eAssessment

Monash has two supported assessment platforms: eAssessment and Moodle (ELMS). Both in-semester and end-of-semester timed assessments can be delivered via either platform, however, there are many advantages to using the eAssessment platform for your assessments. Centrally timetabled final assessments should be delivered via the eAssessment platform wherever possible.

The eAssessment platform is a Monash-owned, custom-designed assessment platform - independent from the LMS used for teaching. It’s a secure and robust platform, employing a user-friendly interface designed for students by students. It has features such as a timer, progress bar, user interface to identify unanswered questions, autosave functionality and notes sections.

The eAssessment platform can be used for both in-semester and final assessments. Click on the tabs below to note the features of each.

Timed online assessments, either remote or on-campus in your scheduled class space
Recorded eAssessment (without online supervision)
Unsupervised eAssessment (with or without Safe Exam Browser)

For more information, see In-semester eAssessments.

To support the strategic direction of the University, a pilot programme will be in place for 2026 semester one assessment delivery. During the pilot period, a new recorded eExam option will be introduced to replace previously supervised eExams.

Recorded eExams contain similar technology features to ‘supervised eExams’, but they do not have an online supervisor/invigilator present.

Recorded eExam features include:

Secure login to the platform using Okta multi-factor authentication
Automated online check-in process for students: students must agree to exam Terms and Conditions, share their webcam and entire screen, capture webcam images of their photo ID and face for ID verification, acknowledge and present authorised materials to their webcam.
For off-campus recorded eExams, students must also complete a room scan, which includes a secure upload of images of their exam space
Their exam attempt is recorded from start to finish.
System -generated flags may be applied in the event of suspected integrity breaches.

For end-of-semester assessments, held on-campus, students will continue to be invigilated and supported by in-venue supervisors.

During the pilot period, the following changes will be implemented:

On-campus eExams (previously with online supervision) will no longer have the online supervisor component, but students will be invigilated by in-venue supervisors.
Off-campus eExams (accredited units) that previously had online supervision will continue to be invigilated online.
Off-campus eExams (non-accredited units) that previously had online supervision will change to a recorded eExam without online supervision.
All other options, including unsupervised eExams, remain unchanged.
AAA students are exempt from changes during the pilot period. For on and off-campus eExams moving to a recorded eExam with no online invigilation, AAA students in that unit will continue to have an online supervisor to monitor and support them.

Note: All of these final assessment options must be centrally scheduled to ensure availability of technical support. Visit the OASIS website for more information about scheduling final assessments.

Note

Technical support staff are available to assist staff and students with any problems. For more information about the platform's features and functionality, visit the resources for staff or students below.

Students eAssessment support resources

Click here to visit the student eExams resource site.

Staff resources

Benefits of eAssessment View

Here are the benefits of using eAssessments followed by some design options that the eAssessment platform can provide.

- Offers word processing functions
- Enables authentic assessment
- Provides a wider array of engaging question types that reflect real world scenarios (eg. multimedia)
- Progress bar and a timer to let students know how much time is left in the exam
- Students can see all eExam questions laid out in a navigation panel to the left of the screen
- Mark allocations for each question displayed on screen
- Split-screen functionality to help with long-answer questions
- Autosaves every 30 seconds to reduce the risk of any lost responses
- Summary page displaying all questions and their attempt status to easily identify and access unanswered questions
- Notes section for each question so students structure their responses – notes aren't assessed
- Flagging feature that allows students to raise a potential issue with a question
- Offers a wider array of engaging question types that reflect real world scenarios (eg. multimedia)
- Innovative functionality (i.e.split screen functionality, composite questions, file download/upload, free hand responses)
- Eliminates illegible responses
- Allows for auto marking
- Turnitin is integrated and provides similarity scores for long-form question responses
- The ability to double-mark, batch mark and mark by question or exam
- Online marking can be done anywhere, soon after the exam has finished
- Enhanced insights
- Enables online & automarking
- Enables authentic assessment
- Marking anywhere, anytime
- Eliminates illegible responses
- Enhanced insights
- Reduces risk of lost exams
- Tracks cohorts longitudinally

Considerations for eAssessment View

Security and academic integrity

eAssessments subject to external accreditation can be supported by the enhanced cybersecurity features of the eAssessment platform along with recorded exam attempts and in-venue supervision. Remote eAssessments for online-only accredited units will have online supervision enabled. eAssessments without online supervision can have a lockdown browser enabled to further support academic integrity if required.

Expand the accordions below to learn more

Recorded eExams contain similar technology features to ‘supervised eExams’, but they do not have an online supervisor/invigilator present.
Recorded eExam features include:
- Secure login to the platform using Okta multi-factor authentication
- Automated online check-in process for students: students must agree to exam Terms and Conditions, share their webcam and entire screen, capture webcam images of their photo ID and face for ID verification, acknowledge and present authorised materials to their webcam.
- For off-campus recorded eExams, students must also complete a room scan, which includes a secure upload of images of their exam space
- Their exam attempt is recorded from start to finish.
- System -generated flags may be applied in the event of suspected integrity breaches.
For end-of-semester assessments, held on-campus, students will continue to be invigilated and supported by in-venue supervisors.
Safe Exam Browser (SEB) is a “lock-down browser” that can support academic integrity by preventing students from accessing and using unauthorised material on the device they are using for their eExam.
SEB temporarily removes the ability to:
- copy/paste information from other sources
- access other files, software or websites
- carry out system functions on their computer.
Safe Exam Browser's lock-down functionality also changes the way the computer's keyboard behaves.  See eExam using Safe Exam Browser for a list of these changes.
Safe Exam Browser can be made available for unsupervised eExams.  SEB is not available for eExams using Monash eVigilation.
If you want to use Safe Exam Browser
Let your faculty Data Integrity Officer know if you want your non-invigilated scheduled final eAssessment to use SEB.  They'll ensure your assessment data in Callista is updated to reflect this option.
Once you’ve finished creating your eExam, we’ll configure the settings to apply the lock-down functionality.
What your students will need to do
Students are required to download the latest version of SEB software on the device they will use for their exam.  If they don’t install the software, or set up their device according to our Install Safe Exam Browser instructions, they're likely to encounter technical difficulties on exam day and may not be able to access the exam.
On the day of the exam, students login to the eAssessment platform, navigate to their eExam and click the Launch Safe Exam Browser button. This action immediately locks-down their device so they can't access other applications. They'll then see the eExam landing page and the Start Exam button which becomes active at the scheduled start time.
Once you confirm your non-invigilated final assessment requires SEB, we’ll email your students to advise them of the steps they need to take to prepare their device for an eExam using Safe Exam Browser.
Information for students is available from eExams using Safe Exam Browser.

Note: While remote invigilation with Monash staff is available and may be used in circumstances when exams need to be secured, it may impact on the student experience.

eAssessment design

The eAssessment platform offers a range of assessment question types. Due to the enhanced security of the eAssessment platform, some question types have slightly different functionality to those in Moodle ELMS. Expand the accordions below to view more information about supported question types in the eAssessment platform.

Fully supported question types

Question type	Description
Short answer	Students are required to type in a word or phrase in response to a question (that may include an image), which must match one of the acceptable answers exactly.
Essay (long answer)	Students answer by entering text online.
True/false	Students are given only two choices for an answer. The question content can include an image or HTML code.
Simple mathematical equation	Students are required to perform simple mathematics, which may require a calculator or students to show their steps. Students can use keyboards to key in their answers.
Multiple choice – single answer	Students are required to select one correct answer from a series of options.

Supported questions types with limitations

Question type	Description	Limitation
File download/upload	Ability for educators to upload a formatted file (e.g. MS Office apps) and for students to download, answer and re-upload for marking.	File size for final assessment: 5MB file per question File size for in-semester assessment: 100MB per question
Multiple choice - multiple answers	Students are required to select multiple correct answers from a series of options.	Exam creation: have to put in negative value for wrong answers Exam delivery: Students cannot cross out the incorrect answers
Matching	Matching questions have a content area and a list of names or statements which must be correctly matched against another list of names or statements. For example: "Match the Capital with the Country" with the two lists "Canada, Italy, Japan" and "Ottawa, Rome, Tokyo".	Quality assurance: All eExam checking must be done in the eAssessment platform to confirm how the content will appear to students
Embedded answers (Cloze)	Students are required to select the correct answer from several choices embedded within the question text, including multiple choice, short answers and numerical answers	Exam creation: Harder to create eExam. Contact Assessment Operations for further instructions on how to create this question type Quality assurance/exam delivery: When PDFed, questions appear in a different order to which they appear online
Choose X of Y questions	Students are required to respond to only X number of questions from Y questions available.	Exam creation: total mark must be total of all sub-questions, not only the selected ones Exam delivery: Students will see the status for that question as "incomplete" even though they have answered the required # of questions
Drag and drop markers	Students are required to drop markers onto an area on a background image. No predefined areas on the underlying image that are visible to the student.	Quality assurance: Can't be PDFed Exam delivery: Can't be PDFed and printed for AAA students
Extended Matching	Extended matching items/questions (EMI or EMQ) are a written examination format similar to multiple choice questions but with one key difference, that they test knowledge in a far more applied, in depth, sense. It is often used in medical education and other healthcare subject areas to test diagnostic reasoning.	These type of questions can be handled by other question types like multiple choice or cloze.
Composite/Parent-child	Questions have sub questions or are related when marking (e.g. Question 4a and 4b which are related). Questions have a description that applies to all sub-questions.	Exam creation: totalling of sub-questions' marks does not always work (sometimes doesn't add up to the sub questions) Quality assurance: Image will not display correctly in sub-questions. Contact Exam Services for instructions on workaround Marking: Sub-questions are displayed on several screens Marking: Doesn't allow to allocate sub-questions to different markers Marking: Have to update total mark manually as individual mark for sub-questions do not add up automatically Marking review: Composite sub question marks are not displayed in Exam Viewing report
Programming language	Responses require some sort of code.	Exam delivery: Tab key doesn't work for indentation
Filling in a table in the answer section	Students are required to fill in a table in the answer section.	A response template must be used when creating this type of question. The table should be added to both - the question text and the response template to mitigate the risk of a student accidentally deleting the table in response template. Question instructions must clearly direct students to fill in the table in the answer section.

Supported hybrid question types

Question type	Description
Advanced mathematical or chemical symbols and formula	Answers will require the use of mathematical symbols or chemical formulas, whose characters cannot be found on the keyboard including superscript and subscript.
Free hand drawing	Students are required to use pen and paper to create diagrams, pictures or scientific equations/models. Anything that can be produced by the handwritten response on paper.
Foreign languages	Students are required to respond in a language other than English.

Support

In-semester eAssessment	Scheduled end of semester eAssessment
In-semester eAssessments will have a dedicated on-call IT support hotline available between 9am-5pm (Melbourne time).	Management of alternative assessment arrangements (AAA) for students registered with DSS Training and support for eExam creation, quality assurance and marking activities On-campus exam venue management eVigilation and in-venue supervision services Student communications Special arrangements for final assessments Exam day supports for students - IT support, First aid & mental health supports

Recommendations for eAssessment View

Help and support

The delivery of eAssessments is centrally coordinated by the Online Assessments and Integrity Services (OASIS) team within the Student Services portfolio. For technical support or more information about eAssessments and eExams, visit Online Assessment and Integrity Services (requires OKTA authentication) or email eAssessment-Support@monash.edu

Access the eAssessment platform

Requests for centrally-managed in-semester assessments will now be collected via a central data collection process before the start of each semester. Online Assessment and Integrity Services will coordinate this process with data integrity contacts in each faculty.
If you’ve identified suspicious activity during a scheduled final assessment that you’d like investigated, you can email exam-academicmisconduct@monash.edu to request an investigation.
Upon receiving your request, the OASIS team will aim to provide the following information within five working days:
- Time the student commenced their eAssessment attempt
- Time the student submitted their attempt
- Any technical issues logged with IT support
In addition, for supervised eAssessments:
- Flagged incidents of suspected academic breaches
- Recorded evidence of suspected breaches
Turnitin is integrated into the eAssessment platform, providing markers visibility of similarity scores for long-form assessment responses.
In the event a student’s eAssessment response displays a high similarity score, you can download the related Turnitin report identifying the text similarities. This report can be used as evidence for a suspected breach of academic integrity. You’ll need to generate a new report download for each response.
Find out how to download the Turnitin report

Summative eAssessment platform	Formative eAssessment platform	Mock eExam platform
Recorded eExams available Lock-down browser available for unsupervised eExams Formative feedback functionality is disabled. Integrates with Moodle Gradebook.	Formative assessment platform. Formative feedback functionality enabled. Can be used for in-semester assessment. Integrates with Moodle Gradebook.	Practice exam environment for students. Contains a general knowledge eExam that students can self-enrol into. Academics can also create unit specific mock exams for students (Contact OASIS to set up a mock exam). Does not integrate with Moodle Gradebook.
Access the summative eAssessment platform	Access the formative eAssessment platform	Access the mock eExam platform

Education Performance Standards Framework

You can use the tabs on the left-hand side menu to navigate between the sections or click on the links below:
1. The How-to section provides you with instructions and/or strategies to implement in your teaching.
2. The Supporting your students section provides you with key strategies for creating a good learning experience and a list of resources to share.

Your feedback matters

Let us know how we can improve this resource.

eAssessment Zoom consultation

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Structuring and designing assessment for security - an afternoon with Phillip Dawson

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eAssessment is changing the way Pharmacy delivers exams

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The Education Performance Standards identify the expectations of education practice at Monash – See the Education Performance Standards for more details.
Impact on student learning				Impact on educational knowledge		Impact on educational environment
Effective teaching and learning	Responsive program design	Student- centred orientation	Professional learning engagement	Pedagogical content knowledge	Education research performance	Education innovation	Education leadership
✓	✓	✓
You could address marking and grading across these Practice Elements by providing evidence of how you: Design measurable learning outcomes to ensure that each course/ unit/ session or task focuses student learning and prepares students to perform the required skills and knowledge Lead teams to redesign or review courses and units and the learning outcomes in these Ensure that the focus for teaching and assessment aligns with the learning outcomes Design creative ways for students to learn so that they meet the learning outcomes

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