Student Sourced Placements- Onshore

How to apply – Student sourced internships (onshore)

Prior to submitting an application, please refer to the relevant FAQ's and information sessions. Please remember you can contact us with questions. Note that the information below is for on-shore student sourced internships. To apply for a student sourced international internship please see here.

Domestic internship funding information for Global Challenges students (SCI3501 only)

SCI3501 – Impact Through Science 3A Global Challenges students are eligible for domestic internship funding of $500.

You need to submit this form after your placement is confirmed with the Industry Experience team.

  1. After submitting this form, it will be forwarded to the Unit Coordinator and/or Course Convenor.
  2. The Unit Coordinator and/or Course Convenor will action the payment request to the Faculty of Science Finance team.
  3. You will be emailed a 'frevvo form' from the expense management team to complete your bank details.
  4. It may take up to a week after submitting your bank details for the payment to occur.

NOTE: you do not automatically receive support because you are undertaking a domestic internship. For example, someone completing an internship locally with no additional transport costs to normal is unlikely to receive support. However, a student completing an internship in a remote area or interstate may well incur some accommodation or transport costs.

Scholarships are available on a competitive and needs basis. One such opportunity is offered by ACEN equity scholarships and NAFEA scholarships. Please speak to the Unit Coordinator of  the SCI3501 unit to determine your likelihood of acceptance into the program and for assistance with applying.

Student sourced placement pack:

All Student Sourced placements require the Student Placement Pack to be signed by the host organisation and the Student Acknowledgement form to be signed by you.

You are responsible for presenting the pack to your host to sign. You can refer any questions from the host regarding this to the Industry Experience placements team.

Please note, placement periods must align with the relevant teaching period dates. Placements should commence week 1 of the relevant semester. Any placement applications that are more than a week out of semester dates, will require Unit Coordinator approval. If you have any concerns, please speak to the relevant Unit Coordinator before submitting your application via Inplace.

As part of the application questions, you will be asked to nominate a unit you would like to discontinue should you be successful in securing a placement. Please nominate the unit(s) you wish to discontinue or revoke credit. This will assist us in processing your enrolment amendment if you are successful in gaining an internship. Please note, you only need to nominate a unit if you don't have remaining space to do the internship unit. It is not possible to nominate units that you have already completed or for which you are enrolled in for your current Semester post census date. For further details refer to the eligibility section of the internship website.

If you are applying for an offshore/international placement please ensure you upload the offshore student sourced pack not the documents noted in this section. The offshore pack details are listed in the international placements section below.

Prepare answers to the proposal questions

As part of the application process, you will be asked to respond to a couple of questions that will be used to assess your application suitability and provide details about your host organisation. Please read through the proposal questions below and the response recommendations thoroughly.

1. Please describe the placement/project opportunity that you have sourced. In this section you should list the name of the opportunity (position title), information about:

  • what project or program you will be working on
  • which department or team you will be in
  • what tasks and duties you will be undertaking

2. Please identify what specific skills you would you like to develop during your placement and why?

  • You will need to provide information on your areas for development and improvement that this placement will provide. (e.g. technical skills, communication skills, teamwork)

3. What personal and professional goals do you hope to achieve as part of your placement?

  • In this section you should be able to provide us with information on how your placement will support your career goals.

4. Please explain how the placement you are proposing is relevant to your degree/major and how it will enhance your learning

  • In this section you will need to describe how the placement will relate to your course or major.

5. What strategies and actions will you need to adopt to ensure you have a positive placement experience? (Please don't exceed 200 words)

  • Consider how you will make the most of the placement experience and your professional conduct.

Ensure you have completed all the preparation work under the “Before you apply” tab

Log into your Monash student portal and submit an online Industry Experience/Placement Application. For assistance with your online application, see the Student Sourced Step-by-Step Guide. 

You will need to answer a few questions that will be used to assess your application suitability and provide details about your host organisation.

Please complete all information requested in the online application form, including the unit you are planning to enrol in.

Please ensure you upload the completed Student Placement pack as detailed in Step 2.

You will not be able to submit your application unless you have uploaded all the required documents.

After your application has been submitted, we will send you an application acknowledgement email. Please note that onshore applications take on average up to 4 weeks to process and offshore applications take on average up to 8 weeks to process

Your eligibility will be assessed and your application will be checked to ensure we have all the information we need. We’ll contact you if we need further information.

We will conduct checks on the placement suitability and your host organisation. If we need any more information we’ll contact you by email.

  1. We’ll get in touch to let you know the final outcome of your application. This may be as late as O-week depending on when you submitted your application and the type of placement you are applying for.
  2. If your application is successful, we’ll send you a confirmation email with a Student Acknowledgement form attached.
  3. To finalise the application process and accept the placement, you will need to sign and return this form via InPlace
  4. Once the signed Student Acknowledgement form is received you will be able to enrol in the unit via WES. Dates where this will be available are also included in your confirmation email.

Moodle: Once you have received confirmation of enrolment you will have access to the unit Moodle site where you will find details regarding the required internship induction and your assessment tasks.

OHS Induction: If your placement is onsite/physical then you’ll need to complete a Student Site OHS Induction Checklist within the first week of your placement. Once the document is signed and completed, you will need to upload it to InPlace. If your placement is virtual/remote you will need to complete a Remote Working Arrangement form. Details of these forms will also be in your confirmation email. These must be uploaded via InPlace.

Induction: In order for you to understand what to expect during your industry placement, you are required to attend an Induction Session, which will cover important information regarding assessment and very useful workplace information.

How to apply – Student sourced internships (international)

Students are able to travel overseas to complete an Industry Experience placement.

An overseas internship experience is professional work experience and adventure rolled into one. Pack your bag with curiosity, open yourself to other cultures, be willing to learn, and build an appetite to tackle new challenges.

Please read the information below to ensure you understand the application process and requirements and please contact us at ie.science@monash.edu if you have any questions.

Application documents

1. Student placement pack – All hosts and students must complete the Student placement pack. When completing the pack, please ensure the host organisation name is completed correctly and is consistent throughout the placement pack. There are 2 different packs depending on the location of your placement.  Please download the appropriate student placement pack below:

Student placement pack (Hong Kong, China, Singapore)

Student placement pack (all other countries)

2. Student acknowledgement form – please download and complete this form.

Guidelines about host suitability are contained on the first page of these packs.

To submit your application log into your Monash student portal and submit an online IE Placement Application. You can then follow the steps for ‘Option B – Student Sourced Placement’ (see section above).

Please ensure you upload the documents listed above. You will not be able to submit your application unless you have uploaded the required documents. Please note, all submitted documents must be in English.

Once your application is received, the Industry Experience placements team will assess your application and advise if the placement is approved.

Please note that offshore applications take on average up to 8 weeks to process. Processing times may be longer if further information is required from you or the host organisation.

You will be required to register with Monash Abroad. This will provide the university with information regarding your placement overseas. Your placement will not be approved and you will not be enrolled in the Industry Experience Internship unit unless you have submitted your Monash Abroad registration.

Application support

If you have any questions about the application process, please visit the FAQ or contact us

International internship funding information for Global Challenges students (SCI3501 only)

SCI3501 – Impact Through Science 3A Global Challenges students are eligible for international internship funding.

  • Students who commenced prior to 2023 are eligible for $4000.
  • Students commencing in 2023 or later will have access to a minimum of $2500AU, with an additional $1000AU Faculty top-up available for travel to some countries. If you are relying on funding for an international placement it is very important that you let the Unit Coordinator know.

The grant is combined funding provided by the Faculty of Science and Monash Abroad. Once your internship application is approved you will receive a confirmation email, and you must apply for the Monash Abroad Travel Scholarship by completing an online form in order to receive the funding.

The Scholarship also includes comprehensive travel insurance coverage – meaning you don’t need to pay for this yourself. For detailed information please see: https://www.monash.edu/study-abroad/overseas/financial/monash-abroad-travel-scholarship

To apply for the additional Faculty of Science funding, you need to submit this form after your placement is confirmed with the Industry Experience team and you have been approved for travel by Monash Abroad.

  1. After submitting this form, it will be forwarded to the Unit Coordinator and/or Course Convenor.
  2. The Unit Coordinator and/or Course Convenor will action the payment request to the Faculty of Science Finance team.
  3. You will be emailed a 'frevvo form' from the expense management team to complete your bank details.
  4. It may take up to a week after submitting your bank details for the payment to occur.