Changes to semester one and two, 2020 View fact sheet
- Effective 25 March, Monash has suspended all on campus education activities and transitioned to online classes. The University will continue to deliver in this way for the remainder of semester one. It is likely that semester two will begin online, if COVID-19 related travel and movement restrictions continue.
- Attendance at lectures face-to-face is no longer permitted - they will only be available via livestream and as recording post lectures. Tutorials, workshops and seminars will continue in online mode. As previously advised, all studios, laboratories and practicals that require in-class activity have been rescheduled until later in the year.
- For courses that include placements, adjustments will be made to the teaching weeks to accommodate this aspect of learning.
- Where units have labs, practicals and/or studio activities, these will be conducted later in the year, commencing in November. All other activities will be delivered across the same number of weeks or same duration as our normal semester one schedule.
- A further change has been made to SWOT VAC, which will now commence on 15 June for a full week (rather than 3 days). This is in recognition of the need to support the health and wellbeing of students.
- Monash will support every student through this period by enabling them to continue their studies and graduate as close to when they had intended as possible.
- Students could previously withdraw from a semester one unit up until 12 June. This withdrawal meant that the unit was not recorded on a student’s transcript. Students will now be able to withdraw from the unit without academic penalty after they receive their results. In semester one 2020, students who fail can choose to withdraw and fail grades will not be recorded on academic transcripts nor count towards the Grade Point Average (GPA) or Weighted Average Mark (WAM).
- We are developing our own platform for remote exam supervision, to be managed by Monash staff.
Semester one key dates
- Friday 27 March - Week two learning activities completed
- Monday 30 March - Week three commences
- Monday 13 April - Mid-semester break commences
- Tuesday 14 April - Census date (previously 31 March)
- Monday 15 June - SWOT VAC commences (back to five full days)
- Monday 22 June - Semester one remote exams commence (until 10 July).
- Monday 3 August - Week one commences (previously Monday 27 July)
- Monday 7 September - Census date (previously 31 August)
- Friday 30 October - Semester two teaching period ends (no change)
- From 30 November 2020 to 22 January 2021 - a new six week intensive study period for semester one laboratories, practical classes and studios - to be held after the semester two final assessment period
- Wednesday 23 December - End of year break
For Winter and Winter Extended semester students:
- Monday 22 June - Winter and Winter Extended semester week one commences (previously 15 June)
- Monday 6 July - Census date (previously 30 June)
- Friday 17 July - Winter semester teaching period ends (previously 10 July)
- Friday 31 July - Winter Extended semester teaching period ends (previously 24 July)
Note: COVID-19 arrangements for students enrolled in MSA teach-out courses, offered in cooperation with Monash University, will be communicated directly by IIE MSA, the campus owner and operator.
All graduation ceremonies for May 2020 have been postponed until further notice.
We now intend to hold replacement events, subject to health and travel advice. We will email you once we’ve scheduled these events, and have confirmed the rules for physical distancing and gatherings.
Despite your ceremony postponement, you’ll still be conferred in May if you’re eligible to graduate. You’ll receive access to official digital copies of your award certificate (testamur), academic record (transcript) and Australian Higher Education Graduation Statement (AHEGS) in mid-May, whether or not you plan to attend a replacement event. And your hardcopy award certificate will become available from mid-June.
Remaining as 'attending' in May round
If you missed the 17 April deadline for updating your graduation application, you’ll remain as ‘attending’ and we’ll list you to attend a replacement event.
Your attendance fee is your contribution to the event cost and won’t be refunded at this time. After receiving replacement event details, you may find that you can’t attend – if so, you can request a refund then.
Hardcopy award certificate
If you’re listed to attend a replacement event, you can arrange to collect your hardcopy award certificate. Or we’ll post it to you at no charge.
If you wish to collect your certificate from Monash Connect, Clayton campus from Monday 10 August through Friday 14 August, request this by Sunday 24 May via the Google form link in our April email.
If you don’t request collection by this deadline, we’ll post your hardcopy award certificate to the address listed in your student record as of Sunday 24 May. So make sure to update your postal address in the Web Enrolment System (WES) now. And you’ll need someone to sign for the package when it arrives there in June.
Change to 'not attending'
If you’re a coursework student, you can no longer defer conferral, but you can still change from attending to not attending a replacement event (graduating in absentia).
We’ve extended the deadline to Friday 22 May for you to request this change via our online contact form, and receive a refund of your attendance fee.
We’ll then email you how to get your hardcopy award certificate. If you’d prefer not to collect your certificate, you must then pay to have it posted, as you’ll have received a fee refund.
If you take this option, you cannot attend a later replacement event or graduation ceremony.
Defer to a later ceremony round – Higher Degree by Research students only
If you’re a Higher Degree by Research student and you’d prefer to attend a ceremony in a later round, please contact the Graduations Unit using our online contact form.
More information and contact details
New applications for admission or scholarship
- Please refer to the how to apply webpage for admission and scholarship application closing dates.
Change of commencement date
- If you have a current offer of admission (with or without a scholarship offer) but you are not able to commence your enrolment by the date stated in your offer letter, please:
- Discuss your proposed new date with your supervisor and/or faculty, ensuring the new date is realistic under current circumstances, and
- Submit an online request to defer/change your commencement date.
New enrolling students
- The Australian Government has imposed restrictions on entry to Australia from 9pm AEDT 20 March 2020. Refer to the Department of Home Affairs website for details.
- Students should contact the University via the Monash Graduate Research Office for advice on how to complete their enrolment.
Induction and orientation
- Induction for new graduate research students can continue if conducted remotely/digitally (e.g. via Zoom).
- Refer to the Monash Doctoral Program - Compulsory Module to complete all online modules.
- If you are on a scholarship administered by Monash, payment will continue as scheduled on a fortnightly basis.
- For currently enrolled students in receipt of a RTP Stipend or MGS Stipend, extensions will be automatically applied to the maximum available provision. For details, refer to Extending your central scholarship or thesis submission date below.
- For students who are on a scholarship funded by an external body, sponsor, faculty or academic unit, standard extension provisions apply. For more information, you should refer to the terms and conditions of your scholarship, or seek advice from the funding body or your academic unit or faculty.
Planning your research over the next six months
- As Monash has suspended all on-campus education activities effective Wednesday 25 March, supervision meetings must be conducted via online means (e.g. Zoom, Skype etc.).
- If you haven’t done so already, you should contact your supervisors and put in place a work plan to manage your enrolment over the next six months.
- Your work plan should include a review of your current situation to determine if you need to make any changes to your research, agreeing on an alternative course of action where your research activities are delayed. For part time options, you can also refer to Converting to part time enrolment and Applying for Leave below.
- If you are not able to contact your supervisors, you can contact your Graduate Research Coordinator or your Head of Academic Unit for advice. (Refer to the section below under Contacting the Monash Graduate Research Office and your faculty).
- PhD and Research Masters Milestone Review Panels (MRPs) should continue where practicable. Zoom conferencing should be used for all milestones, and Monash has a website to support you in utilising Zoom to its full potential.
- Milestones that cannot proceed can be rescheduled, and if necessary, you can apply for an extension to a milestone.
Monash Doctoral Program (MDP)
- Effective Wednesday 25 March until 11 May 2020, Monash has suspended all on campus education activities.
- Professional development: MGRO, faculties and other units (e.g. Library) are modifying existing face-to-face professional development training to online/webinar delivery where practical, and develop new online content. Updates on new content or online versions will be reported in the Graduate Research newsletter. You are encouraged to access the existing large volume (over 300 hours) of online training within myDevelopment.
- Coursework units: delivered as part of the Monash Doctoral Program, refer to the relevant faculty graduate research office.
Extending your scholarship
- During these exceptional circumstances, the extension process will be simplified if you are a doctoral student on a RTP Stipend or MGS Stipend and you were enrolled as of 8 April, 2020:
- You will be automatically granted an extension, bringing the standard duration to the maximum three years and six months equivalent full-time. If you are on a central tuition fee scholarship (e.g., a Monash International Tuition Scholarship) or a faculty or academic unit tuition fee scholarship, your tuition fee scholarship will also be extended to the maximum three years and six months equivalent full-time.
- For students who are on a scholarship funded by an external body or sponsor, or who are on an academic unit or faculty stipend, standard extension provisions apply. For more information, you should refer to the terms and conditions of your scholarship, or seek advice from the funding body or from your academic unit or faculty.
Extending your thesis submission date - Doctoral students
- If you are a doctoral student enrolled via Monash Australia, you will receive an automatic extension to your candidature, taking your thesis submission date to 3.5 years equivalent full time, pro-rated for part-time students. This provision applies to all students enrolled as of 8 April 2020.
- This process is manual, with priority being given to students with a thesis submission date which falls in 2020.
- If you are on track and do not wish to have this automatic extension applied to your candidature at this time, you can notify the Monash Graduate Research Office. However, if your circumstances change, and you require an extension at a later stage, you can apply for an extension to your thesis submission date via the e-form.
- Once your extension to your thesis submission date has been processed – which may take a few weeks - you can access your Research Enrolment Summary for details of your new end dates.
- If you need to apply to extend your thesis submission date beyond 3.5 years equivalent full-time, you may apply for an extension to your thesis submission date. Refer to Section 8 of the Graduate Research Progress Management Procedures. The COVID-19 situation is considered a valid ground for applying for an extension where it has impacted on your ability to undertake your research. In your application, please ensure you provide details on how the COVID-19 situation has impacted your research.
Extending your thesis submission date - Masters by Research students
- If you’re enrolled in an 18 month masters by research and you need to apply for an extension to your thesis submission date, refer to clauses 112 to 116 of the Graduate Research Progress Management Procedures for extension options. If you are enrolled in a 24 month masters by research, refer to clause 117 of the Graduate Research Progress Management Procedures.
- The COVID-19 situation is considered a valid ground for applying for an extension where it has impacted on your ability to undertake your research. In your application, please ensure you provide details on how the COVID-19 situation has impacted your research.
- Please note that if you are enrolled in the Master of Philosophy through IIE MSA, any extension to your thesis submission date must be considered in the context of existing teach-out arrangements and timeframes.
Graduate Research Completion Award (GRCA)
- While the COVID-19 disruption continues, Monash Australia doctoral and masters by research students completing in 2020 may be eligible to apply for a supplementary Graduate Research Completion Award.
- This award has been introduced to support graduate research students in their final year, who have been significantly impacted during COVID-19 and are close to submitting their thesis for examination.
- It provides funding at the RTP/MGS stipend rate of up to 12 weeks equivalent full time (doctoral students) and six weeks equivalent full time (masters by research students).
- Further details on this award, including eligibility, selection criteria and the application process are available here.
Converting to part-time enrolment
- We encourage you to speak to your supervisory team if part-time enrolment might be an option for you.
- If converting to part time, please refer to the attendance provisions outlined in chapter 3.4 of the Handbook for Doctoral Degrees / chapter 3.3 of the Handbook for Research Master’s Degrees.
- If you are on a Monash central scholarship (such as a MGS or RTP Stipend), please refer to section 4.13 of the RTP Scholarship Procedures so that you are aware of the implications of converting to part time. Students on any other scholarship, including scholarships funded by other funding bodies, must first check with the funding body to confirm part time enrolment is permitted.
Applying for Leave
- If you are not able to undertake your studies at this time or you wish to take leave, leave options are outlined in the Doctoral and Research Masters handbooks. (Chapter 4)
- Sick leave entitlements may be used to cover leave for students with family caring responsibilities. A statutory declaration is acceptable evidence to access paid carer’s leave during COVID-19 restrictions.
Study away/travel grants
- Study away
- Please be aware that all domestic and international travel is currently suspended. No applications will be approved at this time.
- All previously approved planned study away up to 30 October 2020 has been cancelled. If you are impacted by this cancellation, you can re-apply at a future date when the current restrictions have been removed.
- Travel grants
- No travel grant applications will be approved until further notice.
- If you have a query relating to travel insurance or other insurance, please contact the University Insurance Office here.
- If you are an international student and you have a query about your Overseas Student Health Cover (OSHC), please contact your OSHC provider directly.
Financial assistance for students
- The Monash Graduation Association’s financial assistance guide provides the details of a number of organisations (including within Monash University) that provide financial relief.
- The Vice-Chancellor has announced a $15 million Student Compassionate and Hardship package for students in financial hardship. Please find the eligibility criteria and how to apply here.
Internships and placements
- Internships managed by APR Intern are continuing at this time. APR Intern is liaising closely with organisations where internships are currently in place or pending.
- Students on internships or placements must follow the directions of the organisation and University at this time.
Joint PhD programs
- Students currently enrolled in joint award programs are required to follow the advice and/or direction of both universities at this time. Please maintain contact with your main Monash supervisor and keep yourself informed of current requirements.
- Where mandatory residency requirements are impacted by current travel bans, students and supervisors should revise their research project requirements and timelines to accommodate potentially delayed or shortened residency at the host partner. Please contact the Monash Graduate Research Office for advice.
- Students enrolled in GRIP programs must follow the directions of the partner organisation and the University at this time. Please maintain regular contact with your supervisory team.
Graduate research examinations
- Graduate research thesis examinations are continuing as normal – online submission is available here. As always, we recommend that supervisors contact potential examiners in the first instance and ascertain their ability to undertake the examination process at this time.
Contacting the Monash Graduate Research Office and your faculty
- The Monash Graduate Research Office (MGRO) has transferred to virtual operations, and is available to assist students with any queries as usual from Monday to Friday during business hours.
- If you have any question relating to the administration of your enrolment, you can contact:
- The Monash Graduate Research Office (MGRO)
- E: email@example.com
- T: +61 3 9905 3009
- Your faculty (refer to the faculty contact lists)
- The Monash Graduate Research Office (MGRO)
- The fee amount and payment due date/s are listed on your individual fees statement.
- Students accepting the University’s personalised study plan, with flexible arrangements, will be issued with a new fee statement. If you have already paid your semester one fees there is nothing further to do. If you have not yet paid, the new statement will include an updated fee due date providing you with more time to pay your fees. If you have requested a fees extension, your fees are payable by the extended date, shown on your statement.
- International students who are unable to attend Monash University to commence semester one due to reasons relating to COVID-19 will be eligible for a full refund, if you discontinued by 14 April. You must apply for a refund and provide supporting documentation as requested. Students are required to apply for a refund within two days of withdrawing.
- If concerned about paying your fees, please contact Monash Connect.
The Malaysian Government has imposed a Movement Control Order effective 18 March-9 June, 2020. In complying with this order, Monash University Malaysia will be closed for this period.
Travel restrictions to Malaysia
- The Ministry of Health has decided to temporarily restrict all visitors from entering Malaysia.
Deferment: new to Monash students
- To organise your deferment, please contact: firstname.lastname@example.org
- If you have any questions about your visa, contact the International Student Pass (ISP) Office at: Mum.Student.Visa@Monash.edu located at Building 2, Level 2.
- If you have any questions or concerns about COVID-19, please contact:
- T: (03) 5515 9796 (9am-5pm weekdays)
- E: mum-C19response@monash.edu
- Monash University's Prato Centre, Italy, will be re-opening from 1 June 2020 for centre staff and public enquiries only*. Teaching activities, conferences, events and meetings remain suspended, consistent with the advice of the Italian Government. The University will continue to review the situation in line with Italian Government advice.
- *Any visitors to the centre are encouraged to make an appointment prior in accordance with the centre’s COVID-19 safety requirements.
- Our campus at Suzhou, in partnership with Southeast University, has been closed until further notice. We will communicate any changes as soon as possible.
- For any intercampus travel refer to smartraveller.
INDIAN INSTITUTE OF TECHNOLOGY BOMBAY
- Our campus in Mumbai, India, in partnership with the Indian Institute of Technology Bombay, has been closed. A review of closure arrangements will take place prior to 17 May, 2020. We will communicate any changes following this.
Placements and school outreach programs
- Your Faculty Placement Office will be in contact if your placement is affected.
- Individual organisations may have different strategies for dealing with COVID-19. Please follow all health and safety protocols provided by your placement provider, and continue to maintain good hygiene in line with health advice from the University.
- For school placements, each school will have their own set of measures in place to deal with COVID-19, framed on the advice of the Victorian Department of Education and Training (where applicable) and Federal and State health authorities, including the Department of Health and Human Services.
- Monash will ensure compliance to these measures when sending our students and staff on placements. For those schools visiting a Monash Campus, schools must be able to provide assurance that no visiting staff or students have returned from a country or region that is at high or moderate risk of COVID-19, or been in close contact with a confirmed case.
- Faculty of Education:
- We understand that recent announcements regarding COVID-19 and the impact on schools may be a cause of concern for you. We're working closely with the Victorian Government, partner placement providers and the Victorian Institute of Teaching (VIT) to navigate our way through this unprecedented and challenging time.
- Effective Tuesday, 24 March, placements for students within the Faculty of Education have been postponed. We ask that students please thank their mentors and negotiate the completion of their remaining placement days once schools reopen.
- Faculty of Medicine, Nursing and Health Sciences:
- Should I be on placement/will my placement continue?
- COVID-19 advice is changing rapidly. Your placement provider will advise whether it is appropriate for you to be on placement, and there may be certain instances where you will be required to leave.
- With the changing developments, we understand you may have concerns about being on clinical placement. Currently, the Department of Health and Human Services are supporting ongoing placements until further notice.
- Where your placement potentially puts you in contact with confirmed COVID-19 patients (such as emergency or infectious disease placements), you can choose to opt-out without penalty.
- Please complete a special consideration form and where possible, we'll try to support you with alternative arrangements.
- If you choose not to attend placement, Monash cannot guarantee the effect this may have on your course progression.
- Either way, if you choose to opt-out of placement, you'll need to advise your site coordinator as soon as possible.
- If you’re feeling unwell and experiencing cold/flu-like symptoms (such as a cough, runny nose, sneezing or sore throat), please excuse yourself from your clinical placement. You’ll need to:
- Contact your placement provider and let them know.
- Rest up at home and follow good hygiene practices.
- Complete the special consideration form online. Once you’re symptom-free, you can return to placement.
- Will my unit/site coordinator be in touch if my placement is affected?
- Yes - the Faculty will be in touch with you if they know of your placement being affected.
- However, advice is changing rapidly. You should follow the instructions of your placement provider. If your placement provider notifies you that your placement is affected, please notify your unit and/or site coordinator.
- What happens if my placement is cancelled?
- Where possible, we will make alternative placement arrangements for you. Your clinical or site coordinator will be in touch with more information about alternative arrangements. You will not be expected to source your own placement.
- You won't be penalised academically. Further information about flexible arrangements will be made available as matters progress.
- I am due to graduate this year. Will I have enough placement and learning?
- Monash recognises that many students may experience disruptions to placements and other learning as a result of COVID-19, and this is true of students in all health and medical faculties across Australia. As such, your course leads are in close contact with accrediting bodies and employers to develop flexible solutions to ensure you are able to get into the workforce.
- Our Faculty leaders are working with government, peak bodies and other institutions to develop solutions. It is our intention, in these unique circumstances, to be as flexible as possible regarding attendance hurdles in the context of COVID-19. Further information regarding will be made available as matters progress.
- Can I opt out of my placement?
- With the changing developments, we understand you may have concerns about being on clinical placement. Currently, the Department of Health and Human Services are supporting ongoing placements until further notice.
- Where your placement potentially puts you in contact with confirmed COVID-19 patients (such as emergency or infectious disease placements), you can choose to opt-out without penalty.
- Please complete a special consideration form and where possible, we'll try to support you with alternative arrangements. If you choose not to attend placement, Monash cannot guarantee the effect this may have on your course progression. Either way, if you choose to opt-out of placement, you'll need to advise your site coordinator as soon as possible.
- Can I work closely with pregnant women?
- Given the increased risk surrounding COVID-19 for women who are pregnant, we recommend caution when undertaking placement where you are working with pregnant women.
- Specifically for our Midwifery students: We advise against completing your Continuity of Care (CoC) at this time. Please contact your unit coordinator if you are currently undertaking a CoC or if you are meant to start. All other formal midwifery clinical placements can continue as scheduled unless you are advised otherwise.
- Should I opt in to work in a health service/be part of the "surge workforce"?
- During this time, your skills may be in demand by our health services. It is your choice to be part of the health service surge workforce. If you choose to opt-in, as a Monash student, we will continue to support you and ensure you remain fully informed.
- Please consider your own circumstances, such as your health and study commitments, before making a decision.
- We’re currently working with our health services and government on these arrangements, as well as making sure you have the resources and support needed to do so safely. If you do choose to opt-in, we will provide guidelines and checklists to support you. Check back here soon for more information.
- Should I be on placement/will my placement continue?
- Students who are currently enrolled in an internship unit as part of your semester one studies, please direct any queries to your faculty internship/work integrated learning coordinator.
- We’ve developed personalised study journeys for students who can’t make it to Australia to commence semester one as planned, so they can complete their course and graduate as first intended.
- Eligible students have been individually contacted to review their personal study plan, which has been developed for them by a faculty course advisor.
- Monash is committed to ensuring students, currently based overseas, are able to start their semester one studies, be up-to-date and be able to progress their studies in 2021.
Technology to support remote learning while you are overseas
- We’ve created an online guide with step-by-step instructions to help students access and login into these platforms and tools remotely.
- The guide includes instructions for lots of important and common tasks, including how to:
- Connect to Monash’s new, secure, VPN option.
- Access Moodle or specialised software for your course.
- Connect to the library and learning resources.
- Watch a video for class.
- Join a video or audio meeting with your lecturer or tutor.
- We’ve made the guide available as a webpage and a PDF document, so students can download it and save it to their device to access whenever and wherever you need to.
- For any technical difficulties during your studies, students contact eSolutions.
Support while you study remotely
- Monash is capable and experienced when it comes to flexible teaching. Students enrolled in these units will have an excellent educational experience, in parallel with those participating in on-campus programs.
- The flexible units will utilise a range of teaching strategies to support students to be active and engaged with their learning.
- Coursework materials are now available on Moodle unit sites.
- Unit guides are now available. Your unit guide provides details of your activities and assessment for your flexibly delivered unit.
- When studying online, your academic may advise you of synchronous learning via zoom. Check Moodle for details of when and how to access.
- Academics and course advisors will be in regular contact with our students as they study.
- If students are having difficulty with their studies, for any reason, they can reach out to us to provide the best advice on what they need to do to succeed in their studies.
- With a significantly reduced campus population, many of our campus buildings are closed or have restricted access. These maps detail which buildings are closed, those that remain open, those that are restricted to staff swipe access, and those with modified operating hours. These maps will be updated should building access requirements change.
- We've published a list of study spaces still available on our Clayton, Caulfield and Peninsula campuses
- Restricted buildings will be accessible only by swiping an authorised Monash ID card. You must contact your delegated access coordinator(s) to request access. Staff will alternatively be granted access for online teaching purposes, if their staff ID number is identified on the official University timetable.
- Closed buildings will not be available for any staff access. Working and studying from these buildings is not permitted.
- If a staff member requires access to a closed building, this will only be permitted to briefly collect an important item (working in these buildings is not permitted, and access will only per be permitted for a few minutes). You can submit a request for access by contacting the access coordinator within the organisational unit via email.
- Staff can view the list of access coordinators here. Please note that this list is being updated frequently, so please check back before making a request. Access will be permitted through an arrangement with security staff.
- Requests for access will be determined on a case-by-case basis, and may be declined.
- Click here for more details on building access.
- With buildings that have moved to a closed status, this impacts the delivery of business-related mail. Usual mail drop off points will be unavailable for staff and our mail contractor, Converga, to access, so we’ve adapted our mail delivery process. Find out more on changes to mail here.
- Students can park free in any blue permit areas until 30 June 2020. More information on parking permit refunds and parking arrangements during this period can be found in transport and parking updates.
- The Federal and State Governments are planning a staged approach for recovery post the COVID-19 health crisis. The Department of Health and Human Services (DHHS) has also updated its Actions for TAFE, colleges and universities. Monash will align with this approach in reactivating our Australian campuses.
From 18 May:
- Researchers, including postdoctoral fellows and higher degree research students who need to access specialist research laboratory spaces to continue their research will be able to progressively return to campus where current physical distancing restrictions are able to be met.
- These students will be communicated with individually by their Faculty, including their options if they are unable to attend campus.
- Caulfield library will reopen between the hours of 9:00am and 5:00pm. Physical distancing will be observed.
From 26 May:
- Final year students, including Honours students (and essential teaching staff required for the delivery of these activities) who need to complete practical laboratories, studios and related practical learning activities as part of their final year assessments will be able to progressively return to campus where current physical distancing restrictions are able to be met.
- These students will be communicated with individually by their Faculty, including their options if they are unable to attend campus.
From 8 June:
- Some first year student groups can progressively attend on-campus orientation-type learning activities to introduce them to their Australian campuses and teaching staff.
- These students will be communicated with individually by their Faculty as it relates to the parameters of their attendance, including their options if they are unable to attend campus.
- Online learning for students, including those who are offshore or interstate, will continue without interruption until the end of the semester and assessments and examinations will continue as planned. Students’ learning will not be disadvantaged if they are unable to attend campus.
- Working from home arrangements will continue for non-essential Monash staff until at least 31 May. This includes research staff that can continue their work from home. When Monash staff are able to return to working from campus, they will return to campus in a staggered approach in line with student needs and government advice including recognising the personal demands associated with schooling from home. Arrangements for a staggered return to campus will be advised in coming weeks.
- We will ensure operations can be managed in line with physical distancing restrictions, and that appropriate cleaning, sanitation and guidelines are in place to ensure your health and safety.
- Any staff or student who is at greater risk of serious illness from COVID-19 will be provided with flexibility that may continue to allow them to work or study from home if they wish.
Campus services and retailers
- Campus services and retailers will be gradually reopened in line with guidance from the Australian and Victorian Government.
- Information about opening hours and provision of other University services and retailers can be found on the websites of those specific services, which are constantly being updated to reflect the changing guidelines.
Winter Semester and Semester two arrangements
- While we are committed to ensuring our campus operations can resume as soon as possible, the dynamic nature of the COVID-19 global health pandemic means that we are planning for staggered and blended arrangements for Winter Semester units, as well as the commencement of Semester Two, and will keep the Monash community informed as we continue to activate in-person education.
- We will continue to progressively increase the number of students on campus in 2020, while simultaneously preparing to continue to provide online learning for student cohorts that cannot attend campus and for part of the education of students who are able to attend campus while meeting physical distancing restrictions.
- We will continue to provide online learning for our students studying interstate or offshore until further notice is received from the Federal and Victorian government in line with stage three reactivation of the country.
Health and safety
- Monash University will continue to ensure we are protecting the health and safety of our staff, students and community by operating consistently with government requirements and health advice.
- It’s important we continue to keep our University community safe, and we all play a role in slowing the spread of COVID-19.
- For staff and students returning to campus, we have implemented a number of initiatives designed to keep them safe. This includes:
- Implementing physical distancing guidelines and signage for all learning, research, work and community spaces on campus. Each space has been reviewed for adherence with physical distancing laws and activities have been adjusted accordingly.
- Increasing cleaning on our Australian campuses, including regular disinfection of high-traffic community spaces (including bathrooms and kitchens), and cleaning learning and research spaces in between each activity.
- Introducing hand sanitisers across our Australian campuses.
- Any staff or students who are presenting with potential symptoms of COVID-19 – including mild symptoms like a scratchy throat or runny nose – should get tested and refrain from coming to the University until their test results are known.
- If you are sick, stay home.
- We encourage staff and students to download the Australian Government’s COVIDSafe app, which helps speed up contacting people exposed to anyone who is a confirmed case of COVID-19.
- Body temperature checking will not be used as a condition of entry to our on-campus buildings. SafeWork Australia advise that temperature testing may be of little benefit. This is because people with COVID-19 may not have an elevated temperature at the time of testing for a number of reasons including being presymptomatic or taking medication that reduces temperature. It is also possible that the person may have a temperature for another reason unrelated to COVID-19. The World Health Organisation advises that temperature checking alone is an ineffective way to stop the spread of COVID-19.
- The single most important thing we can do to minimise the spread of COVID-19 is take personal responsibility for the health and wellbeing of ourselves and others; this means you should not attend our campuses for work or study, if you are feeling unwell, and/or displaying symptoms associated with COVID-19 – even if they are mild.
- If you do attend campus displaying symptoms you may be asked to leave and get tested for COVID-19, and not return to campus until you have your test results, and are no longer feeling unwell/displaying symptoms;
- In addition we have implemented a number of initiatives to support our community to maintain physical distancing and personal hygiene, including:
- Implementing physical distancing signage such as posters and floor markings to ensure people can stay 1.5 metres apart.
- Providing hand sanitisers in all buildings.
- Increased cleaning in all of our buildings.
- All staff and students enrolled in a mandatory health module so they are aware of the symptoms of COVID-19 and how to get tested.
- Strongly encouraging individuals not to attend campus or buildings if they are displaying symptoms of COVID-19.
- Supporting supervisors to ask anyone who is displaying symptoms of COVID-19 to leave and seek medical assistance.
- We’ve made some changes to our assessment and exam processes in response to COVID-19, to support our students while also maintaining academic integrity.
- Semester one final assessment timetables are now available. Students can find their timetable in the exam timetable tile in my.monash or the Web Enrolment System (WES). Please check the date, time and format of your assessments carefully.
- Semester one exams commence on 22 June and run through to 10 July.
- We understand that some of you may not have a suitable environment to sit your exam, or your timezone and scheduled remote exam time may disadvantage you. If you meet this criteria, you may apply for special arrangements for exams by 11.59pm on Friday, 22 May. We’ll be in touch with a decision regarding your application by Friday, 29 May.
- For semester one, your in-semester tests and end-of-semester exams may use an eAssessment platform to conduct remote eExams (using your own device in your own home).
- You can learn more about what to expect and device specifications on our eExams webpage.
- Check the format of your exams in your assessment timetable by checking the reference field next to your unit code. Click on the venue description for more details. Unless you are notified otherwise, all exams are based on Australian Eastern Standard Time (AEST).
- Monash will not conduct invigilated exams unless the faculty or an external accrediting body has determined it is necessary to ensure academic integrity, but will use alternative and comparably rigorous assessments.
- Online invigilated exams will be supervised by Monash staff, not an external provider. If your timetable shows you have a department run exam, it means your faculty or teaching department is coordinating this assessment. Check your unit's Moodle page or contact your Chief Examiner for more information.
Academic Safety Net working group outcomes:
- We recently established an Academic Safety Net working group – made up of students and staff members of the Academic Board – to make recommendations to the Academic Board about grading matters for semester one 2020, and other teaching periods that intersect with or align with semester one.
- Their recommendations were voted on and approved by the Academic Board:
- If students achieve a mark of 40-49, they can choose to complete supplementary assessment in all the units that meet these criteria. The previous cap of two units for supplementary assessments is relaxed.
- Any existing threshold hurdles will be applied at 40, not the current mark of 45, including exams.
- After results are released, students can choose to exclude the results of all passed units studied in semester one from the calculation of their Grade Point Average and Weighted Average Mark. This is based on the principle that the disadvantage experienced by the student is experienced in all units, not just select units. Students who opt to exclude their results will have each unit which they passed recorded as SFR (Satisfied Faculty Requirements) on the transcript.
- COVID-19 arrangements for students enrolled in MSA teach-out courses, offered in cooperation with Monash University, will be communicated directly by IIE MSA, the campus owner and operator.
Proof of completion View fact sheet
- Students requiring the completion of their course or unit to progress to another course or unit will not be impacted, as they will have received their results before the semester one census date. Students can commence in a unit for which they have not successfully completed the prerequisite unit or course due to the deferred exams. If students did not successfully pass the deferred exam, they will need to have withdrawn from any units for which they are no longer eligible by census date, and have enrolled in units for which they are eligible.
- For those students transferring to another institution or conducting further study at another institution, please contact Monash Connect and we will provide a letter of evidence of special circumstances.
- Students can add additional units up to 30 March; this will provide them one week between the release of results and the deadline for joining new units.
- A number of students completing their Monash studies may need to rely on evidence of course completion prior to starting their employment.
- Please call Monash Connect and we will issue a letter of special circumstance for you to provide to your employer, explaining the delay in course completion.
- Academic Progress Committee hearings will continue during this period. All hearings must be conducted via teleconference or video conference to accommodate physical distancing requirements and follow the health advice of the Department of Health.
- For the first academic progress assessment period (mid-year 2020), conditions on enrolment and academic progress committee hearings will only occur in exceptional circumstances. Find out more about academic progress on this website.
Health advice View fact sheet
- All students and staff must follow the health advice of the Department of Health and Human Services and that of the Monash Chief Medical Officer.
- As of 12.01am Monday, 16 March, all people who arrive in Australia are required to self-isolate for 14 days. If you are experiencing symptoms, wear a surgical mask if you have one to help avoid potential spread of any illness, separate yourself from others, and call the Department of Health and Human Services dedicated COVID-19 hotline on 1800 675 398 (24 hours, 7 days a week). If you have severe symptoms, such as shortness of breath, call 000 and request an ambulance, and inform the paramedics where you have recently been.
- Further guidance on home isolation is found here.
- Monash University’s Health Service continues to take direction from the local medical authorities and will follow the established COVID-19 reporting framework.
- Follow basic hygiene rules to prevent further spread:
- Cover your mouth when you cough or sneeze (with a flexed elbow or tissue, not your hand).
- Wash your hands often.
- Avoid touching your face and mouth after touching surfaces.
- Don't spend time with people who are sick.
- Don't go to work or attend campus if you feel sick.
- Staff and students must continue to check the advice as it is likely to be updated regularly as this situation develops.
Staying well as we approach winter
- The University has subsidised the flu vaccine for staff and certain cohorts of students for a number of years.
- This year we have increased the number of flu vaccines we have available.
- The flu vaccine is not a vaccine that provides protection from COVID-19. However, it will assist you to be well in winter.
- It is important to remember that symptoms such as fever, cough, sore throat or tiredness, while consistent with coronavirus, are symptoms that are associated with other illnesses, including the common cold and flu. Unless you have seen a medical professional and have been diagnosed with COVID-19, you should not assume you have the virus, but be vigilant in your hygiene.
- If you are experiencing symptoms such as a fever, breathing difficulties, a cough or sore throat and have recently returned from an affected country, or come into contact with someone with a confirmed diagnosis of COVID-19, separate yourself from others and call the dedicated Victorian Department of Human Health and Services COVID-19 hotline on 1800 675 398. If you have severe symptoms, such as shortness of breath, call 000 immediately and request an ambulance.
- For general information on COVID-19, you can also contact the Department of Health national hotline 24 hours a day, seven days a week on 1800 020 080.
- On campus, University Health Services (UHS) has modified its operations to include fast track clinics to better handle increased number of clients and new processes to ensure your health and wellbeing.
- We have also developed an infographics for staff and students to help you navigate the Department of Health and Human Services and Monash Chief Medical Officer’s recommended health advice.
- If you have been identified as a suspected case and are awaiting test results, you must immediately notify your supervisor and your supervisor will advise Access HR on email@example.com or via phone 9902 0400.
- If you suspect or are concerned you may have come into close contact with a confirmed case of COVID-19, separate yourself from others and call the dedicated Victorian Department of Human Health and Services COVID-19 hotline on 1800 675 398 (24 hours, 7 days a week). Here you will receive detailed information on next steps, including what to do if you need to arrange to be tested for the infection. You must isolate yourself in your home until Public Health authorities inform you it is safe to return to your usual activities.
- If you have been identified by the Victorian Department of Health and Human Services (DHHS) as having had close contact with someone diagnosed with COVID-19, a representative from DHHS will be in contact with you daily while you are at risk of infection to monitor you for symptoms. Refer to this Department of Health information for close contacts of a confirmed case fact sheet for more information.
- ‘Close contact’ is defined as having face-to-face contact for more than 15 minutes with someone who has a confirmed case of COVID-19, or alternatively sharing a closed space with them for more than two hours. Close contact can happen in many ways, but examples include:
- Living in the same household or household-like setting (for example a hostel).
- Direct contact with the body fluids or laboratory specimens of a confirmed case.
- Being in the same room for two hours or more.
- Face-to-face contact for more than 15 minutes in some other setting, such as in a car, in a lift or sitting next to them on public transport.
- If you have been tested for COVID-19, it may take anywhere from a few hours to a couple of days for the test results to be returned to you. You must isolate yourself in your home until your test results are received. If your test result is negative, you will no longer need to remain in isolation and can return to your normal activities.
- You should continue to carefully monitor your health for up to 14 days after your last contact with the confirmed or suspected case. Report any new or returning symptoms to the COVID-19 hotline on 1800 675 398 during this period. You may be required to be tested again.
- Refer to the Department of Health information for people with a suspected case fact sheet for more information.
- If you have tested positive to COVID-19 you must follow the recommendations of your medical professional and the Australian Health Department, including the required self-isolation period.
- If you are a Monash staff member, you must also immediately notify your supervisor, and your supervisor will advise Access HR via email at firstname.lastname@example.org or phone on +61 03 9902 0400.
- If you are a Monash student, we also ask that you notify University Health Services on +61 03 9905 3175. The only details that we will collect will be your gender, age and confirmed result. This information will be kept confidential and secure and used for the purposes of helping us to facilitate appropriate assistance to University students, employees and visitors by considering our processes and resourcing improvements in response to future pandemic / epidemics of infectious diseases affecting our community.
- People who have had close contact, as identified by the Victorian Department of Health and Human Services, including family members and people you live with will need to isolate themselves for 14 days from their last contact with you.
- If you are experiencing severe symptoms, such as shortness of breath:
- Call 000 and request an ambulance.
- Inform the ambulance officers that you have a confirmed case of COVID-19.
- You must be cleared by a Public Health Officer and determined to be no longer infectious before you can leave your home isolation and re-enter the Monash or wider Australian community.
- Refer to the Department of Health information for people with a suspected case fact sheet for more information.
- On 29 March, 2020, the National Cabinet agreed to limit both indoor and outdoor gatherings to two persons only.
- The National Cabinet’s strong guidance to all Australians is to stay home unless for:
- shopping for what you need - food and necessary supplies;
- medical or health care needs, including compassionate requirements;
- exercise in compliance with the public gathering requirements;
- work and study if you can’t work or learn remotely.
- Essential activities include:
- essential workplaces, where you cannot work from home
- health care settings
- food shopping
- schools and universities, where you cannot study from home
- public transport and airports
- These essential gatherings must apply physical distancing and good hygiene practices, including:
- being able to maintain a distance of 1.5 metres between people
- providing hand hygiene products and suitable rubbish bins, with frequent cleaning and waste disposal
- For detailed information on physical distancing in public, households, at work and schools, please visit the Australian Government Department of Health’s website.
Travel advice View fact sheet
- Australian citizens and Australian permanent residents are restricted from travelling overseas from 25 March, 2020.
- Exemptions, which will be managed by the Australian Border Force, will apply to a range of categories for travellers, including for those citizens ordinarily resident overseas where travel:
- Is essential or necessary.
- Is in the nation's national interest.
- And on compassionate and humanitarian grounds.
- This prohibition is aligned with the Government's decision to raise the smartraveller travel advice to level 4 - do not travel overseas.
- International travel restrictions are imposed on all people arriving in Australia. From March 16, all international arrivals to Australia are required to self-isolate at home for 14 days.
- On 19 March, the Federal Government announced the closure of Australia’s borders. All non-citizens and non-residents will be banned from arriving in Australia from 9pm on Friday 20 March.
- All Australian citizens, residents and direct family members will still be able to enter the country from overseas, but will have to self-isolate for 14 days.
- We are assisting students who are Australian citizens to return to Australia. Further information about this will be provided directly to affected students. Students that are non-citizens or non-residents will be provided assistance to the best of our ability if they request it.
- If you are an Australian citizen or permanent resident and need Australian consular assistance, you can find more information on the smartraveller website.
- The Malaysian Government has imposed a Movement Control Order effective 18 -31 March, 2020. In complying with this order, Monash University Malaysia will be closed for this period.
- Effective 25 March, 2020, staff are not permitted to book any university-related travel (domestic and international). This is consistent with advice from the Australian Government's Department of Health and smartraveller.
- This advice has been issued for two key reasons:
- Potential higher risk of contracting COVID-10 overseas.
- Travel becoming more complex and unpredictable. Entry or movement restrictions have been introduced both locally and internationally, and these are changing often and quickly.
- Note: Domestic travel may be permitted in some instances. Individual requests will be managed on a case-by-case basis.
- Monash is continually monitoring advice from the Department of Foreign Affairs and Trade (DFAT) and will not compromise on the safety and wellbeing of staff. We will advise when business travel may recommence.
- If you have any queries related to existing bookings or travel requests, including deferred travel, please contact the Monash Security Office at email@example.com.
There is different University travel insurance coverage dependent on whether you booked before, on or after Friday 6 March 2020 (AEST). The details in relation to these differences can be found below and in this infographic. In all instances, you will need to contact your travel agent, airline and accommodation provider to alter arrangements and seek a refund before submitting a claim.
Bookings made prior to 9am Friday 6 March and travelling within 60 days of this booking (students and staff)
- If you need to cancel or amend your travel for reasons permitted under the insurance policy, there is no change and losses will be reimbursed. This includes for COVID-19-related reasons. Insurance cover includes:
- Loss of deposits, cancellation costs, curtailment and disruption (including COVID-19 related disruptions).
- Medical costs and losses from cancellation, disruption or curtailment in the event of contracting COVID-19.
Bookings made after 9am Friday 6 March until 12pm Tuesday 17 March and travelling within 60 days of this booking (students and staff)
- If you need to change or cancel arrangements for any reason associated with COVID-19 before you travel, other than you have contracted the illness, (for example, an organiser cancels an event due to COVID-19 or flights are cancelled) losses incurred are not covered by the University travel insurance policy. This includes loss of deposits, cancellation costs, disruption costs and curtailment costs.
- If you need to cancel your travel prior to the scheduled travel date due to contracting COVID-19 or being required to be in self-isolation, losses of deposits, cancellation costs, disruption costs and curtailment costs are covered due to illness.
- Should you contract COVID-19 whilst travelling, you will be covered for medical expenses and associated curtailment costs under the University travel insurance policy.
- There are some instances where travel losses may be incurred that are not covered by the University’s travel insurance. The University will review requests via the hardship support process. Ensure you keep receipts and communications with travel suppliers.
Bookings made after 12pm Tuesday 17 March 2020
- If you purchased or made booking arrangements on or after 12 pm 17 March 2020, or embarked on travel commencing 12pm 17 March 2020, you will not be covered for any claim and/or loss arising due to COVID-19. This includes loss of deposits, cancellation costs, disruption and medical and/or evacuation.
Students currently overseas (Australian campuses)
- According to the latest advice from the Australian Government, Australians are restricted from travelling overseas at this time.
- It is recommended that all Australians currently overseas return home as soon as possible.
- The University recommends that Monash students studying overseas return to their home country where practicable.
Students planning overseas study for Winter and Semester 2, 2020 (Australian and Malysian campuses)
- The University has cancelled mobility programs for Winter and Semester 2, 2020 and is not approving new requests for study overseas in 2020 at this time.
- This includes exchange and independent semester abroad programs, global study tours, global work integrated learning and HDR study away programs.
- If you have an active application for exchange, independent semester abroad or another overseas program, Monash Abroad will contact you to provide advice and possible alternative options.
- If you require an overseas study component to course or unit complete, please speak with your faculty as soon as possible about alternatives and options for meeting your course requirements.
Students planning to study overseas in 2021 (Australian and Malaysian Campuses)
- If you have or are planning to apply for Semester 1, 2021 exchange or an independent semester abroad (applications close on 29 May), we don't recommend:
- Making travel/flight bookings which cannot be easily changed
- Making non-refundable payments;
- Quitting your part-time job;
- Cancelling any current leases or other accommodation; nor
- Paying deposits at your host institution. If you are being asked to make holding deposits for accommodation, please liaise with the coordinator at your host institution to discuss alternative options.
2021 short-term programs (study tours, Prato, global summer/winter programs, WIL) are being considered. Updates when they occur, will be available on the Monash Abroad Portal.
Support for students View fact sheet
We've created a dedicated website for students to help support your transition to online learning.
- We’ve launched a $15 million Student Compassionate and Hardship Package to support vulnerable students in financial hardship due to COVID-19.
- We’ve identified the need to provide immediate assistance, so the package is available in two stages.
- On 7 April we released the first stage of funding – an initial emergency payment of up to $500 to support eligible students. This money can be used to cover essential living expenses, including IT equipment, books, or any other unexpected costs.
- From 16 April, there are two additional payments available for eligible students to apply:
- A payment of up to $7000 available to students who are experiencing critical financial hardship, for example, those who have lost their income and can no longer afford accommodation, living expenses, or other necessities to complete their studies.
- A payment of up to $5000 available to students who have incurred reasonable costs in China, Iran or Australia associated with the original inbound bans on travel from these countries.
- To view the eligibility criteria and apply, please visit our Financial assistance site.
- As of 12.01am Monday, 16 March, all people who arrive in Australia are required to self-isolate for 14 days and follow the health advice of the Department of Health. Concerned students can contact the dedicated COVID-19 hotline on 1800 675 398.
- Further guidance on self isolation is found here.
- In response to COVID-19, Monash Residential Services (MRS) has adapted its operations to protect the health and wellbeing of residents by:
- Implementing additional cleaning in all communal bathrooms, toilets and common areas within halls.
- Increasing security in our residences in all halls on the Peninsula and Clayton campuses.
- Extending our Residential Support Team online community engagement programs.
- Offering free flu vaccinations for all residents
- More information about living on campus during COVID-19 can be found here
- MRS will continue to operate for students wishing to remain in their accommodation. Current internet access will continue to be offered and maintained, and students can continue to access the on-campus University Health and Counselling Services.
- The MRS Halls Cafe on Clayton campus will remain open for lunch and dinner, and residents will be able to obtain takeaway meals. The Monash Merchant grocery store on Clayton campus will also remain open seven days per week.
- We acknowledge and understand that during this period of growing uncertainty, some students may wish to return home to family and friends. As at Monday, 23 March 2020, should students wish to cancel their current residential agreement with MRS and move out of their Hall, they can do so without any financial penalty until 10 July. A departure form must be complete by 19 June. The MRS departure form can be found here.
- For residents who choose to depart after 10 July the standard terms of the residential agreement apply.
- Residents who depart will be given priority access to return to on-campus accommodation in 2020 (to an equivalent room/studio) provided they indicate this option when submitting the online departure form.
- Physical distancing of 1.5m must continue to be maintained at all times.
- Following the Victorian’s Government’s easing of COVID-19 restrictions that came into effect at 11.59pm Tuesday 12 May, new arrangements are in place for MRS residents:
- Residents can only have one visitor in their bedroom at any one time. Visitors are not permitted to stay overnight. Residents can have visitors in communal spaces provided 1.5m physical distancing and room capacity restrictions are followed.
- Room capacity limitations are posted on the entry doors to all communal spaces and are based on one person per four square metres.
- The MRS sports field can be used by no more than 10 residents at any one time provided all participants maintain 1.5m physical distancing. Any form of contact sport cannot occur.
- Residents are reminded to notify a member of their RSTO if they are not well, to enable MRS to provide appropriate support.
- Contact Monash Residential Services for any accommodation admissions advice.
- Residents who are in financial hardship may be eligible to apply for the University’s Compassionate and Hardship Package or for rent assistance from the Federal Government.
- Campus coupons:
- We provided all residents living on campus at Clayton and Peninsula (as at 29 April) a free A$100 eftpos prepaid gift card (campus coupon) to spend at participating retailers.
- Please find more information on our campus coupons website
- Monash understands students may be concerned about the impact an increase in online study might have on their student visa.
- The Australian Government has confirmed that Monash can deliver more than one-third of a course via online study to international students during the COVID-19 pandemic, for students both in Australia and overseas.
- We understand from the Chinese Service Center for Scholarly Exchange (CSCSE) that qualifications would be recognised including an online study component if students are currently enrolled at the University and their on-campus study has been disrupted by COVID-19, with them having to continue their study with the university through online means during the disrupted period. Students are advised to maintain records of their communications with the University to provide CSCSE with documentation, which verifies that they have indeed been impacted by the COVID-19 situation.
- Depending on your individual course, assessments will be adapted to suit the mode of study. Please contact Monash Connect if you’d like to discuss any changes to how your course is being delivered.
Implications for your enrolment:
- The Confirmation of Enrolment (CoE) that is issued by Monash is the University’s guarantee to the Department of Home Affairs that a student is enrolled in an approved Monash course, and on receipt of a CoE from Monash the Department issues the student visa. Only the Department of Home Affairs can issue or cancel a student visa.
- Once issued, there are specific visa conditions that must be adhered to. Students must remain enrolled in an approved course, and the CoE issued by Monash provides the evidence of this enrolment.
- Because Monash is now able to deliver more of your course online, the University will manage your enrolment in the following ways:
Monash won’t make any changes to your CoE if:
- You want to study online in your home country and intend to return to Australia;
- You are currently in Australia, but want to return home and study online for a period of time before returning to Australia to complete your degree; or
- You are currently in Australia, and your course has been moved to online study.
Monash will cancel your CoE if:
- You return home to complete your course with no intention to return to Australia. If you change your mind later and wish to return to Australia and your visa has been cancelled, you will need to apply for a new student visa.
Visa application and date changes
- If you’re waiting on a decision on a visa application and have a revised CoE from Monash, you should advise the Department of Home Affairs of the new CoE. This is to ensure your student visa will reflect the adjusted dates on your most recent CoE.
- Student visas cannot be extended, so any student who requires a new student visa due to a valid reason associated with COVID-19 will need a new CoE and an official letter to support their visa application. Monash Connect can provide you with this letter.
Other student visa changes
- The Department of Home Affairs has temporarily increased the number of hours that individuals on a student visa can work, in certain fields of work.
Other visa enquiries
- The Department of Home Affairs is the only agency with the power to issue or cancel a student visa. If you have questions about the status of your visa or your application, you should contact the Department of Home Affairs. Further information is available on their website.
- Caulfield, Matheson and Peninsula libraries are open, while other libraries remain closed until further notice.
- The open libraries operate with restrictions, including:
- Essential staff only onsite, virtual information points and self-serve access to onsite collection.
- Reduced operating hours: 9am-5pm, Monday to Friday only.
- Access restricted to Monash University and Monash College students and staff ONLY who will need to present their Monash ID.
- Enforcement of physical distancing and increased cleaning.
- If you have items on loan from the Library, keep them until 16 July, 2020. This includes short loans. You will not be fined and all existing fines will be suspended.
- Find out more about Library services to support your study and research online.
- Monash University has cancelled a range of non-essential planned events. The list of events cancelled is here.
- If a refund is required for any delayed or cancelled student activity or event, you can submit your request here.
- In line with Government health advice, the Monash Academy of Performing Arts (MAPA) has temporarily suspended all public events in our venues until 31 May 2020. The below venues will be closed until this date, subject to further review:
- Robert Blackwood Hall.
- Alexander Theatre.
- George Jenkins Theatre.
- David Li Sound Gallery.
- The Count’s.
- The Monash University Museum of Art (MUMA) galleries are also now closed until further notice.
- The Chinese Service Center for Scholarly Exchange (CSCSE) released a statement on 3 April, 2020 confirming that online study undertaken due to the impacts of COVID-19 will be recognised. Please see below translation of the statement released by the CSCSE:
- Our Centre understands and supports measures some overseas universities have implemented to help Chinese students finish their studies, such as the extension for enrolment, offering online courses, flexible final assessments and thesis' in response to COVID-19.
- If Chinese students undertake online study for part of their course due to difficulty in returning to campus, or the resultant time remaining offshore not meeting normal course requirements, these won't be factors affecting their degree certification.
- Students are advised to practise proper self-protection, follow the special measures implemented by your university at this particular time, and keep records of relevant university notices and communications.
- In response to concerns from students, our Centre will publish up-to-date information in a timely manner during COVID-19. Please visit our official website. We have also set up a consultation hotline for enquiries regarding overseas qualification certification. Students can call 010-62677800 or email firstname.lastname@example.org.
If you have questions about enrolment or changes to semester one that aren't in the fact sheet, please contact Monash Connect to discuss your personal circumstances. The University’s free student counselling service is also available 24/7 to all Monash students on 1300 788 336.
- National food rescue organisation SecondBite is offering Monash international students frozen meal packages as part of their free food program.
- For a limited period while stocks last, we will receive 720x 1kg frozen meal packages weekly for the Clayton, Caulfield and Peninsula campuses.
- There is a limit of 1x 1kg frozen meal package per student for the entirety of the program.
- MSA, MONSU Caulfield and MONSU Peninsula will distribute the free frozen meal packages at our Clayton, Caulfield and Peninsula campuses each Tuesday. Social distancing measures will be in place.
- If you would like to receive a free frozen meal package, select your preferred date and time for pick up at either the Clayton, Caulfield or Peninsula campus. Further details on the exact pick up location can be found in the above links.
Support for staff View fact sheet
We've created a dedicated website for our academic staff with Q&As to help support your transition to online teaching.
- As of 12.01am Monday, 16 March, all people who arrive in Australia are required to self-isolate for 14 days and follow the health advice of the Department of Health.
- Staff must also self-isolate if they have been in close contact with a confirmed case of coronavirus in the last 14 days (they must isolate themselves for 14 days after the date of last contact with the confirmed case)
- In line with the additional restrictions announced by the Australian Government on physical movements and workplaces, the University has reduced to a very limited list of essential services. These are the only on-campus services which should continue until further notice, within appropriately distanced workspaces.
- Effective from 25 March, 2020, many of our staff are now working from home (WFH). We've created a WFH website – Monash @ Home – which houses information, resources, and tips to support our staff working remotely.
- A new program known as Flex@Monash has launched, which will support people who are currently in roles that are not able to be performed from home. The University is looking at ways these staff can temporarily perform different duties, within their skill level. This will provide support to colleagues in other areas that are experiencing a surge in work activity. We also encourage people at this time, if they cannot perform their role from home, to use their leave entitlements.
- University owned laptops may be taken home, for those who do not have access to a university laptop or suitable personal equipment, ESolutions have additional laptops available for loan. Please contact ESolutions (after first speaking with your supervisor) for a loan laptop.
- Personal equipment such as home laptops or PCs can be used if you have ensured appropriate data privacy and security. Please speak with ESolutions with any queries about setting up home equipment for University use.
- Monitors (as long as they do not exceed 10kg in weight), keyboard and mouse can be taken home.
- Desktop computer CPUs may not be taken home, apart from necessary “bespoke” specialised CPU. It is important to contact ESolutions to have it correctly boxed for take-home and identified.
- Staff who are managing the delivery of essential services and still need to come to campus can park for free in any red or blue permit areas until 30 June 2020. More information on parking permit refunds and parking arrangements during this period can be found in transport and parking updates.
- Essential research conducted in laboratories or workshops will need to continue. This is defined by one of the following four principles:
- Principle 1: the storage and management of existing samples and data research, infrastructure that are temperature and environmentally sensitive;
- Principle 2: management and care of critical living resources, and the equipment and materials they depend upon;
- Principle 3: research addressing the impact of COVID-19 and research in support of the hospital and broader health system;
- Principle 4: long-term experiments or studies that otherwise would be prohibitive to restart.
- Examples of research that aligns with these principles are: cancer and other serious disease clinical trials, including leukemia and lymphoma studies, development of inhaled oxytocin, Centre for Drug Candidate Optimisation (CDCO) and Monash Genome Modification Platform.
- Additionally, any COVID-19 related research and provision of parts or supplies for equipment needed to treat patients with COVID-19; or help them to recover - like the printing of parts for ventilator machines.
- We have a range of leave options available to staff in response to the potential impacts of COVID-19 including if you are required to self-isolate, if you come into close or casual contact with someone who has been diagnosed with COVID-19, or if you need to care for family members affected by COVID-19-related events, such as temporary school closures.
- The COVID-19 Staff Leave Guidelines and Physical Distancing and Alternative Work Arrangements include a range of flexible options for staff who are working from home and have responsibilities for assisting their children with home-schooling, including temporarily reducing work fractions and taking annual or long service leave if required.
- Where you are required to isolate and this is a result of personal travel to a travel restricted country following the Government declaring all countries as level 4 (do not travel), you will not be eligible to receive paid isolation leave under any circumstances.
- The University is committed to its efforts to contain the spread of COVID-19 in the community. Whilst isolation leave is not an entitlement available to casual and sessional staff under the University’s Enterprise Agreement, the University has - for an initial limited period from 11 March 2020 until 30 April 2020 - elected to extend access to isolation leave to casual and sessional staff who have been confirmed as having contracted COVID-19 or have been in close contact with a confirmed case of COVID-19 or have been identified as a suspected case of COVID-19. The maximum total isolation leave that can be accessed is 14 calendar days inclusive of any economic stimulus package provisions provided by State or Federal Governments. Additional information can be found in the casual and sessional COVID-19 leave guidelines.
- For new staff who are due to commence with Monash in 2020 and have (or are in the process of applying for) an Australian Permanent Residence visa, we encourage these individuals to arrange their relocation to Australia after they have been granted their permanent residence visa and at least 14 days prior to their agreed commencement date. This will ensure these staff meet the 14 day self-isolation period in Australia, prior to their commencement date at Monash.
- For new staff who were due to commence with Monash in 2020 and have (or are in the process of applying for) an Australian Temporary Residence visa, these individuals will not be able to travel to Australia whilst the travel bans are in place. These staff will need to defer their relocation to Australia and their commencement date at Monash, until after they have been granted their temporary work visa, the travel bans have been lifted, and they have relocated to Australia.
- Where a new academic staff member is able to do their role remotely, the commencement date can’t be delayed and they can’t relocate to Australia due to the travel bans, this will be considered subject to assessment on visa status, tax implications and any additional costs Monash may incur.
Our fact sheet provides information for staff about international travel, leave provisions, changes to campus operations and health advice. Please discuss your personal circumstances with your supervisor or contact Access HR on (03) 9902 0400. The Employee Assistance Program is available 24/7 to all Monash staff on 1300 360 364.