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Set up extensions (overrides) and resubmissions

Note

Automated approvals for short extensions are in place for Moodle Assignment and Quiz activities. Additionally, the Moodle Special consideration activity settings provide guidance for the Special Consideration team to process approved Special consideration applications on behalf of the Chief Examiner, if appropriate. For more information, see Extensions and Special Consideration.

There are many valid reasons why students may not be able to complete their assignments by the set deadline. In these circumstances, you can extend the due date for assignments or allow students to resubmit an assignment.

Assignments have three key dates. These settings are available in the activity settings when the assignment is first set up:

Allow submissions from: The time and date the assignment will be available for students to make submissions.
Due date: The time and date assignment submissions need to be submitted by without incurring a late penalty. Students can continue to make submissions after the due date, but they will be counted as overdue and incur a late penalty.
Cut-off date: If enabled, once the cut-off date has elapsed, it is no longer possible for students to make submissions. Cut-off dates for assessments should not be used unless it’s necessary to maintain assessment security (for example when assignments are used for in class tests), in accordance with Monash University's assessment procedures.

Due date extension

You can grant extensions for assignments using the override functionality. This allows you to set a new due date for individual students or groups of students.

You can add an individual override to an assignment to extend the due date for specific students. These must be entered individually.
1. Navigate to the assignment that requires an extension.
2. Click on More in the top menu banner and select Overrides.
3. From the drop down list, select User overrides.
4. Enter the name of the student, or select from the dropdown.
5. Adjust the due date and cut-off date settings as required.
6. Click Save, or Save and enter another override.
  Note: If you have several students that require overrides, consider adding them to a group so you can apply a Group override.
Edit or delete an individual user override
1. Navigate to the assignment.
2. Click on More in the top menu banner and select Overrides.
3. For the user override you would like to change or delete, under Actions:
  - Click on the pencil icon to edit the override. Select a different due date then click Save.
  - Click on the trash icon to delete the override.
  Note: You can not select the same date/time as the due date in the Moodle assignment settings.
You can add a group override to an activity to extend the due date for a particular group of students. You can use an existing group, or create a new group specifically for this purpose. For more information, see Groups and grouping.

Moodle will automatically create group overrides for assignment submission times based on CALLISTA cohorts in different time zones. This will allow students to see the assignment submission time in their local time zone.
You can still add manual overrides that will override automatic overrides.
1. Navigate to the assignment that requires an extension for a particular group of students.
2. Click on More in the top menu banner and select Overrides.
3. From the drop down list, select Group overrides. Then click on the Add group override button.
4. Select a group from Override group the drop down list.
5. Adjust the due date and cut-off date settings as required.
6. Click Save.
  Note: Only students in the selected group will be affected by the adjusted settings.
Edit or delete a group override
1. Navigate to the assignment.
2. Click on More in the top menu banner and select Overrides.
3. For the group override you would like to change or delete, under Actions:
  - Click on the pencil icon to edit the override. Select a different due date then click Save.
  - Click on the trash icon to delete the override.
  Note: You can not select the same date/time as the due date in the Moodle assignment settings.
1. You can extend the due date of an assignment in the assignment settings.
  Please note: this will affect ALL students.
2. Navigate to the assignment that requires an extension.
3. Click on the administration settings cog in the top right corner and select Edit settings.
4. In the Availability section, change the current Due date as required.
5. When you have finished making your changes, click Save and return to unit or Save and display.
1. Navigate to the assignment.
2. Click on More in the top menu banner and select Overrides.
3. For the user override you would like to change or delete, under Actions:
  - Click on the pencil icon to edit the override. Select a different due date then click Save.
  - Click on the trash icon to delete the override.
  Note: You can not select the same date/time as the due date in the Moodle assignment settings.

Note

If you have set up individual/group overrides and change the assignment submission due date at a later time, ensure that you review and manually edit any existing user/group overrides as needed, as the overriden due date will be unaffected by the change in the Moodle Assignment settings.

Allow resubmissions

By default, once an assignment has been marked, students will no longer be able to resubmit. You can manually allow another attempt for individual, multiple or all students from the Grader report.

Navigate to the assignment that requires student attempts to be reopened.
Click on the Submissions tab to navigate to the Grader report.
Select individual or multiple submissions with the checkboxes in the Select column
OR
Select ALL with the checkbox in the Select column headers.
Note: You can also choose to filter groups of students using the Select visible groups drop down list or submissions status using the Status dropdown list.
From the icons at the bottom of the page and then select Grant attempt.
Confirm that you would like to allow another attempt to all selected students. The page will refresh.
For selected student(s), the status column will now show attempts have been reopened.

Manage late penalties

If you have late penalties enabled on your assignment, you will have additional options to recalculate and manage penalty exemptions.

Expand the accordions below to learn more

Click on the Grade penalties tab.
You can manage the penalties for students and groups. You can recalculate all grade penalties in the activity with the Recalculate penalties button. This will reset all penalties.
You can exempt individuals and groups from having late penalties applied.
1. Click on the Grade penalties tab.
2. Click on Manage penaltlty exemptions.
3. Click Add new exemption to add a new individual or group exemption. From here, you can select who the exemption applies to, and add a reason.
4. The Exempt users tab will show a list of all active exemptions, and allow you to delete exemptions if required.