Academic records (transcripts)

An academic record (or transcript) is a formal record of your academic history at the University. You’ll get a free transcript, in digital format, when you graduate.


If you studied more than one course, you can request a hard copy transcript for a specific course only. We’ll include a statement that the document is not a complete record of all your studies at Monash.

There are two types of academic record – unofficial and official. To get copies, log into the Web Enrolment System (WES). If you’re encumbered, you won’t have access to hard copies of your transcript in the Web Enrolment System (WES).

Things to consider before ordering a transcript

If making changes to your results, wait until you receive an email confirming the changes have gone through, (so they’re reflected on your transcript). You can also check in WES to see whether your results have been updated.

You can order a digital or hard copy transcript. Digital copies are faster to receive and cheaper than hard copies.

If you’ve finished your studies and want a complete transcript, make sure you’ve been course completed by your faculty before ordering. Find out how to check this in the Official record section below.


Unofficial record

At anytime, you can access a record of your past results and view an unofficial record in WES.

Past students

If you studied before 1997, you may not have access to your unofficial record in WES. If you receive an error when trying to order a transcript, contact Monash Connect.


Official record

You’ll receive an official academic record (transcript) in digital format when you graduate. You can also order and pay for an official transcript at any time during your studies.

For the current price, see miscellaneous fees.

Ordering a transcript after completing your course

After completing your course, your faculty needs to mark you as course completed before your transcript will show a complete record of your marks and grades.

You can check your course completion status in Chat 365 – it only takes a moment, but you’ll need to log in with your Monash student account first.

Course completion check

For more information, see course completion.

Digital format

If you’re currently enrolled at Monash University, you can buy an official academic record in digital format. You’ll also be able to provide potential employers (and other people) with a link so they can view a verified copy of the transcript online.

How to order your digital transcript

  1. Log into the Web Enrolment System (WES).
  2. Order and pay for your transcript.
    Within one working-day, your receive your transcript in My eQuals.
  3. Access your transcript in My Equals (you’ll receive an email with instructions).

You’ll need to link your My eQuals account to Monash University, otherwise you won't be able to access your academic record.

Link your My eQuals account to Monash University

Once you've registered in My eQuals, you’ll be given the option to sign in with your education provider, which allows you to link your account to Monash.

Alternatively, you can do this after you’ve set up your account:

  1. Log into My eQuals.
  2. At the top of the screen, select your name to see the drop-down menu.
  3. Click Profile settings.
  4. Under Education provider accounts, link to Monash University:
    1. Go to the Link Account function.
    2. Select Monash University as the institution.
    3. Log into your Monash University account (this will link your account).

If you’ve ordered documents in WES, you should now be able to see them in My eQuals.

Update My eQuals after graduating

It’s a good idea to update your My eQuals profile so you can access your documents when your Monash account expires. You can connect your My eQuals account to a personal email or social media account in the Profile settings.

When you graduate, you’ll receive your official academic record in digital format. A few weeks after your graduation, we’ll send you an email telling you how to access your transcript.

For more information, see how to view your graduation documents.

As a past Monash University student, you can buy your official academic record (transcript) in digital format.

Before ordering a transcript, you’ll need to check your details are up to date in the Web Enrolment System (WES).

  1. Log into WES.
  2. Select Address update > Postal address to check your postal address, and update it if needed.
  3. Provide your personal email address.

Your digital transcript will be issued to My eQuals using your personal email address. Just make sure your My eQuals account uses the same email address (otherwise you won’t be able to see your transcript).

Order your academic record

The steps you need to follow differ depending on whether you want a transcript for a specific degree or all your degrees.

Transcript containing all degrees

Use these steps if you want your transcript to include all your degrees (or you have one degree).

  1. Log into WES.
  2. Order a digital academic record (transcript).
  3. Tick the checkbox to agree to the terms and conditions.
  4. Click Submit Request.
    You’ll see a request summary and be asked whether you want to make another request.
  5. To complete the transaction, click No, Finish Transaction.
  6. Enter your credit or debit card details and click Pay Now.

Transcript for a specific degree

Use these steps if you want a transcript for a specific degree.

  1. Log into WES.
  2. Click Purchase a student letter.
  3. If you’ve studied multiple courses at Monash University, select the University course you want displayed on your academic record.
  4. Click Back to Student Letters menu.
  5. Click Request official academic record – digital.
  6. Tick the checkbox to agree to the terms and conditions.
  7. Click Submit Request.
    You’ll see a request summary and be asked whether you want to make another request.
  8. To complete the transaction, click No, Finish Transaction.
  9. Enter your credit or debit card details and click Pay Now.

Within one working-day, your record will become available in My eQuals. You'll receive an email with instructions on how to set up your My eQuals account and collect your digital transcript.

Verify your email address in My eQuals

Before viewing your documents, you’ll need to make sure your personal email address is verified in My Equals:

  1. Log into My eQuals.
  2. At the top right of the screen, select your name to see a drop-down menu.
  3. Click Profile settings.
  4. Under Email accounts, check that your personal email address is either verified or primary.

Hard copy format

You can order and pay for a hard copy academic record in WES, which will be sent by mail. After paying, you can check the progress of your order online.

Hard copies normally take five to ten days to deliver (or three to five weeks if you’re overseas).

Past students

You can order a hard copy online using the WES (login) for past students. If you attended or completed your course before 1997, allow three to four weeks for delivery.

About your academic record

Got a question? Monash Connect can help