Quick start

At a glance

Get started with Monash Board of Examiners (BOE) Reports in Power BI, including how to request access, navigate the reporting interface and use key features. Explore the report key features, then move into the three main BOE reports covering faculty grade distribution, student performance and incomplete grades.

Access to Board of Examiner reports is restricted to BOE Chair, Faculty Associate Dean Education, Head of Department/School and Faculty Professional Staff.

Report access

Reports can be accessed via web browser URL. To request access to one or more of the Monash BOE Reports, complete the following form: Request access to Power BI Results Management Reports.

Click on the link https://app.powerbi.com/groups/me/apps to navigate to your Power BI apps page.
Click on DES - Results Management to open the reports.
Tip: Once access has been granted, it is recommended that you bookmark the Monash BOE report link in your browser for easy access.

- Chrome desktop latest version.
- Safari Mac latest version.
- Firefox desktop latest version.
- Microsoft Edge Chromium.
- Internet Explorer 11.

Report key features

There are a number of key features in the Power BI report interface. Click on each plus icon to read more about the different elements and functionality or a read a text-based version below. Click on the icon in the top right corner to view in full screen (recommended).

Take a moment to review this if you are not familiar with the Power BI reporting interface.

1. Pages panel: Lists all of the pages available for viewing in this report. This panel can be expanded/collapsed. The current page you are viewing is highlighted. Navigate between report pages using these page links.
2. Report banner: The banner displays the name of the report and the last updated date.
3. Action bar: Contains actions that can be utilised on this report including Print and Export.
4. Main reporting area: The main report area features many visuals including the title of the report, report filter options, chart and tabled data.
5. Filters: Collapsed by default, this filter area can be expanded and contains advanced report filtering options. Filters that have been applied to the report page, or to the entire report, are displayed here. You can change these filters as required to see the impact on your visuals and report.
6. Last Refresh Date: Indicates when the data was last updated in this report.
7. Reset icon: This button enables the ability to revert back to the original default view of the report. It resets any filters, slicers and other data view changes you have made.
8. Bookmarks: You have the ability to save a personal filtered view of the report as a bookmark. Many bookmarks can be created.
9. View: Enables ability to adjust the report size to suit your viewing screen. Includes ability to switch to Full Screen mode, Fit to Page (default), Fit to width and Actual size.

Actions menu for a visual

Hovering over a report visual (for example a table or bar chart) in the main reporting area reveals actions you can take on that visual.

The drill arrow buttons can be used for drilling in the data displayed in a visual on the report page. Drilling data allows you to explore another level of detail down. For example drilling down on a unit code EDF4100 will display data at the next level down for EDF4100 CLAYTON and EDF4100 PENINSULA.
The expand to next level icon will drill all elements in the visual to the lowest level of data available for that visual.
To return to the top level of data at any time click the drill up icon.
In the report page you have the ability to copy any visual and paste it into a document as required. Click on Copy visual as image button. When your visual is ready, an alert will appear ‘Your visual is ready to copy’ with a Copy to clipboard button. Click this button, then paste your image using “Ctrl + V” or “right-click > Paste” into any document as required.
To see the filters applied to a specific visual, select the Filter icon. This will display the filters that are currently set for that visual display. To modify a filter you can use the Filter panel on the right hand side of the report page.
Focus mode lets you expand (pop out) a visual or tile to see more detail. This feature is useful when the visual is a little crowded and you want to zoom in on only that one visual.
To open a report visual in focus mode, hover over the visual and select the Focus mode icon.
To return to the report, select Back to report from the upper left corner.
There are some additional actions that can be taken for a visual. Click on the More options icon to display additional options.
You can export data that is currently displayed in the visual. This export shows you only the data (columns and measures) that are being used to create the visual.
Click on the Export data icon and the Export data dialog opens. Select file format, either .xlsx or .csv and click the Export button to commence download. When you select Export, your browser prompts you to save the file. Once saved, open the file in Excel. Note that the first row of the excel spreadsheet shows the filters that were applicable in the visual when extracting the data.
Remember to store student personal data securely and delete it after use.
A visual in a report constructed using data from underlying datasets. Using the Show as a table icon, you can display the data that is being used to create a visual in a report. The report page will display the table data below (or next to) the visual.
To change the orientation, select vertical layout from the top-right corner of the visual. To return to the report, select Back to report from the upper left corner.
With spotlight, you can draw attention to a specific visual on a report page. Please note that if the spotlight mode is selected when you add a bookmark, that mode is retained in the bookmark. The selected visual is highlighted, which causes all other visuals on the page to fade to near transparency.