Special consideration

As a Monash student, you’re required to complete assessment tasks to demonstrate you have achieved the learning outcomes of the units. You normally have one chance to complete each assessment task or exam.

If you can’t complete an assessment task or exam due to exceptional circumstances beyond your control, you may be eligible for special consideration.

If you’re granted special consideration, you may be given an extension, another assessment or a deferred exam, but your original assessment result can’t be changed.

Check your eligibility

You may be eligible if you didn't complete your final exam or assessment, due to exceptional circumstances beyond your control. The reasons may include:

  • acute illness
  • loss or bereavement
  • hardship or trauma.

You may also be eligible for special consideration if you can show your obligation to:

  • military service
  • jury service
  • emergency services such as the Country Fire Authority
  • Monash Sport's athlete support program, if you are participating in a key event.

For further details, see Section B of Assessment in Coursework Units: Adjustments to Assessment Procedures (pdf, 233kb)

Extensions for assessments

If you think it would help, your first option is to ask your faculty for a short extension for your due date. The faculties listed below have specific information about extensions including how to apply.

Applying for special consideration

If an extension is not an option or won't resolve the issue, you can apply for special consideration.

In-semester tasks and compulsory unit activities

The in-semester application is used for assignments, in-semester tests, lab classes, compulsory tutorials, and continuous assessment tasks such as art folios.

When and how to apply

You need to apply no later than two University working days after the due date of the affected assessment or activity.

From the list below, select the faculty teaching the unit (this is not always the same faculty you're enrolled with) and follow the instructions to submit your application and supporting documents.

Late applications

Late applications may be accepted at the discretion of the faculty but will not, under any circumstances, be accepted after the results have been released.

How to submit your application

Select the faculty teaching the unit to submit your application and supporting documents. This may not always be the same faculty you're enrolled with.

When and how to apply

Malaysia

Apply using the end-of-semester assessment form (pdf, 0.06 mb) and submit it to your school.

South Africa

Apply using the end-of-semester assessment form (pdf, 0.06 mb) and submit it to Student Services.

Australia

Apply via WES, but only for end-of-semester exams that appear in your exam timetable in WES.

Once you've logged into WES, go to the Course progression section. There, you'll see a Deferred exam application link. Simply complete this form and submit it by the application deadlines below.

For end-of-semester exams not appearing in your WES exam timetable, you’ll need to contact your faculty directly.

Unable to sit a supplementary exam

If you're applying for special consideration for a supplementary exam (you have a grade of NS), use the end-of-semester assessment form (pdf 125kb) and submit to the faculty teaching the unit.

Deadlines

From semester one 2017 you'll no longer be able to cancel your exam once you attend, but can't complete it.

Applying before the exam (early applications)

You can apply for early approval of a deferred exam up until five University working-days before your exam.

On the day of the exam

You must apply within two University working-days of your last exam.

If you suddenly become unwell during your exam, tell an exam supervisor and they'll advise an appropriate course of action. We recommend you try to finish your exam if you are able, because in most circumstances, if you turn up to your exam and have seen and/or attempted to answer the exam questions, you won't be eligible for a deferred exam.

Late applications

Late applications may be accepted at the discretion of the Dean of your unit teaching faculty but will not, under any circumstances, be accepted after the results have been released. This also applies to other assessment tasks.

When and how to apply

For other types of assessment and non-centrally administered exams, you need to apply no later than two University working days after the due date of the affected assessment/activity, by:

  1. submitting the end-of-semester assessment form (pdf, 0.04 mb)
  2. and including any supporting documents.

Make sure you submit the form and supporting documents to the faculty teaching the unit. This may not always be the same faculty you're enrolled with.

How to submit your application

Select the faculty teaching the unit to submit your application and supporting documents. This may not always be the same faculty you're enrolled with.


Supporting documents

Make sure you provide one or more of these documents to support your application:

  • medical certificate, letter from a medical professional (even if your doctor has filled in your special consideration form)
  • letter from a social worker, lawyer, psychologist
  • death notice or certificate and evidence of relationship
  • police report
  • statutory declarations from students or relevant people
  • notification from:
    • defence services
    • Juries Commissioner's Office
    • emergency service organisations such as the Country Fire Authority
    • Monash Sport's elite athlete support program.

Medical and professional certificates must state that you were unfit to sit your exam or complete work for assessment on or before the relevant date, and can't be signed by a member of your family.

If you attend the exam, but are unable to finish it due to serious or acute illness, or other serious cause, you're required to provide compelling evidence of the severity of your illness or exceptional circumstances.

Outcomes and notification

A successful application results in one of the following outcomes:

  • an extension to a submission date
  • an alternative and equivalent form of assessment
  • a deferred exam.

The assessment result from one of the outcomes above will be final.

How and when you're notified of the decision

In-semester applications

The faculty teaching the unit will email your student account with the outcome of your application. It can take up to five days after you lodge the application.

End-of-semester applications

If you applied at least five working days before your exam

You'll receive email notification at least 24 hours before the exam.

  • If successful, you'll be advised to attend a deferred exam. When unit results are released, your interim grade for the unit will be DEF (deferred assessment has been granted).
  • If unsuccessful, you'll be advised to attend your scheduled exam.
If you applied less than five working days before your exam

Within 48 hours of receiving your application, we'll email you either confirming the outcome or asking for further information.

Once an outcome is reached, your application status will change in the Web Enrolment System. An interim grade of DEF or WH (withheld) will appear against the unit if you have been granted a deferred or alternative assessment task or exam.

If unsuccessful, your unfinished exam paper will be marked and count towards your final unit result.

Impact on unit selection

If you receive a DEF or WH result, this could affect prerequisite requirements and your unit choice for next semester. See failed and invalid units.

Support and advice

Related links

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