Supporting documents for special consideration
Make sure you provide the correct supporting documents as evidence of your exceptional or extreme circumstances when you apply for special consideration (for an extension, a deferred scheduled final assessment or a rescheduled deferred assessment).
Check below to find out which documents you need and the acceptable format. All non-English documents must be professionally translated into English by a NAATI-accredited translator. We cannot accept photographs or medical images.
Impact statement
You’ll need to make a detailed impact statement on your application form in addition to providing supporting documents. This statement should explain how circumstances beyond your control have affected your studies and your ability to complete your assessment on or before the set date. It must also say when you’ve been affected and for how long.
If you give false information
You must give us information that’s true, accurate and complete, without intending to mislead or gain advantage. If you make a false statement or provide a falsified supporting document, we won't approve your application and we'll refer the matter to Student Conduct and Complaints for an investigation into academic misconduct.
Do not, under any circumstances, submit fraudulent documentation
You’re responsible for making sure that the documents you supply to us are genuine, accurate and complete. Penalties for submitting a forged, altered or falsified document can include exclusion from the University, a fine of up to AUD $1,000 and a permanent record in Monash systems.
To find out more about your responsibilities (and what you should do if you don’t have the required supporting documents), see our Documentation integrity page.
Extension or deferred assessment documents
If you’re applying for an extension or a deferred scheduled final assessment, you’ll need to provide one or more of the documents below as evidence of your exceptional circumstances.
Medical condition
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This may include:
- serious chronic or episodic conditions (such as migraines, allergies with sudden flare ups, endometriosis, severe asthma, adenomyosis, or polycystic ovary syndrome (PCOS) and related complications)
- acute illness or serious injuries (including influenza or COVID-19, accidents causing physical injuries, dental issues requiring surgery or resulting in significant pain, or severe gastritis)
- scheduled medical procedures
- any medical condition requiring hospitalisation
- recent discharge from hospital.
You need to provide a medical certificate. But if you couldn’t get this certificate when you were affected by your condition, you can instead:
- request a letter of support for the affected period, from a medical practitioner or mental health professional, or
- provide a practitioner certificate to support that your study has been affected, or
- provide a certificate of attendance, along with a statutory declaration - only if you're unable to get a medical certificate.
If you’ve been hospitalised as an inpatient, you can provide evidence of a hospital discharge (e.g. letter).
We can’t accept a statutory declaration alone, in support of a medical condition. Nor can we accept a laboratory test result, COVID-19 test, hospital identification wristband, vaccination card, photograph or medical image (e.g. X-ray, CT and MRI).
If you’re registered with Disability Support Services (DSS), you’ll only need to provide supporting documents if you’re applying for:
- an extension and you're not approved for flexible deadlines
- an extension of more than 10 calendar days from the original due date of the assessment
- a scheduled assessment (e.g. mid-semester and in-class test)
- a deferred assessment
- a rescheduled deferred assessment.
If you’re granted an extension that is longer than 10 calendar days, it’ll start from the original due date of your assessment and align with the additional days mentioned in your medical documents.
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A medical certificate must state that you were unfit to complete your assessment on or before the date you were meant to complete it, and for how long.
Your doctor can provide the certificate at the consultation. The certificate must be on the medical centre/practitioner's letterhead, signed, stamped and dated.
In Australia, some pharmacists may also provide a medical certificate if the illness falls within the scope of the pharmacist's assessment ability.
If you became unwell during your scheduled final assessment (exam), you must have reported this to the nurse or other medical professional at the assessments venue (or online equivalent). If you don’t do this, we won’t consider your application for a deferred assessment. Only in exceptional circumstances can you defer your assessment if you’ve seen and/or attempted to answer assessment questions.
You may be able to make an appointment for a medical certificate at the University Health Services.
Acceptable medical documentation
Students enrolled at Australian campuses Students enrolled at international campuses Your medical documentation must:
- be from an AHPRA-registered health practitioner or a social worker accredited with the AASW
- be provided by a health practitioner whose expertise relates to your diagnosis and treatment
- include your provider details: name, practice address, contact details, and AHPRA registration number or social worker registration number.
Your medical documentation must:
- be from a health practitioner fully registered with the relevant body for that practitioner's expertise in the country in which you are enrolled
- be provided by a health practitioner whose expertise relates to your diagnosis and treatment
- include the health practitioner’s contact details
- be in English or include a complete English translation by an accredited translator, such as NAATI.
Acceptable documentation must be from an in-person consultation (or video/phone consultation if attending in-person was impractical) for the following special consideration applications:
- Extensions longer than ten days.
- Mid-semester or in-class tests, presentations, and practical assessments.
- Deferred exams and rescheduled deferred exams.
Medical documentation from online medical providers, without a video/phone consultation, is normally not accepted. It may be considered when all of the following apply:
- Your application is for a special consideration extension up to ten days.
- Exceptional circumstances prevent you from attending an in-person or video/phone consultation with a standard medical provider.
You’ll be asked to outline the exceptional circumstances that prevented you from having a video/phone consultation to obtain your documentation for your special consideration application.
Unacceptable certificate
Unacceptable statements on a medical certificate and the reasons why Unacceptable statement Why it's unacceptable This is to certify that <student name> attended this medical centre today. She states that she has been ill and was unable to attend her assessment (exam) today. It doesn’t express the medical opinion of the doctor that the student was ill. It merely reports what the student said. This is to certify that <student name> attended this medical centre today due to a medical condition. It only certifies attendance. It doesn’t certify an illness preventing the student from doing their assessment. This is to certify that <student name> is unfit for study from 12–16 January 2024 and should be excused from his assessment (exam) on 21 January. It doesn’t certify that the student is unfit to sit the assessment on 21 January. A short interruption to study is not a valid circumstance for deferral of the assessment. This is to certify that <student name> is unfit for their usual occupation on 10 January 2024 due to a medical condition.
He has been unwell since 8th Jan.This is unacceptable for an application to defer an assessment on 8 January. The doctor or pharmacist hasn’t certified that the student is unfit for the assessment date. They’ve only reported something the student has said. This is to certify that <student name> attended this centre on 10/01/2024 because of a medical condition.
I conclude by way of the patient’s statement that he was unable to attend a university exam on 8 January 2024.This is unacceptable for an application to defer an assessment on 8 January. The doctor hasn’t certified that the illness was consistent with the student being unfit for the assessment on 8 January. They’ve only reported something the student has said. -
You can get a medical letter of support if you couldn’t get a medical certificate when you were unwell.
The letter must state that you were unwell on or before the date you were meant to complete your assessment, and for how long. The doctor writing this letter must have knowledge of your medical history and/or condition. Additionally, they must explain how they concluded that your condition has prevented you from completing your assessment when they had no consultation with you at that time.
The letter must be on the medical surgery/doctor’s letterhead, signed and dated.
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You can provide a certificate from an AHPRA-registered health practitioner (e.g. physiotherapist or rehabilitation specialist) registered with a relevant professional body. The certificate must state that you were unfit to complete your assessment on or before the date you were meant to complete it, and for how long.
The practitioner provides the certificate right after a consultation. The certificate must be signed and dated. (If the certificate has been backdated, your practitioner must explain why, and give the reason they believe you were unfit at that time.)
The certificate must be on the medical centre/practitioner’s letterhead.
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A hospital discharge form should state how long you were hospitalised and on what dates.
Mental health condition
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This includes mental health conditions, such as severe anxiety and depression.
You need to provide a supporting document, such as a medical certificate or a practitioner certificate. But if you couldn't get this certificate when you were affected by your condition, you can instead:
- request a letter of support for the affected period from a medical practitioner or mental health professional, or
- provide a certificate of attendance, along with a statutory declaration – only if you're unable to get a medical certificate.
If you’ve been hospitalised, or recently discharged, as an inpatient, you can provide evidence of a hospital discharge (e.g. letter).
We can’t accept a statutory declaration alone in support of a mental health condition. Nor can we accept a hospital identification wristband or COVID-19 test.
If you’re registered with Disability Support Services (DSS), you'll only need to provide supporting documents if you're applying for:
- an extension and you're not approved for flexible deadlines
- an extension of more than 10 calendar days from the original due date of the assessment
- a scheduled assessment (e.g. mid-semester and in-class test)
- a deferred assessment
- a rescheduled deferred assessment.
If you’re granted an extension that is longer than 10 calendar days, it’ll start from the original due date of your assessment and align with the additional days mentioned in your medical documents.
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A medical certificate must state that you were unfit to complete your assessment on or before the date you were meant to complete it, and for how long.
Your psychiatrist or other medical doctor can provide the medical certificate right after a consultation (including video/phone consultation if attending in-person was impractical). The certificate must be on the medical centre/practitioner’s letterhead, signed, stamped and dated. (If the certificate has been backdated, your psychiatrist or other medical doctor must explain why, and give the reason they believe you were unfit at that time.)
In Australia, some pharmacists may also provide a medical certificate.
If you became unwell during your scheduled final assessment (exam), you must have reported this to the nurse or other medical professional at the assessments venue (or online equivalent). If you don’t do this, we won’t consider your application for a deferred assessment. Only in exceptional circumstances can you defer your assessment if you’ve seen and/or attempted to answer assessment questions.
You may be able to make an appointment for a medical certificate at the University Health Services.
Acceptable medical documentation
Students enrolled at Australian campuses Students enrolled at international campuses Your medical documentation must:
- be from an AHPRA-registered health practitioner or a social worker accredited with the AASW
- be provided by a health practitioner whose expertise relates to your diagnosis and treatment
- include your provider details: name, practice address, contact details, and AHPRA registration number or social worker registration number.
Your medical documentation must:
- be from a health practitioner fully registered with the relevant body for that practitioner's expertise in the country in which you are enrolled
- be provided by a health practitioner whose expertise relates to your diagnosis and treatment
- include the health practitioner’s contact details
- be in English or include a complete English translation by an accredited translator, such as NAATI.
Acceptable documentation must be from an in-person consultation (or video/phone consultation if attending in-person was impractical) for the following special consideration applications:
- Extensions longer than ten days.
- Mid-semester or in-class tests, presentations, and practical assessments.
- Deferred exams and rescheduled deferred exams.
Medical documentation from online medical providers, without a video/phone consultation, is normally not accepted. It may be considered when all of the following apply:
- Your application is for a special consideration extension up to ten days.
- Exceptional circumstances prevent you from attending an in-person or video/phone consultation with a standard medical provider.
You’ll be asked to outline the exceptional circumstances that prevented you from having a video/phone consultation to obtain your documentation for your special consideration application.
Unacceptable certificate
Unacceptable statements on a medical certificate and the reasons why Unacceptable statement Why it’s unacceptable This is to certify that <student name> attended this consulting suite today. She states that she has been unwell and was unable to attend her assessment (exam) today.
It doesn’t express the medical opinion of the psychiatrist or other medical doctor that the student was unwell. It merely reports what the student said.
This is to certify that <student name> attended this consulting suite today due to a mental health condition.
It only certifies attendance. It doesn’t certify a mental health condition preventing the student from doing their assessment.
This is to certify that <student name> is unfit for study from 12–16 January 2024 and should be excused from his assessment (exam) on 21 January.
It doesn’t certify that the student is unfit to sit the assessment on 21 January. A short interruption to study is not a valid circumstance for deferral of the assessment.
This is to certify that <student name> is unfit for their usual occupation on 10 January 2024 due to a mental health condition.
He has been unwell since 8th Jan.
This is unacceptable for an application to defer an assessment on 8 January. The psychiatrist, other medical doctor or pharmacist hasn’t certified that the student is unfit for the assessment date. They’ve only reported something the student has said.
This is to certify that <student name> attended this consulting suite on 10/01/2024 because of a mental health condition.
I conclude by way of the patient’s statement that he was unable to attend a university assessment (exam) on 8 January 2024.
This is unacceptable for an application to defer an assessment on 8 January. The psychiatrist or other medical doctor hasn’t certified that the student is unfit for the assessment on 8 January. They’ve only reported something the student has said.
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You can get a medical letter of support if you couldn’t get a medical certificate when you were unwell.
The letter must state that you were unwell on or before the date you were meant to complete your assessment, and for how long. The psychiatrist or other medical doctor writing this letter must have knowledge of your mental health history and/or condition. Additionally, they must explain how they concluded that your condition has prevented you from completing your assessment when they had no consultation with you at that time.
The letter must be on the psychiatrist’s/other medical doctor’s letterhead, signed and dated.
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You can provide a certificate from a practitioner (e.g. psychologist or counsellor) registered with a relevant professional body. The certificate must state that you were unfit to complete your assessment on or before the date you were meant to complete it, and for how long.
The practitioner provides the certificate right after a consultation. The certificate must be signed and dated. (If the certificate has been backdated, your practitioner must explain why, and give the reason they believe you were unfit at that time.)
The certificate must be on the medical centre/practitioner’s letterhead.
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A hospital discharge form should state how long you were hospitalised and on what dates.
Carer responsibilities
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This refers to when you can’t complete your assessment because you’re dealing with the illness of a family member (including your child) or other person you care for.
If you’re a carer registered with Disability Support Services (DSS), you'll only need to provide supporting documents if you're applying for:
- an extension and you’re not approved for flexible deadlines
- an extension of more than 10 calendar days from the original due date of the assessment
- a scheduled assessment (e.g. mid-semester and in-class test)
- a deferred assessment
- a rescheduled deferred assessment.
If you’re granted an extension that is longer than 10 calendar days, it’ll start from the original due date of your assessment and align with the additional days mentioned in your medical documents.
If you’re a carer not registered with DSS, you need to provide a medical certificate. But if you couldn’t get this certificate when the person you care for was unwell, you can instead request a medical letter of support. Or you may provide a practitioner certificate.
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A medical certificate must state that the person you care for was unwell on or before the date you were meant to complete your assessment, and how long they required your care. The certificate must name you as the carer.
The doctor provides the certificate right after a consultation (including video/phone consultation if attending in-person was impractical). The certificate must be on the medical centre/practitioner’s letterhead, signed, stamped and dated. (If the certificate has been backdated, the doctor must explain why, and give the reason they believe the person you care for was unwell at that time.)
In Australia, some pharmacists may also provide a medical certificate.
Acceptable medical documentation
Students enrolled at Australian campuses Students enrolled at international campuses Your medical documentation must:
- be from an AHPRA-registered health practitioner or a social worker accredited with the AASW
- be provided by a health practitioner whose expertise relates to your diagnosis and treatment
- include your provider details: name, practice address, contact details, and AHPRA registration number or social worker registration number.
Your medical documentation must:
- be from a health practitioner fully registered with the relevant body for that practitioner's expertise in the country in which you are enrolled
- be provided by a health practitioner whose expertise relates to your diagnosis and treatment
- include the health practitioner’s contact details
- be in English or include a complete English translation by an accredited translator, such as NAATI.
Acceptable documentation must be from an in-person consultation (or video/phone consultation if attending in-person was impractical) for the following special consideration applications:
- Extensions longer than ten days.
- Mid-semester or in-class tests, presentations, and practical assessments.
- Deferred exams and rescheduled deferred exams.
Medical documentation from online medical providers, without a video/phone consultation, is normally not accepted. It may be considered when all of the following apply:
- Your application is for a special consideration extension up to ten days.
- Exceptional circumstances prevent you from attending an in-person or video/phone consultation with a standard medical provider.
You’ll be asked to outline the exceptional circumstances that prevented you from having a video/phone consultation to obtain your documentation for your special consideration application.
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You should get a medical letter of support only if you couldn’t get a medical certificate when the person you care for was unwell.
The letter must state that the person you care for was unwell on or before the date you were meant to complete your assessment, and how long they required your care. The doctor writing this letter must have knowledge of their medical history and/or condition. Additionally, they must explain how they concluded that the condition affected this person when they had no consultation with them at that time.
The letter must be printed on the medical centre/doctor’s letterhead and name you as the carer. It must be signed and dated.
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You can provide a certificate from a practitioner (e.g. social worker or physiotherapist) registered with a relevant professional body. The certificate must state that the person you care for was unwell on or before the date you were meant to complete your assessment, and for how long. The certificate must name you as the carer.
The practitioner provides the certificate right after a consultation. The certificate must be signed and dated. (If the certificate has been backdated, the doctor must explain why, and give the reason they believe the person you care for was unwell at that time.)
The certificate must be printed on the medical centre/practitioner’s letterhead.
Loss or bereavement
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This refers to the death of a close family member or person with whom you had a significant relationship. Due to their death, you’re now experiencing great loss or bereavement.
You need to provide a document such as a death notice or certificate. If this isn’t available, you can provide a practitioner certificate or a statutory declaration (or equivalent). In the case of extreme and ongoing grief, your doctor or counsellor can also provide a medical letter of support.
Your impact statement (on your application form) will need to show the significance of the relationship between you and the deceased person (e.g. evidence of kinship or family connection), and how long you’ve been affected by their death. If we need more details, we may require you to provide a statutory declaration (or equivalent) in addition to one of the other documents.
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A death notice or certificate must state the full name of the deceased and their date of death.
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A practitioner certificate may supplement your other supporting documents. In this certificate, a practitioner (e.g. medical practitioner, psychologist, counsellor, social worker or lawyer) registered with a relevant professional body must state that circumstances beyond your control have prevented you from completing your assessment on or before the set date. They don’t need to give details about your loss or bereavement, but they must say when you’ve been affected by it and for how long. They must also explain the significance of your relationship to the deceased person.
The certificate must be on the practitioner’s letterhead, signed and dated.
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A medical letter of support from a doctor (or other appropriate health professional) describes your emotional state and how it has affected your studies and your ability to complete your assessment on or before the set date. It must also say when you’ve been affected by it and for how long.
The letter must be on the medical surgery/health professional’s letterhead, signed and dated.
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A statutory declaration is a written statement that you (the declarant) sign and declare to be true and correct in the presence of an authorised witness. In the statutory declaration, you should declare and explain your specific circumstances and how they have affected your studies and your ability to complete your assessment on or before its set date. You must state when you’ve been affected and for how long, and explain the significance of your relationship to the deceased person.
A statutory declaration (or equivalent) must be signed and declared to be true and correct in the presence of an authorised witness. By signing it, you agree that the information in it is true. You can be charged with a criminal offence if the information is false.
To find out more about statutory declaration, including step-by-step instructions for obtaining a statutory declaration and details about who is authorised to witness it, visit the Victoria State Government web page.
Family (relationship breakdown)
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This includes severe disruption to your domestic arrangements.
Make sure you provide the supporting document that best fits your circumstances. Supporting documents should be on official letterhead, signed and dated.
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The doctor provides the certificate right after a consultation (including video/phone consultation if attending in-person was impractical). The certificate must be on the medical centre/practitioner’s letterhead, signed, stamped and dated. (If the certificate has been backdated, the doctor must explain why.)
In Australia, some pharmacists may also provide a medical certificate.
Acceptable medical documentation
Students enrolled at Australian campuses Students enrolled at international campuses Your medical documentation must:
- be from an AHPRA-registered health practitioner or a social worker accredited with the AASW
- be provided by a health practitioner whose expertise relates to your diagnosis and treatment
- include your provider details: name, practice address, contact details, and AHPRA registration number or social worker registration number.
Your medical documentation must:
- be from a health practitioner fully registered with the relevant body for that practitioner's expertise in the country in which you are enrolled
- be provided by a health practitioner whose expertise relates to your diagnosis and treatment
- include the health practitioner’s contact details
- be in English or include a complete English translation by an accredited translator, such as NAATI.
Acceptable documentation must be from an in-person consultation (or video/phone consultation if attending in-person was impractical) for the following special consideration applications:
- Extensions longer than ten days.
- Mid-semester or in-class tests, presentations, and practical assessments.
- Deferred exams and rescheduled deferred exams.
Medical documentation from online medical providers, without a video/phone consultation, is normally not accepted. It may be considered when all of the following apply:
- Your application is for a special consideration extension up to ten days.
- Exceptional circumstances prevent you from attending an in-person or video/phone consultation with a standard medical provider.
You’ll be asked to outline the exceptional circumstances that prevented you from having a video/phone consultation to obtain your documentation for your special consideration application.
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A medical letter of support from a doctor (or other appropriate health professional) describing how your studies and your ability to complete your assessment on or before the set date have been affected. It must also say when you’ve been affected and for how long.
The letter must be on the medical surgery/health professional’s letterhead, signed and dated.
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The police will determine the content of this report. If it doesn’t give enough detail to indicate how your circumstances have prevented you from completing your assessment on or before the set date, you’ll need to provide this information in an impact statement (on your application form).
You can also provide a statutory declaration (or equivalent) explaining in more detail the impact of of your circumstances of family violence on your studies.
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In this certificate or letter, a practitioner (e.g. social worker or lawyer) registered with a relevant professional body must state that circumstances beyond your control have prevented you from completing your assessment on or before the set date. They don’t need to give details about your relationship breakdown, but they must say when you’ve been affected by this and for how long.
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The court will determine the content of the letter or document. If it doesn’t give enough detail to indicate how your circumstances have prevented you from completing your assessment on or before the set date, you’ll need to provide this information in an impact statement (on your application form).
In some cases, you’ll need to also provide a statutory declaration (or equivalent) explaining in more detail the impact of your circumstances of family violence or a relationship breakdown on your studies.
If you need help getting court documents, contact the court registrar in your jurisdiction.
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In this letter, a district nurse or maternal and child health nurse must state that circumstances beyond your control (e.g. postnatal depression) have prevented you from completing your assessment on or before the set date. They don’t need to give details about your family situation, but they must say when you’ve been affected by this and for how long.
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In this letter, a family violence support service must state that circumstances beyond your control have prevented you from completing your assessment on or before the set date. They don’t need to give details about the family violence, but they must say when you’ve been affected by this and for how long.
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A statutory declaration is a written statement that you (the declarant) sign and declare to be true and correct in the presence of an authorised witness. In the statutory declaration, you should declare and explain your specific circumstances and how they have affected your studies and your ability to complete your assessment on or before its set date. You must also state when you’ve been affected, and for how long.
A statutory declaration (or equivalent) must be signed and declared to be true and correct in the presence of an authorised witness. By signing it, you agree that the information in it is true. You can be charged with a criminal offence if the information is false.
To find out more about statutory declaration, including step-by-step instructions for obtaining a statutory declaration and details about who is authorised to witness it, visit the Victoria State Government web page.
Gender-based violence
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This includes family violence, sexual harm and other forms of gender-based violence.
We understand that you may not be in a position to provide evidence or documentation if you’ve been affected by gender-based violence. If this is the case, the Monash Safer Community Unit can assist you with your application (they can even provide you a letter).
Make sure you provide the supporting document that best fits your circumstances. Supporting documents should be on official letterhead, signed and dated.
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The doctor provides the certificate right after a consultation (including video/phone consultation if attending in-person was impractical). The certificate must be on the medical centre/practitioner’s letterhead, signed, stamped and dated. (If the certificate has been backdated, the doctor must explain why.)
In Australia, some pharmacists may also provide a medical certificate.
Acceptable medical documentation
Students enrolled at Australian campuses Students enrolled at international campuses Your medical documentation must:
- be from an AHPRA-registered health practitioner or a social worker accredited with the AASW
- be provided by a health practitioner whose expertise relates to your diagnosis and treatment
- include your provider details: name, practice address, contact details, and AHPRA registration number or social worker registration number.
Your medical documentation must:
- be from a health practitioner fully registered with the relevant body for that practitioner's expertise in the country in which you are enrolled
- be provided by a health practitioner whose expertise relates to your diagnosis and treatment
- include the health practitioner’s contact details
- be in English or include a complete English translation by an accredited translator, such as NAATI.
Acceptable documentation must be from an in-person consultation (or video/phone consultation if attending in-person was impractical) for the following special consideration applications:
- Extensions longer than ten days.
- Mid-semester or in-class tests, presentations, and practical assessments.
- Deferred exams and rescheduled deferred exams.
Medical documentation from online medical providers, without a video/phone consultation, is normally not accepted. It may be considered when all of the following apply:
- Your application is for a special consideration extension up to ten days.
- Exceptional circumstances prevent you from attending an in-person or video/phone consultation with a standard medical provider.
You’ll be asked to outline the exceptional circumstances that prevented you from having a video/phone consultation to obtain your documentation for your special consideration application.
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A medical letter of support from a doctor (or other appropriate health professional) describing how your studies and your ability to complete your assessment on or before the set date have been affected. It must also say when you’ve been affected and for how long.
The letter must be on the medical surgery/health professional’s letterhead, signed and dated.
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The letter from the Safer Community Unit must confirm that circumstances beyond your control occurred, the timeframe of the circumstances and the impact on your assessment due dates.
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The police will determine the content of this report. If it doesn’t give enough detail to indicate how your circumstances have prevented you from completing your assessment on or before the set date, you’ll need to provide this information in an impact statement (on your application form).
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The court will determine the content of this letter or document. If it doesn’t give enough detail to indicate how your circumstances have prevented you from completing your assessment on or before the set date, you’ll need to provide this information in an impact statement (on your application form).
If you need help getting court documents, contact the court registrar in your jurisdiction.
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In this certificate, a practitioner (e.g. social worker, counsellor or lawyer) registered with a relevant professional body must state that circumstances beyond your control have prevented you from completing your assessment on or before the set date. They don’t need to give details about your circumstances, but they must say when you’ve been affected by this and for how long.
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A letter of support from a current or former employer which verifies your circumstances and the impact on your ability to complete your assessment as scheduled.
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A statutory declaration is a written statement that you (the declarant) sign and declare to be true and correct in the presence of an authorised witness. In the statutory declaration, you should declare and explain your specific circumstances and how they have affected your studies and your ability to complete your assessment on or before its set date. You must also state when you’ve been affected, and for how long.
A statutory declaration (or equivalent) must be signed and declared to be true and correct in the presence of an authorised witness. By signing it, you agree that the information in it is true. You can be charged with a criminal offence if the information is false.
To find out more about statutory declarations, including step-by-step instructions for obtaining a statutory declaration and details about who is authorised to witness it, visit the Victoria State Government web page.
Hardship, trauma, victim of crime or concerns about safety
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This includes, but is not limited to, if:
- you’ve been the victim of a crime
- you’re traumatised by a crime that occurred in the past
- you have concerns about your safety that are affecting your ability to complete an assessment
- you’ve had sudden loss of income or employment
- someone in your family (or someone you care for) has developed a serious illness.
If you’re a victim of crime or have concerns about your safety, you need to provide one of these supporting documents. (We can’t accept a Notice of Victim email.)
Supporting documents should be on official letterhead, signed and dated.
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The police will determine the content of this report. (This is the preferred supporting document if you’ve been a victim of crime.) If it doesn’t give enough detail to indicate how your circumstances have prevented you from completing your assessment on or before the set date, you’ll need to provide this information in an impact statement (on your application form).
In some cases, you may need to provide a statutory declaration (or equivalent) explaining in more detail the impact of the crime on your studies.
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In this certificate, a practitioner (e.g. social worker, counsellor or lawyer) registered with a relevant professional body must state that circumstances beyond your control have prevented you from completing your assessment on or before the set date. They don’t need to give details about your trauma, but they must say when you’ve been affected by this and for how long.
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In a letter, the Safer Community Unit (SCU) addresses a crime that has occurred. SCU can provide this letter if you’re a victim of a violent crime. They must state that circumstances beyond your control prevented you from completing your assessment on or before the set date. They don’t need to give details about the crime, but they must say when you’ve been affected by this and for how long.
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The court will determine the content of this letter or document, but it must include the date or dates on which the crime took place. If it doesn’t give enough detail to indicate how your circumstances have prevented you from completing your assessment on or before the set date, you’ll need to provide this information in an impact statement (on your application form).
In some cases, you’ll need to also provide a statutory declaration (or equivalent) explaining in more detail the impact of the crime on your studies.
If you need help getting court documents, contact the court registrar in your jurisdiction.
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A statutory declaration is a written statement that you (the declarant) sign and declare to be true and correct in the presence of an authorised witness. In the statutory declaration, you should declare and explain your specific circumstances and how they have affected your studies and your ability to complete your assessment on or before its set date. You must also state when you’ve been affected, and for how long.
A statutory declaration (or equivalent) must be signed and declared to be true and correct in the presence of an authorised witness. By signing it, you agree that the information in it is true. You can be charged with a criminal offence if the information is false.
To find out more about statutory declaration, including step-by-step instructions for obtaining a statutory declaration and details about who is authorised to witness it, visit the Victoria State Government web page.
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A letter of support from a community leader or organisation to verify the circumstances and impact on the ability of the student to complete the assessment as scheduled. The letter should outline the reasons student is concerned about their safety on campus and the impact of the circumstances on the student’s ability to complete their assessment.
Financial/employment issues
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If you’ve suffered a sudden loss of income or employment, you need to provide one of these supporting documents.
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In this certificate, a practitioner (e.g. financial adviser, lawyer or social worker) registered with a relevant professional body must state that circumstances beyond your control have prevented you from completing your assessment on or before the set date. They don’t need to give details about your financial issues, but they must say when you’ve been affected by this and for how long.
The certificate should be on the practitioner’s letterhead, signed and dated.
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In a letter, your employer or former employer must provide enough detail to show how circumstances beyond your control have prevented you from completing your assessment on or before the set date.
The letter should include employer contact details and ideally be on their letterhead. It should also be signed and dated.
Military, jury or emergency services obligations
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This includes obligations to defence services, Juries Commissioner’s Office and emergency services such as the Country Fire Authority. It can also include other civic obligations required by law in other countries.
You need to provide a letter from the appropriate authority (e.g. Army Reserve, Juries Commissioner’s Office or Country Fire Authority).
This letter must state the dates and nature of your obligation and how this has affected your ability to complete your assessment on or before its set date. It should be on official letterhead, signed and dated.
Athlete, artist, performer or representative
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This includes athletes, artists and performers registered with the Elite Student Performer Scheme (ESPS). It also includes students representing the University in key events and programs, such as debating, who are not registered with the ESPS.
If you’re registered with the ESPS, there’s no need to provide a supporting document. We have access to a record of your registration and event details.
If you’re not registered with the ESPS, you need to provide a letter from the faculty or other area of the University.
This letter must state that you’re participating in a required event and include the dates and nature of your obligation. It should be on official letterhead, signed and dated.
Religious or cultural obligations
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We recognise that religious and cultural observance is an important part of many students’ lives. In line with the University’s commitment to promoting an inclusive community, we want you to feel supported to honour your faith and cultural tradition while studying at Monash. This includes religious observance and ceremonial duties. If your religious or cultural obligation conflicts with your academic commitments, we’re here to support you.
Scheduled assessments
You may apply for special consideration where the date and time of a scheduled assessment conflicts with a significant religious or cultural obligation (e.g. timed in-class tests, mid‑semester tests, practical/lab assessments, or presentations). We understand that these assessment dates are normally fixed, and we want to ensure that you’re not disadvantaged because of your faith.
You need to provide a personal letter of support from a recognised cultural or faith leader.
You can use a statutory declaration (or equivalent) and provide information about the impact of your circumstances on your studies.
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In a personal letter of support, a recognised cultural or faith leader briefly describes their relationship with you and explains how a religious or cultural obligation will prevent you from completing your assessment task.
The letter should be on official letterhead, signed and dated.
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A statutory declaration is a written statement that you (the declarant) sign and declare to be true and correct in the presence of an authorised witness. In the statutory declaration, you should declare and explain your specific circumstances and how they have affected your studies and your ability to complete your assessment on or before its set date. You must also state when you’ve been affected, and for how long.
A statutory declaration (or equivalent) must be signed and declared to be true and correct in the presence of an authorised witness. By signing it, you agree that the information in it is true. You can be charged with a criminal offence if the information is false.
To find out more about statutory declaration, including step-by-step instructions for obtaining a statutory declaration and details about who is authorised to witness it, visit the Victoria State Government web page.
Unscheduled assessments
Unscheduled assessments (such as assignments, quizzes, take-home assessments over a long duration of time, or asynchronous online tasks) can generally be completed anytime before the due date once they open, giving you flexibility to plan ahead. If the due date of one of these falls on a day of significant religious or cultural observance, we recommend you complete and submit your assessment before the due date so you can focus fully on the observance when the day arrives. Extensions for an unscheduled assessment due date may only be considered when exceptional circumstances, supported by evidence, have prevented you from completing your work by the due date as planned.
Technical disruption
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If a technical problem prevented you from completing your scheduled final assessment, you need to have reported it to Exam Support. If you experienced technical issues during an in-semester test, you need to have contacted your faculty support person.
The circumstances must be beyond your control and include a:
- major or continuous disruption to power and/or internet service provision
- major technical problem with computer hardware (e.g. screen or fan malfunction).
Additionally, you need to provide a record confirming the problem (e.g. a call log to the Service Desk), along with screenshots. If you don’t have this documentation, you can instead send us a statutory declaration (or equivalent).
In the event of a major known University technical disruption, we’ll let you know what to do.
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This record must show that you contacted Exam Support or the Service Desk during your scheduled assessment to report a technical problem.
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Screenshots of your technical problem must include timestamps confirming that it took place during your assessment. For example, you might provide a time-stamped screenshot of an error message, a window not loading or an internet speed test. Or you might provide dated communication from an electricity provider about the outage or other problem you experienced.
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A statutory declaration is a written statement that you (the declarant) sign and declare to be true and correct in the presence of an authorised witness. In the statutory declaration, you should declare and explain your specific circumstances and how they have affected your studies and your ability to complete your assessment on or before its set date. You must also state when you’ve been affected, and for how long.
A statutory declaration (or equivalent) must be signed and declared to be true and correct in the presence of an authorised witness. By signing it, you agree that the information in it is true. You can be charged with a criminal offence if the information is false.
To find out more about statutory declaration, including step-by-step instructions for obtaining a statutory declaration and details about who is authorised to witness it, visit the Victoria State Government web page.
Disruption caused by international conflict
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We understand that global conflicts, wars, and international disputes may impact members of our community in different ways. If these events are affecting your wellbeing or your ability to study, we’re here to support you.
You may be eligible for an extension or special consideration if a conflict has directly disrupted your studies. This may include direct impacts on you or your family’s safety and your wellness, accessibility to learning resources or your capacity to engage with your academic responsibilities. Your safety and wellbeing are our top priority. Our focus is to understand how these events personally affect you rather than your physical location or residency.
You’ll be asked to complete a brief impact statement as part of your application. This will help us understand your circumstances and how they have affected your ability to complete assessments. Your statement should explain:
- The nature of the conflict: Briefly describe the situation and how it relates to you personally.
- The impact on your studies: How these circumstances prevented you from completing your assessment on time.
- The timeline: The specific dates you were affected and how long you expect the disruption to last.
We understand that obtaining official documentation during a crisis can be challenging. If you have supporting documentation, please provide this with your application. Otherwise, we’ll assess your application based on the details in your impact statement.
You can provide the following supporting documentation to support your application (if available).
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This includes documentation from government bodies (such as the Department of Foreign Affairs), embassies, or recognised international aid organisations regarding the conflict's impact on your location or family.
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If the conflict has caused forced relocation or travel disruptions, you can provide independent records such as cancelled flight itineraries, evacuation notices, or border crossing documentation.
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If the conflict has affected your wellbeing or your ability to study, a certificate or letter from a doctor or counsellor can help certify that you are currently unfit for study.
The doctor provides the certificate right after a consultation. The certificate must be on the medical centre/practitioner’s letterhead, signed, stamped and dated. (If the certificate has been backdated, the doctor must explain why.)
In Australia, some pharmacists may also provide a medical certificate.
Acceptable medical documentation
Students enrolled at Australian campuses Students enrolled at international campuses Your medical documentation must:
- be from an AHPRA-registered health practitioner or a social worker accredited with the AASW
- be provided by a health practitioner whose expertise relates to your diagnosis and treatment
- include your provider details: name, practice address, contact details, and AHPRA registration number or social worker registration number.
Your medical documentation must:
- be from a health practitioner fully registered with the relevant body for that practitioner's expertise in the country in which you are enrolled
- be provided by a health practitioner whose expertise relates to your diagnosis and treatment
- include the health practitioner’s contact details
- be in English or include a complete English translation by an accredited translator, such as NAATI.
Acceptable documentation must be from an in-person consultation (or video/phone consultation if attending in-person was impractical) for the following special consideration applications:
- Extensions longer than ten days.
- Mid-semester or in-class tests, presentations, and practical assessments.
- Deferred exams and rescheduled deferred exams.
Medical documentation from online medical providers, without a video/phone consultation, is normally not accepted. It may be considered when all of the following apply:
- Your application is for a special consideration extension up to ten days.
- Exceptional circumstances prevent you from attending an in-person or video/phone consultation with a standard medical provider.
You’ll be asked to outline the exceptional circumstances that prevented you from having a video/phone consultation to obtain your documentation for your special consideration application.
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You can get a medical letter of support if you couldn’t get a medical certificate when you were unwell.
The letter must state that you were unwell on or before the date you were meant to complete your assessment, and for how long. The doctor writing this letter must have knowledge of your medical history and/or condition. Additionally, they must explain how they concluded that your condition has prevented you from completing your assessment when they had no consultation with you at that time.
The letter must be on the medical surgery/doctor’s letterhead, signed and dated.
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You can provide a certificate from a practitioner (e.g. psychologist or counsellor) registered with a relevant professional body. The certificate must state that you were unfit to complete your assessment on or before the date you were meant to complete it, and for how long.
The practitioner provides the certificate right after a consultation. The certificate must be signed and dated. (If the certificate has been backdated, your practitioner must explain why, and give the reason they believe you were unfit at that time.)
The certificate must be on the medical centre/practitioner’s letterhead.
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You may provide a letter of support from a recognised leader who can verify your relationship to the situation and explain how it prevents you from completing your academic work.
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A statutory declaration is a written statement that you (the declarant) sign and declare to be true and correct in the presence of an authorised witness. In the statutory declaration, you should declare and explain your specific circumstances and how they have affected your studies and your ability to complete your assessment on or before its set date. You must also state when you’ve been affected, and for how long.
A statutory declaration (or equivalent) must be signed and declared to be true and correct in the presence of an authorised witness. By signing it, you agree that the information in it is true. You can be charged with a criminal offence if the information is false.
To find out more about statutory declarations, including step-by-step instructions for obtaining a statutory declaration and details about who is authorised to witness it, visit the Victoria State Government web page.
Other exceptional circumstances
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If you’ve experienced exceptional circumstances not covered elsewhere, a natural disaster, or a serious accident, you need to provide sufficient evidence explaining them and how they’ve affected your studies and your ability to complete your assessment on or before its set date. The evidence must also state the duration of this impact. And it needs to include some form of independent, verifiable documentation. We may contact you to provide additional information.
Take a look at the following resources to see if the information is relevant to your circumstances:
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A statutory declaration is a written statement that you (the declarant) sign and declare to be true and correct in the presence of an authorised witness. In the statutory declaration, you should declare and explain your specific circumstances and how they have affected your studies and your ability to complete your assessment on or before its set date. You must also state when you’ve been affected, and for how long.
A statutory declaration (or equivalent) must be signed and declared to be true and correct in the presence of an authorised witness. By signing it, you agree that the information in it is true. You can be charged with a criminal offence if the information is false.
To find out more about statutory declaration, including step-by-step instructions for obtaining a statutory declaration and details about who is authorised to witness it, visit the Victoria State Government web page.
Rescheduled deferred assessment documents
If you’ve been approved for a deferred scheduled final assessment, but now need to reschedule it due to new extreme circumstances, you’ll need to provide one or more of the supporting documents below as evidence.
If your application relates to the same circumstances for which you were given approval for a deferral, you’ll need to instead provide updated supporting documents showing that your circumstances are ongoing and unresolved.
Serious and debilitating medical condition
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This includes serious and debilitating medical conditions such as neurodegenerative disorders, cardiovascular disease, organ dysfunction and certain types of cancer.
You need to provide a medical letter of support from a doctor (or other appropriate health professional) explaining how your condition has affected your studies and your ability to complete your assessment on its set date. The letter must also state the duration of this impact. The person writing this letter must have knowledge of your medical history and condition.
The letter must be on the medical surgery/health professional’s letterhead, signed and dated.
You may wish to supplement the medical letter of support with a record of hospital admission.
We can’t accept a statutory declaration in support of a medical condition. Nor can we accept a laboratory test result, hospital identification wristband, vaccination card, photograph or medical image (e.g. X-ray, CT and MRI).
If you’re registered with Disability Support Services (DSS), and couldn’t sit your deferred assessment due to circumstances not directly related to your DSS condition, you’ll still need to provide the supporting documents noted above.
Severe mental health condition
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This includes severe mental health conditions such as bipolar disorder, major depressive disorder, schizophrenia and post-traumatic stress disorder (PTSD).
You need to provide a medical letter of support from a doctor (or other appropriate health professional) explaining how your condition has affected your studies and your ability to complete your assessment on its set date. The letter must also state the duration of this impact. The person writing this letter must have knowledge of your medical history and condition.
The letter must be on the medical surgery/health professional’s letterhead, signed and dated.
You may wish to supplement the medical letter of support with a record of hospital admission.
We can’t accept a statutory declaration in support of a severe mental health condition. Nor can we accept a hospital identification wristband.
If you’re registered with Disability Support Services (DSS) and couldn’t sit your deferred assessment due to circumstances not directly related to your DSS condition, you'll still need to provide the supporting documentation noted above.
Loss or bereavement
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This refers only to the death of a close family member or person with whom you had a significant relationship. Due to their death, you’re now experiencing extreme loss or bereavement. For example, your grief is so great that you find it difficult to carry out normal routines.
You need to provide a document such as a death notice or certificate. You may wish to supplement this with a practitioner certificate or a statutory declaration (or equivalent). In the case of extreme and ongoing grief, your doctor or counsellor can provide a medical letter of support.
Your impact statement (on your application form) will need to show the significance of the relationship between you and the deceased person (e.g. evidence of kinship or family connection), and how long you’ve been affected by their death. If we need more details, we may require you to provide a statutory declaration (or equivalent) in addition to one of the other documents.
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A death notice or certificate must state the full name of the deceased and their date of death.
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A practitioner certificate may supplement your other supporting documents. In this certificate, a practitioner (e.g. medical practitioner, psychologist, counsellor, social worker or lawyer) registered with a relevant professional body must state how the death has affected your studies and your ability to complete your assessments on its set date. It must also state the duration of this impact and explain the significance of your relationship to the deceased person.
The certificate must be on the practitioner’s letterhead, signed and dated.
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A medical letter of support from a doctor (or other appropriate health professional) describes your emotional state and how it has affected your studies and your ability to complete your assessment on its set date. It must also state the duration of this impact.
The letter must be on the medical surgery/health professional’s letterhead, signed and dated.
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A statutory declaration is a written statement that you (the declarant) sign and declare to be true and correct in the presence of an authorised witness. In the statutory declaration, you should declare and explain your specific circumstances and how they have affected your studies and your ability to complete your assessment on or before its set date. You must also state when you’ve been affected, and for how long.
A statutory declaration (or equivalent) must be signed and declared to be true and correct in the presence of an authorised witness. By signing it, you agree that the information in it is true. You can be charged with a criminal offence if the information is false.
To find out more about statutory declaration, including step-by-step instructions for obtaining a statutory declaration and details about who is authorised to witness it, visit the Victoria State Government web page.
Military, jury or emergency services obligations
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This includes obligations to defence services, Juries Commissioner’s Office and emergency services such as the Country Fire Authority. It can also include other civic obligations required by law in other countries.
You need to provide a letter from the appropriate authority (e.g. Army Reserve, Juries Commissioner’s Office or Country Fire Authority).
This letter must state the dates and nature of your obligation and how this has affected your studies and your ability to complete your assessment on its set date. It should be on official letterhead, signed and dated.
Gender-based violence
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This includes family violence, sexual harm and other forms of gender-based violence.
We understand that you may not be in a position to provide evidence or documentation if you’ve been affected by gender-based violence. If this is the case, the Monash Safer Community Unit (SCU) can assist you with your application (they can even provide you a letter).
Make sure you provide the supporting document that best fits your circumstances. Supporting documents should be on official letterhead, signed and dated.
If you’re not engaged with SCU and we need more details, we may require you to provide a statutory declaration (or equivalent) in addition to one of the other documents.
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A medical letter of support from a doctor (or other appropriate health professional) stating how your circumstances have affected your studies and your ability to complete your assessment on its set date. They don’t need to give details about your circumstances, but they must say when you’ve been affected by this and for how long.
The letter must be on the medical surgery/health professional’s letterhead, signed and dated.
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The letter from the Monash Safer Community Unit must confirm that circumstances beyond your control occurred, the timeframe of the circumstances and the impact to your assessment due dates.
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The police will determine the content of this report. If it doesn’t give enough detail to indicate how your circumstances have prevented you from completing your assessment on the set date, we may require you to supplement it with other documents.
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The court will determine the content of this letter or document. If it doesn’t give enough detail to indicate how your circumstances have prevented you from completing your assessment on the set date, we may require you to supplement it with other documents.
If you need help getting court documents, contact the court registrar in your jurisdiction.
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In this certificate, a practitioner (e.g. social worker, counsellor or lawyer) registered with a relevant professional body must state that circumstances beyond your control have prevented you from completing your assessment on or before the set date. They don’t need to give details about your circumstances, but they must say when you’ve been affected by this and for how long.
The certificate must be on the practitioner’s letterhead, signed and dated.
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A letter of support from a current or former employer which verifies your circumstances and the impact on your ability to complete your assessment as scheduled.
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A statutory declaration is a written statement that you (the declarant) sign and declare to be true and correct in the presence of an authorised witness. In the statutory declaration, you should declare and explain your specific circumstances and how they have affected your studies and your ability to complete your assessment on or before its set date. You must also state when you’ve been affected, and for how long.
A statutory declaration (or equivalent) must be signed and declared to be true and correct in the presence of an authorised witness. By signing it, you agree that the information in it is true. You can be charged with a criminal offence if the information is false.
To find out more about statutory declarations, including step-by-step instructions for obtaining a statutory declaration and details about who is authorised to witness it, visit the Victoria State Government web page.
Disruption caused by international conflict
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We understand that global conflicts, wars, and international disputes may impact members of our community in different ways and that the impacts of international conflict can be unpredictable and may fluctuate.
You may be eligible for a Rescheduled Deferred Assessment if the timing of the international conflict is around the same as your deferred assessment or if you continue to be impacted by an earlier conflict.
You’ll be asked to complete an impact statement as part of your application. This will help us understand your circumstances and how they have affected your ability to complete assessments. Your statement should explain:
- The nature of the conflict: Briefly describe the situation and how it relates to you personally.
- The impact on your studies: How these circumstances prevented you from completing your assessment on time.
- The timeline: The specific dates you were affected and how long you expect the disruption to last.
We understand that obtaining official documentation during an international conflict can be challenging. If you have supporting documentation, please provide this with your application. If you don’t have any documentation available, please detail your circumstances as much as possible in the impact statement and the Special Consideration team will contact you if further documentation is needed.
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This includes documentation from government bodies (such as the Department of Foreign Affairs), embassies, or recognised international aid organisations regarding the conflict's impact on your location or family.
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If the conflict has caused forced relocation or travel disruptions, you can provide independent records such as cancelled flight itineraries, evacuation notices, or border crossing documentation.
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A medical letter of support from a doctor (or other appropriate health professional) stating how your circumstances have affected your studies and your ability to complete your assessment on its set date. They don’t need to give details about your circumstances, but they must say when you’ve been affected by this and for how long.
The letter must be on the medical surgery/health professional’s letterhead, signed and dated.
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In this certificate, a practitioner (e.g. social worker, counsellor or lawyer) registered with a relevant professional body must state that circumstances beyond your control have prevented you from completing your assessment on or before the set date. They don’t need to give details about your circumstance, but they must say when you’ve been affected by this and for how long.
The certificate must be on the practitioner’s letterhead, signed and dated.
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You may provide a letter of support from a recognised leader who can verify your relationship to the situation and explain how it prevents you from completing your academic work.
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A statutory declaration is a written statement that you (the declarant) sign and declare to be true and correct in the presence of an authorised witness. In the statutory declaration, you should declare and explain your specific circumstances and how they have affected your studies and your ability to complete your assessment on or before its set date. You must also state when you’ve been affected, and for how long.
A statutory declaration (or equivalent) must be signed and declared to be true and correct in the presence of an authorised witness. By signing it, you agree that the information in it is true. You can be charged with a criminal offence if the information is false.
To find out more about statutory declarations, including step-by-step instructions for obtaining a statutory declaration and details about who is authorised to witness it, visit the Victoria State Government web page.
Other extreme circumstances
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If you’ve experienced extreme circumstances not covered elsewhere, a natural disaster, or a serious accident, you need to provide sufficient evidence explaining them and how they’ve affected your studies and your ability to complete your assessment on its set date. The evidence must also state the duration of this impact. And it needs to include some form of independent, verifiable documentation. We may contact you to provide additional information.
DSS-registered condition
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If you’re registered with Disability Support Services (DSS) and couldn’t sit your deferred assessment, you’ll need to provide supporting documents to prove that:
- the exceptional circumstances that prevented you from completing the deferred assessment were beyond your control and directly related to your condition registered with DSS, and
- you'll be well enough to take the rescheduled deferred assessment within 90 days of the result release date of the teaching period in which the original assessment was scheduled, if your application is approved.
If you were not able to attend the deferred assessment because of circumstances that are not directly related to your condition registered with DSS, you’ll need to apply under another relevant category and provide the required supporting documentation.
If you don’t have your supporting documents ready
If you’re unable to provide supporting documents by the application deadline due to circumstances beyond your control:
- Submit your application without supporting documents by the deadline.
- Indicate the reason why your application is incomplete.
- State the date by which you will provide the supporting documentation.
How to provide your documents
After you submit your application, we’ll send you an email with instructions on how to provide your supporting documents once you have them.
To keep your application valid, make sure you provide your documents by the date specified in your application. If we don't receive them or hear from you by then, your application may be withdrawn without any further notice.
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