AI statements are the primary ways that educators communicate the requirements for AI usage in accordance with current procedures. Chief Examiners have overarching responsibility for the assessment regime including communicating and verifying the responsible use of AI within assessment tasks.
When the Chief Examiners indicate that AI use is allowed, then AI must be used responsibly, be clearly documented and appropriately acknowledged.
Where the Chief Examiner specifies that AI is not allowed, the educational reasoning for the decision must be briefly explained.
1.7 The chief examiner must determine where and how generative artificial intelligence tools can be used in a unit, an assessment task, or part of an assessment task.
1.7.1 All specifications of use must be clearly stated in the required section in the learning management system and published before the start of the teaching period or no later than four weeks before the assessment task details are made available to students.
1.7.2 Where the chief examiner specifies that generative artificial intelligence is not allowed, the decision should be made based on educational reasoning, the assessment task and its function in generating particular evidence of student learning. The reason must be clearly stated in the required section in the learning management system and published before the start of the teaching period or no later than four weeks before the assessment task details are made available to students.
In conjunction with evolving technologies there will also be evolving procedures.
We are orienting practices towards a basic interactive exchange wherein:
Chief Examiners provide direction and guidance for the use of AI in the production of the assessment and clearly explain the “why,” “what” and “how” of each assessment to guide students in their responses to it. Moodle provides the primary channel of communication.
Students are transparent about citing the sources that inform their ideas and assessments and also, where used, acknowledging the AI tools that assisted in the production of the assessment. Explaining AI use in the acknowledgement sections of the assessment is the primary channel of communication.
Watch Tim Fawns and Ari Seligmann discuss programmatic approaches to assessment, the integration of AI, new options for securing assessments, and strategies for making learning more visible.
Specify AI use for each assessment and task
Use this workflow PDF that guides Chief Examiners through the issues and steps for crafting AI statements required of all assessed tasks and recommended for all other tasks. Links within the PDF cross reference relevant TeachHQ and other content.
If a task is assessed with marks and feedback then an AI statement is required.
If a task is not-assessed with marks but feedback is provided then an AI statement is strongly recommended.
If a task is not-assessed, not marked and has no feedback then an AI statement is not needed.
Where are AI statements placed?
There are a few possible conditions and associated locations for AI statements.
For certain types of Moodle activities, you will be able to add an AI statement in the settings.
If an assessed activity in Moodle is of a certain type then it will have a required dropdown list in the Moodle settings to select the appropriate AI statement and provide free-text information as required.
Moodle activities where the AI statement setting is available
Assignment
Quiz
Lesson
Workshop
Database
Glossary
eAssessment Grade sync
Wiki
External Tool (excludes Echo360, Zoom and Studiosity)
H5P/Interactive Content
IMS content package
SCORM package
If the assessed activity in Moodle is a forum then place the AI statement and instructions for your forum in the first pinned post which will sit prominently at the top of the forum. This configuration will be similar to the AI statement information in its yellow box sitting prominently at the top of all the individual assessment details.
If the assessed activity in Moodle does not have a dropdown list embedded in the setting then place the statement prominently at the top of the activity description (refer to the instructions for Moodle activities without the AI statements setting below).
If the activity in Moodle is not an assessed item (no marks and no feedback) but there is a required dropdown list then select the dropdown option “Use of AI & Generative AI tools is not applicable for this non assessed task.”
What are the AI statement categories?
The overarching unit level AI statement refers students to the specific guidelines outlined for each individual assessment and task using the following options:
Of the available options, this gives the most scope for an educative approach to integrating AI in assessment. AI can be used for producing the assessment or task in the particular ways described in the instructions provided by the Chief Examiner in Moodle. Chief Examiners guide responsible AI use relevant to the unit learning outcomes. They may specify specific tools to be used (eg. use X to proofread and help improve grammar and expression) or they may specify a category of tools that are acceptable (eg. use an editing tool to proofread and help improve grammar and expression). They may also restrict use of certain tools for certain components of the assessment task. Chief Examiner guidance can be a combination of requirements, recommendations and cautions.
Students are expected to use AI & GenAI as specified by the Chief Examiner and should ask the Chief Examiner if they have questions about acceptable use.
Where used, AI must be used responsibly, AI use clearly documented and AI use appropriately acknowledged. The Chief Examiners can provide further guidance on what forms acknowledgement and documentation should take.
See guidance below on crafting AI statements.
Colloquial explanation
“If you don’t carefully follow the guidance and instructions provided then you could run into trouble. Make sure to explain how you used AI.”
AI statement as it appears in Moodle
AI & Generative AI tools may be used in GUIDED ways within this assessment / task as per the guidelines provided.
In this task, AI can be used as specified for one or more parts of the assessment task as per the instructions.
Where used, AI must be used responsibly, clearly documented and appropriately acknowledged (see Learn HQ).
Any work submitted for a mark must:
represent a sincere demonstration of your human efforts, skills and subject knowledge that you will be accountable for.
adhere to the guidelines for AI use set for the assessment task.
reflect the University’s commitment to academic integrity and ethical behaviour.
Inappropriate AI use and/or AI use without acknowledgement will be considered a breach of academic integrity.
Expand the accordion below for considerations when completing the free-text field for guided AI use
When specifying conditions of AI use here are some key things to consider:
Imagine the specification as a kind of recipe with the key ingredients, tools and processes to be used in the production of the assessment task.
Like recipes, the specification does not cover every use case or possibility, just the primary ones that are highly relevant to the assessment task and its demonstration of unit learning outcomes.
Include cautions about crucial issues.
Identify which aspects are required, which are recommended and which are optional. Consider if students have the option to opt out of using AI for the task and how that might be managed.
Polish your prose using Grammarly, Quillbot or the Monash version of Copilot.
Do not use a LLM (ChatGPT, Claude, Llama etc.) to search for source information; instead use search tools such as Research Rabbit, academic databases or search engines with LLM capabilities (the Monash version of Copilot or Gemini).
Use text summarisers but don’t forget to cross-reference to the original. Tools like Copilot, Google NotebookLM or ChatPDF (allowing 2 PDF free per day) are recommended.
Document the steps in the production of this assignment including the iterative drafts of different parts of the assignment. This may include periodic screen grabs or recording of the collaborative session generating the assignment components.
See assignment details for instructions on how to acknowledge AI use in this assignment which includes information on the AI tools used, the ways they were used, number of iterations needed to create portions of the assignment with various AI assisting tools and identifying where the AI output has been altered, adopted, integrated or built upon in the assessment.
Use the unit Moodle forum for questions and clarifications
Note: If further details are provided in accompanying assessment instruction documents then the guidelines free text box should summarise the very high-level allowable use of AI and explicitly direct students to the appropriate document to find further details.
Educators will allow any type of AI tool to be used in any way for producing the assessment or task. Educators will not provide any formal guidance on AI use within the AI statement displayed in Moodle. Students will have access to some general support information provided in Learn HQ. Where students use AI it must be used responsibly, AI use clearly documented and AI use appropriately acknowledged.
Carefully consider whether this degree of open unlimited use is appropriate to help guide students towards the achievement of the unit learning outcomes.
Colloquial explanation
“Do it however you want, and if used then explain how you used AI.”
Statement as it appears in Moodle
AI & Generative AI tools can be used WITHOUT ANY LIMITS for this assessment / task.
In this task, you can use AI to assist you in any way, but AI must be used responsibly, clearly documented and appropriately acknowledged (see Learn HQ).
Any work submitted for a mark must:
represent a sincere demonstration of your human efforts, skills and subject knowledge that you will be accountable for.
adhere to the guidelines for AI use set for the assessment task.
reflect the University’s commitment to academic integrity and ethical behaviour.
Inappropriate AI use and/or AI use without acknowledgement will be considered a breach of academic integrity.
This whole assessment task requires students to demonstrate human knowledge and skill acquisition without the assistance of AI.
AI must not be used in any way for producing the assessment task which requires demonstration of individual human capacities/skills/knowledge to meet the related unit learning outcomes.
Be prepared to ensure that appropriate assessment security measures are in place to help enforce the restrictions.
Colloquial explanation
“Don’t use AI, you have to do it all yourself.”
AI statement as it appears in Moodle
AI & Generative AI tools MUST NOT BE USED within this assessment / task for the following reasons:
This whole assessment task requires students to demonstrate human knowledge and skill acquisition without the assistance of AI.
This whole assessment task requires students to demonstrate human knowledge and skill acquisition as specified by external accrediting organisations.
AI must not be used in any way for producing the assessment task which requires demonstration of individual human capacities/skills/knowledge to meet the related unit learning outcomes.
Be prepared to ensure that appropriate assessment security measures are in place to help enforce the restrictions.
Colloquial explanation
“Don’t use AI, you have to do it all yourself because it is required for accreditation.”
AI statement as it appears in Moodle
AI & Generative AI tools MUST NOT BE USED within this assessment / task for the following reasons:
This whole assessment task requires students to individually demonstrate human knowledge and skill acquisition as specified by external accrediting organisations.
Inappropriate AI use and/or AI use without acknowledgement will be considered a breach of academic integrity.
AI must not be used in any way for producing the assessment task which requires demonstration of individual human capacities/skills/knowledge to meet the related unit learning outcomes.
Be prepared to ensure that appropriate assessment security measures are in place to help enforce the restrictions.
Colloquial explanation
“Don’t use AI, you have to do it all yourself for good reasons.”
AI statement as it appears in Moodle
AI & Generative AI tools MUST NOT BE USED within this assessment / task for the educational reasons described below:
Reason:
Inappropriate AI use and/or AI use without acknowledgement will be considered a breach of academic integrity.
Guidance for completing free-text field
Only use this AI statement when the other AI statements are insufficient for your use case.
Use the free-text field to explain clearly why generative artificial intelligence is not allowed. The decision should be made based on educational reasoning, the assessment task and its function in generating particular evidence of student learning.
Since this task is not assessed and does not receive any feedback then specification of AI use is not applicable even though a dropdown option isrequired to be completed in the Moodle settings.
If the task is not assessed but does receive feedback then consider guiding AI use.
Colloquial explanation
“AI statements are not relevant for this task.”
AI statement as it appears in Moodle
AI & Generative AI tool specification is NOT APPLICABLE for this not assessed activity / task.
How do I place AI statements?
Expand the accordions below to learn more
ViewClose
Moodle activities (excluding forums) with the AI statements settingView
In AI statement section, you can select an option from the AI statement dropdown list. By default, AI & Generative AI tools may be used for this assessment / task per the guidelines provided in the free-text explanation is selected, which requires you to provide information in the Additional text field.
Information on the appropriate selective AI use should be provided in the details and instructions for each assessment, including guidance on how to acknowledge use of AI within the assessment.
Expand the accordions below for guidance in specifying AI use
Of the available options, this gives the most scope for an educative approach to integrating AI in assessment. AI can be used for producing the assessment or task in the particular ways described in the instructions provided by the Chief Examiner in Moodle. Chief Examiners guide responsible AI use relevant to the unit learning outcomes. They may specify specific tools to be used (eg. use X to proofread and help improve grammar and expression) or they may specify a category of tools that are acceptable (eg. use an editing tool to proofread and help improve grammar and expression). They may also restrict use of certain tools for certain components of the assessment task. Chief Examiner guidance can be a combination of requirements, recommendations and cautions.
Students are expected to use AI & GenAI as specified by the Chief Examiner and should ask the Chief Examiner if they have questions about acceptable use.
Where used, AI must be used responsibly, AI use clearly documented and AI use appropriately acknowledged. The Chief Examiners can provide further guidance on what forms acknowledgement and documentation should take.
See guidance below on crafting AI statements.
Colloquial explanation
“If you don’t carefully follow the guidance and instructions provided then you could run into trouble. Make sure to explain how you used AI.”
AI statement as it appears in Moodle
AI & Generative AI tools may be used in GUIDED ways within this assessment / task as per the guidelines provided.
In this task, AI can be used as specified for one or more parts of the assessment task as per the instructions.
Where used, AI must be used responsibly, clearly documented and appropriately acknowledged (see Learn HQ).
Any work submitted for a mark must:
represent a sincere demonstration of your human efforts, skills and subject knowledge that you will be accountable for.
adhere to the guidelines for AI use set for the assessment task.
reflect the University’s commitment to academic integrity and ethical behaviour.
Inappropriate AI use and/or AI use without acknowledgement will be considered a breach of academic integrity.
Expand the accordion below for considerations when completing the free-text field for guided AI use
When specifying conditions of AI use here are some key things to consider:
Imagine the specification as a kind of recipe with the key ingredients, tools and processes to be used in the production of the assessment task.
Like recipes, the specification does not cover every use case or possibility, just the primary ones that are highly relevant to the assessment task and its demonstration of unit learning outcomes.
Include cautions about crucial issues.
Identify which aspects are required, which are recommended and which are optional. Consider if students have the option to opt out of using AI for the task and how that might be managed.
Polish your prose using Grammarly, Quillbot or the Monash version of Copilot.
Do not use a LLM (ChatGPT, Claude, Llama etc.) to search for source information; instead use search tools such as Research Rabbit, academic databases or search engines with LLM capabilities (the Monash version of Copilot or Gemini).
Use text summarisers but don’t forget to cross-reference to the original. Tools like Copilot, Google NotebookLM or ChatPDF (allowing 2 PDF free per day) are recommended.
Document the steps in the production of this assignment including the iterative drafts of different parts of the assignment. This may include periodic screen grabs or recording of the collaborative session generating the assignment components.
See assignment details for instructions on how to acknowledge AI use in this assignment which includes information on the AI tools used, the ways they were used, number of iterations needed to create portions of the assignment with various AI assisting tools and identifying where the AI output has been altered, adopted, integrated or built upon in the assessment.
Use the unit Moodle forum for questions and clarifications
Note: If further details are provided in accompanying assessment instruction documents then the guidelines free text box should summarise the very high-level allowable use of AI and explicitly direct students to the appropriate document to find further details.
Educators will allow any type of AI tool to be used in any way for producing the assessment or task. Educators will not provide any formal guidance on AI use within the AI statement displayed in Moodle. Students will have access to some general support information provided in Learn HQ. Where students use AI it must be used responsibly, AI use clearly documented and AI use appropriately acknowledged.
Carefully consider whether this degree of open unlimited use is appropriate to help guide students towards the achievement of the unit learning outcomes.
Colloquial explanation
“Do it however you want, and if used then explain how you used AI.”
Statement as it appears in Moodle
AI & Generative AI tools can be used WITHOUT ANY LIMITS for this assessment / task.
In this task, you can use AI to assist you in any way, but AI must be used responsibly, clearly documented and appropriately acknowledged (see Learn HQ).
Any work submitted for a mark must:
represent a sincere demonstration of your human efforts, skills and subject knowledge that you will be accountable for.
adhere to the guidelines for AI use set for the assessment task.
reflect the University’s commitment to academic integrity and ethical behaviour.
Inappropriate AI use and/or AI use without acknowledgement will be considered a breach of academic integrity.
This whole assessment task requires students to demonstrate human knowledge and skill acquisition without the assistance of AI.
AI must not be used in any way for producing the assessment task which requires demonstration of individual human capacities/skills/knowledge to meet the related unit learning outcomes.
Be prepared to ensure that appropriate assessment security measures are in place to help enforce the restrictions.
Colloquial explanation
“Don’t use AI, you have to do it all yourself.”
AI statement as it appears in Moodle
AI & Generative AI tools MUST NOT BE USED within this assessment / task for the following reasons:
This whole assessment task requires students to demonstrate human knowledge and skill acquisition without the assistance of AI.
This whole assessment task requires students to demonstrate human knowledge and skill acquisition as specified by external accrediting organisations.
AI must not be used in any way for producing the assessment task which requires demonstration of individual human capacities/skills/knowledge to meet the related unit learning outcomes.
Be prepared to ensure that appropriate assessment security measures are in place to help enforce the restrictions.
Colloquial explanation
“Don’t use AI, you have to do it all yourself because it is required for accreditation.”
AI statement as it appears in Moodle
AI & Generative AI tools MUST NOT BE USED within this assessment / task for the following reasons:
This whole assessment task requires students to individually demonstrate human knowledge and skill acquisition as specified by external accrediting organisations.
Inappropriate AI use and/or AI use without acknowledgement will be considered a breach of academic integrity.
AI must not be used in any way for producing the assessment task which requires demonstration of individual human capacities/skills/knowledge to meet the related unit learning outcomes.
Be prepared to ensure that appropriate assessment security measures are in place to help enforce the restrictions.
Colloquial explanation
“Don’t use AI, you have to do it all yourself for good reasons.”
AI statement as it appears in Moodle
AI & Generative AI tools MUST NOT BE USED within this assessment / task for the educational reasons described below:
Reason:
Inappropriate AI use and/or AI use without acknowledgement will be considered a breach of academic integrity.
Guidance for completing free-text field
Only use this AI statement when the other AI statements are insufficient for your use case.
Use the free-text field to explain clearly why generative artificial intelligence is not allowed. The decision should be made based on educational reasoning, the assessment task and its function in generating particular evidence of student learning.
Since this task is not assessed and does not receive any feedback then specification of AI use is not applicable even though a dropdown option isrequired to be completed in the Moodle settings.
If the task is not assessed but does receive feedback then consider guiding AI use.
Colloquial explanation
“AI statements are not relevant for this task.”
AI statement as it appears in Moodle
AI & Generative AI tool specification is NOT APPLICABLE for this not assessed activity / task.
Note: The AI statement will appear in the Moodle activity description. You can change the AI statement for the activity until students have made a submission. Once students have submitted, you will no longer be able to change the AI statement for the activity, however your Faculty Administrator can change the AI statement, if required.
Moodle activities without the AI statements setting (copy/paste AI statements)View
If the assessed activity in Moodle does not have a dropdown list embedded in the setting then place the statement prominently at the top of the activity description by copy and pasting the AI statements in to the description field of your assessment.
If the activity is an assessed forum, place the AI statement and instructions for your forum in the first pinned post which will sit prominently at the top of the forum. This configuration will be similar to the AI statement information in its yellow box sitting prominently at the top of all the assessment details.
Instructions
In your Moodle unit, ensure you have editing turned on.
Navigate to the text field where you will insert the generative AI statement.
Depending on whether generative AI is permitted or restricted, use one of the following student-facing texts in the description of the Assignment activity in Moodle. Copy and paste the appropriate assessment task level statement below directly into the text field. Please be sure to include both the heading and body text. You MUST then edit the text to insert the names of approved tools or functions (where appropriate). Please do not otherwise change the Monash sanctioned text.
Once finished, click Save and display.
AI & Generative AI tools may be used for this assessment / task per the guidelines provided in the free-text explanation.
AI &Generative AI tools may be used in GUIDED ways within this assessment / task as per the guidelines provided.
In this task, AI can be used as specified for one or more parts of the assessment task as per the instructions.
Where used, AI must be used responsibly, clearly documented and appropriately acknowledged (see Learn HQ).
Any work submitted for a mark must:
represent a sincere demonstration of your human efforts, skills and subject knowledge that you will be accountable for.
adhere to the guidelines for AI use set for the assessment task.
reflect the University’s commitment to academic integrity and ethical behaviour.
Inappropriate AI use and/or AI use without acknowledgement will be considered a breach of academic integrity.
AI & Generative AI tools can be used without limits for this assessment / task.
AI & Generative AI tools can be used WITHOUT ANY LIMITS for this assessment / task.
In this task, you can use AI to assist you in any way, but AI must be used responsibly, clearly documented and appropriately acknowledged (see Learn HQ).
Any work submitted for a mark must:
represent a sincere demonstration of your human efforts, skills and subject knowledge that you will be accountable for.
adhere to the guidelines for AI use set for the assessment task.
reflect the University’s commitment to academic integrity and ethical behaviour.
Inappropriate AI use and/or AI use without acknowledgement will be considered a breach of academic integrity.
AI & Generative AI tools must not be used because the whole assessment / task requires independent demonstration of human knowledge and skills.
AI & Generative AI tools MUST NOT BE USED within this assessment / task for the following reasons:
This whole assessment task requires students to demonstrate human knowledge and skill acquisition without the assistance of AI.
AI & Generative AI tools must not be used because the whole assessment / task requires independent demonstration of human knowledge and skills for accreditation requirements.
AI & Generative AI tools MUST NOT BE USED within this assessment / task for the following reasons:
This whole assessment task requires students to individually demonstrate human knowledge and skill acquisition as specified by external accrediting organisations.
Inappropriate AI use and/or AI use without acknowledgement will be considered a breach of academic integrity.
AI & Generative AI tools must not be used in this assessment / task per the other educational reasons provided in the free-text explanation.
AI & Generative AI tools MUST NOT BE USED within this assessment / task for the educational reasons described below:
Reason:
Inappropriate AI use and/or AI use without acknowledgement will be considered a breach of academic integrity.
Use of AI & Generative AI tools is not applicable for this non assessed task.
AI & Generative AI tool specification is NOT APPLICABLE for this not assessed activity / task.
ViewClose
Guidance for completing the free-text field for selective AI useView
Expand the accordion below for considerations when completing the free-text field for guided AI use
When specifying conditions of AI use here are some key things to consider:
Imagine the specification as a kind of recipe with the key ingredients, tools and processes to be used in the production of the assessment task.
Like recipes, the specification does not cover every use case or possibility, just the primary ones that are highly relevant to the assessment task and its demonstration of unit learning outcomes.
Include cautions about crucial issues.
Identify which aspects are required, which are recommended and which are optional. Consider if students have the option to opt out of using AI for the task and how that might be managed.
Polish your prose using Grammarly, Quillbot or the Monash version of Copilot.
Do not use a LLM (ChatGPT, Claude, Llama etc.) to search for source information; instead use search tools such as Research Rabbit, academic databases or search engines with LLM capabilities (the Monash version of Copilot or Gemini).
Use text summarisers but don’t forget to cross-reference to the original. Tools like Copilot, Google NotebookLM or ChatPDF (allowing 2 PDF free per day) are recommended.
Document the steps in the production of this assignment including the iterative drafts of different parts of the assignment. This may include periodic screen grabs or recording of the collaborative session generating the assignment components.
See assignment details for instructions on how to acknowledge AI use in this assignment which includes information on the AI tools used, the ways they were used, number of iterations needed to create portions of the assignment with various AI assisting tools and identifying where the AI output has been altered, adopted, integrated or built upon in the assessment.
From Semester 1, 2025, the following unit level AI statement will be automatically displayed on the Assessments tab.
Unit level AI statement
Chief Examiners will explain how AI tools may or may not be used within assessments. Please see and follow the specific guidelines outlined for each assessment task. Where permitted in an assessment, AI must be used responsibly, clearly documented and appropriately acknowledged (see Learn HQ).
Note: All AI statements must be specified for individual assessment activities. See the advice above.
Note
If you have a Moodle unit without AI statements OR a non-teaching unit with AI statements where this is not appropriate, please contact your faculty administrator.
