InPlace (placement management system)
If you're required to complete a placement as part of your Monash studies, you may need to use InPlace. This system helps you to manage your placements and related documents. Your faculty will let you know if you need to access InPlace.
How to get access
You can access the system using your Monash account.
When to access InPlace
You should access InPlace:
- at the beginning of the placement process if your faculty asks you to provide some information in the system. For example: Transport mode, as this will help them determine the location of your placement
- when you receive an email from the Placements Office advising you your placement has been organised. You can then log in and check your placement details.
Use InPlace to check your placement details arranged by your faculty. They will advise you when your placement has been organised.
To check your placement details:
- Log into InPlace.
- Near the top of the screen, locate the tab, Confirmed.
- On the Confirmed tab, you'll see your agency (employer) name, supervisor, placement dates, duration and status.
- Click the Agency (employer) link for information on your placement.
If you have any questions about your placement, contact your Faculty Placements Office directly. You can't contact them through InPlace.
If you find that some of your details are incorrect in the InPlace system, you can update them in WES (Web Enrolment System).
You can update your:
- contact details
- address
- enrolment information
- placement address.
Once you've made the changes in WES, InPlace will update within 24 hours.
Ensure you contact your Faculty Placements Office to advise them of any changes.
Once you're in InPlace:
- Click the My Details (person) icon in the blue bar at the top of the screen.
- In the Details tab, scroll towards the bottom of the page.
- Go to the headings relevant to your course.
- Click on each field under the relevant headings to fill in the information.
Some fields require you to upload documents. For example: Police Checks, Working With Children Checks, Statement of Immunisation Compliance etc.
When you click on those fields, complete any necessary information and then:
- Click Choose File/Browse
- Select your file
- Click Upload > Save.
If a document you need to upload has multiple pages, scan all the pages into the one document. For example: If you have a two-sided form, you'll need to scan both sides into a single pdf and then upload it to InPlace.
Faculty-specific document requirements
Education
For a detailed description of how to do this, please refer to the InPlace WWCC Upload Quick Reference Card (pdf, 0.19 mb).
Medicine, Nursing & Health Sciences
- Nursing and Midwifery: If you have Hep A & Hep B results in the same document, you need to upload the same document twice in InPlace. That is, in the Hep A section and then in the Hep B section.
- Occupational Therapy: Refer to each unit's Moodle page to download an InPlace Quick Reference Guide.
- Social Work: Refer to each unit's Moodle page to download an InPlace Quick Reference Guide.
Contact for enquiries
Give your faculty placement co-ordinator a call if you have any questions about how to use the online placement system. Alternatively, you can submit an enquiry through MoVA.