The University has implemented a new travel approval system for staff who need to undertake business-related travel. More information is available on the Monash Travel Page.
From the Sunday 1 January 2023 all travel must be in accordance with the following:
Insurance coverage for COVID events (need to confirm on policy prior to booking, as the below may change)
Circumstance | Covered by insurance? | Notes |
Traveller becomes sick with COVID-19 during journey (vaccinated or unvaccinated) | Yes | Covered for medical, isolation costs and cancellations. Travellers should note that access to medical care in some locations may be difficult where health systems are under pressure. |
Traveller becomes sick with COVID-19 prior to travel (vaccinated or unvaccinated) | Yes | Covered for cancellation costs |
Any other related outbreak disruption to travel plans | No | |
As most COVID outbreaks or ‘fear’ of outbreaks will not enable reimbursement of travel related expenses (flights and accommodation) it is recommended that travel bookings (flights / accommodation) are made no more than three months in advance, and flexible fares are recommended. | ||
Staff must obtain approval to travel by submitting their request via the new travel approval system.
The system will workflow a staff member’s request to their Travel Approver in the first instance. If the travel is deemed high-risk (DFAT level 3 or 4) it will automatically workflow to the Director, Global Security and Crisis Response, for review and consideration. All international travel will continue to require approval by the Dean or Portfolio Head.
Once staff receive approval to undertake travel they may proceed to book associated travel. Further information is available on the Monash Travel Page