Pay and tutorial review enquiries

On 23 September 2021, Monash University informed staff and the wider community of the outcome of a voluntary review of sessional tutorial payments at the University between 1 January 2014 and 30 June 2020.

Current staff along with former staff have received payment. For some former staff who were unable to be contacted despite attempts through all available contact channels, in consultation with the Fair Work Ombudsman, the University paid their remediation amounts into the Commonwealth Unclaimed Monies Fund administered by the Fair Work Ombudsman.  Further information concerning that fund and how to claim from it is available here:  https://www.fairwork.gov.au/sites/default/files/migration/723/unclaimed-monies-fact-sheet.pdf

Affected staff are encouraged to review the Q&As, and contact our Access HR team via email at: payreview@monash.edu or phone on 03 9902 0400 if their questions aren't covered or they require further information.

Former or current staff members at Monash University who have concerns or questions related to the accuracy of their pay separate to the tutorial review can review the information on this site or send an email to payreview@monash.edu and a member of the team will review and seek to resolve the concerns raised.

Information listed below

FAQS - section 1

How we are ensuring payment accuracy for sessional staff - section 2

Info about casual academics at Monash - section 3

FAQs to help you understand the pay review processes at Monash University

How we are ensuring payment accuracy for sessional staff

The University is committed to continuous improvement and integration of systems, policies and practices to ensure all staff, including casual teaching associates, are paid accurately.  Prior to the completion of the tutorial review Monash University implemented a series of measures to ensure compliance with streamlined and integrated systems, to mitigate the risk of underpayment occurring again. These measures include:

• Implementing and further educating staff on consistent nomenclature in line with the Activity Typology across the University for educational activities;
• Increased checking of ‘Other Required Academic Activity’ timesheet entries.
• Increased governance and oversight of Handbook entries to ensure that educational activities are properly and consistently described;
• A dedicated casual (HR) webpage has been developed to consolidate information and provide further guidance to staff and supervisors. This webpage has information to help sessional staff correctly enter their timesheets.
• The University has also implemented a new system to manage allocations of sessional Teaching Associates to scheduled activities, which provides the following benefits:
• Scheduled Activity types selected by sessional staff in their timesheet claim can be accurately ‘verified’ within the faculty
• Teaching activities, as outlined in the Handbook and the Timetable, can be aligned with sessional timesheet entries, ensuring that payments are aligned to the Enterprise Agreement.

STREAMLINED TIMESHEETS

The new Streamlined Timesheets system is in operation. This was a complex project and the project team worked with faculties to transition fully to the new system in semester two, 2022.

Any issues or questions that arise from the implementation or transition to the new Streamlined Timesheets system will be managed on a case-by-case or school-by-school basis.

Information for casual /sessional teaching staff

These resources will guide sessional staff and supervisors through the correct current engagement guidelines, processes and payment scales. These web pages are maintained by Human Resources and kept up-to-date.

Information for casual staff which includes information about starting work at Monash.  This includes pay rates, pay dates, job classifications, leave entitlements for casual and sessional staff, development opportunities, and what to do when you’re finishing up your engagement period.

Information for staff supervising casual staff because we are committed to paying all staff in accordance with the Monash University Enterprise Agreement. On this page you will find information to help you understand your responsibilities as a supervisor of casual professional or sessional staff.  This includes information about engaging and onboarding a casual professional or sessional staff member as well as information about timesheet approvals such as the need to check activity types and/or how to request corrections.

Information for business administration staff are often responsible for processing casual staff timesheets and payment. This page includes information on some of the functions departmental administrators may need to know and access when supporting casual and sessional staff in their areas.