Special consideration

Assessment tasks are set to demonstrate that you have achieved the learning outcomes of the unit. Usually, you have one chance to complete each assessment task.

If you can’t complete an assessment (due to exceptional circumstances beyond your control), you may be eligible for special consideration. If granted, you may be given an extension, another assessment, or a deferred final assessment.

Special consideration cannot change a mark already given for an assessment.

Extensions

You can request a short extension of up to five calendar days in exceptional circumstances (e.g. illness, carer responsibilities) – this applies to most assessments except quizzes, tests and final assessments. To apply, you’ll need to contact your Chief Examiner (check the unit entry in the Handbook for details).

You’ll need to apply for special consideration for other assessments such as weekly (or biweekly) quizzes, class tests, mid-semester tests, final assessments, and for longer extensions. Submit your application within two University working days after the due date for that assessment.

Check your eligibility

You may be eligible for special consideration if you believe you won’t be able to, or you didn't complete your assessment due to exceptional circumstances beyond your control. The reasons may include:

  • a serious medical condition
  • loss or bereavement
  • family relationship breakdown
  • hardship or trauma
  • obligations to military, jury or emergency services
  • obligations as a student registered with the Monash Elite Student Performer Scheme
  • student carer responsibilities
  • religious or other cultural obligations
  • other exceptional circumstances.

If you're unsure whether you're eligible, you can still apply and we'll provide you with an outcome.

When to apply

Get in early where possible

It’s good to apply for special consideration as early as you can – submitting your application at the last minute can be stressful. Make sure your application is complete, with supporting documents attached where required.

Late applications

We may accept late applications but we won’t accept late applications under any circumstances after results have been released. If your application is late, you’ll need to tell us why you weren’t able to submit it by the deadline.

How to apply

Incomplete applications

To ensure your application is assessed quickly, make sure you submit a complete application, including relevant supporting documents (listed below). Your application must make it clear that, because of the circumstances beyond your control, you will be or were unable to complete or sit the assessment task by the due date.

If your application isn't complete, we'll need to contact you for more information to help us make a decision. This will result in a delayed outcome for you.

Supporting documents

Make sure you provide one or more of these documents to support your application:

  • medical certificate, letter from a medical professional (even if your doctor has filled in your special consideration form)
  • professional practitioner certificate from practitioners registered with a relevant body (e.g. social worker, lawyer, or psychologist)
  • death notice or certificate and evidence of relationship
  • police report
  • statutory declarations written by you or other relevant people (though we can’t accept a statutory declaration in support of a serious medical condition)
  • notification from:
    • defence services
    • Juries Commissioner's Office
    • emergency service organisations such as the Country Fire Authority.

Students registered with Disability Support Services

If you're registered with Disability Support Services (DSS), you're usually not required to provide a medical certificate. On your application, however, you do need to confirm:

  1. your DSS registration (including support for flexible attendance or deadlines)
  2. that the reason for applying is related to your registration with DSS.

Technical issues during assessments

To apply for special consideration due to technical issues that prevent you from completing your eExam or online assessment, you need to:

  • have called the Service Desk during your final assessment to log a job reporting the issue, or
  • provide a statutory declaration as supporting evidence.

Apply now

For final assessments held during the scheduled assessment (exam) period. These assessments will appear in your timetable.

Scheduled final assessments

Australia

Juris Doctor Law students

Apply using the JD Law Special Consideration form.

All other students

Apply through the Web Enrolment System (WES).

You'll find the Deferred exam application link in the Course progression section - the link above will take you directly to the application. Please check the deadlines below.

For assessments that don't appear in your timetable, use the process for all other assessments.

Malaysia

Apply using the Malaysia online special consideration form.

South Africa

Apply using the South Africa end-of-semester assessment form (pdf, 0.06 mb) and submit it to Student Services.

When to apply

Once you start a final assessment such as an eExam, you can't cancel it.

Applying before the final assessment date

You can apply for early approval of a deferred assessment up until five University working days before your final assessment.

On the day of the final assessment

If you suddenly become unwell during your assessment, such as an eExam, tell a supervisor and they'll advise what to do. We recommend you try to finish your assessment, if you're able. In in most circumstances, you won't be eligible for special consideration if you turn up to your assessment and have seen and/or attempted to answer the questions.

You must apply within two University working days of your last assessment.

Notification of outcome

We'll email you within two University working days of receiving your application.

  • If successful, you'll be given a deferred assessment. When unit results are released, your interim grade for the unit will be DEF (deferred assessment has been granted).
  • if unsuccessful, you'll be advised to attend your scheduled assessment.

For tests, assignments, compulsory activities, and continuous assessment tasks (such as art folios) held during or at the end of a teaching period.

All other assessments

You need to apply no later than two University working days after the due date of the affected assessment or activity.

To apply for special consideration:

  1. Complete the online form:
  2. Attach your supporting documents
  3. Submit the form by the due date.

Not all applications are approved, so wherever possible, you should try to work on completing your assessment while we process your application.

Notification of outcome

We'll email you within five University working days of receiving your application.


Outcomes

A successful application may result in one of the following outcomes:

  • an extension to a submission date
  • an alternative and equivalent form of assessment
  • a deferred assessment.

The assessment result from the outcome will be final.

Impact on unit selection

If you receive a DEF or WH result, this could affect prerequisite requirements and your unit choice for the next teaching period. See failed and invalid units.


Support and advice

Related links

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