

Publishing to the web

If you're building ormaintaining a Monash webpage or website, consult our Web Style Guide. Ithas lots of information about layout, navigation, images and multimedia, and lookingafter your online presence.

Marketing campaigns

If you're running orwant to run a marketing campaign, seek advice from our central marketing team.

Media and events

The media, news andevents team can help you with media releases, news stories, opinion pieces,finding an expert, Monash Memo, and the newsand events website.  The media team should also be the first people  you callfor critical media issues.

Academic writing

This guide does notcover academic or student papers. The MonashLibrary has information on citation,and many other topics for students, researchers and teachers. You can also talk to your faculty.

Monash University Publishing

Monash University Publishingpublishes scholarship across the humanities and socialsciences, and specialises in Asian studies, politics, education,communications, and Australian history, culture and literature. It has its own style – see the website.


Monash staff must take care withcopyright. Copyright for commercial, marketing and promotional activities– in other words, our business activities – is different from educationalcopyright.

The library has a wealth of information about copyright.Please make yourself familiar with these laws, and, if in doubt, emailour copyright adviser. You can also seek advice from the Australian Copyright Council.

Keep in touch

The style guide is a living document forthe Monash community, and we update it in response to questions, comments and,yes, even criticism. Please email