Failed, withheld and invalid units
After results release, the Web Enrolment System (WES) checks your unit enrolment. This takes up to three days.
Failed units and prerequisite units (N, NH, or NGO)
If you failed a unit or a prerequisite unit, you should request course advice. Our course advisers can help you explore your options.
You may also be able to request feedback on your final assessment performance or view your assessment responses.
Sometimes, failing a unit can cause a unit for next semester to become invalid. If so, your faculty will send you an email telling you what you need to do to fix it.
To help you in the future, check out our skills page – you’ll find a range of useful study skills and assessment preparation tips.
Withheld results (WH) and missing unit results
If your unit result has a WH (Withheld) grade (or is missing), it means your unit result hasn’t been finalised yet.
There are various reasons your grade may be withheld or missing:
- you have an extension to finish outstanding assessment tasks
- you haven’t finished all your assessments
- the host institution for your Study Abroad or complementary units hasn't yet submitted your results from your time overseas
- you have a pending academic misconduct investigation
- your assessment is still being marked and your final unit result will be updated shortly.
To find out more about your results, see results – reading your marks.
With the exception of those listed below, you should contact your Chief Examiner with questions about your results. To find their contact details, check the unit entry in the Monash Handbook.
- Law: make an online enquiry
- Education (placement units): contact the Professional Practice Consultant (PPC) for your course.
Study Abroad units
If you have a copy of your official academic transcript from a partner institution, submit it to Monash Abroad to finalise your result. If you don't have a copy, check with Monash Abroad to see if they’ve received your transcript from the host university. They can tell you if it’s been sent to your faculty.
Complementary study at another institution
If you have a copy of your official academic transcript from a partner institution, send your transcript to your faculty to finalise your result. If you don't have a copy, check with your faculty if they've received and processed it by making an online enquiry.
Invalid units
WES will withdraw units and mark them as invalid if they don’t meet certain rules. If you have invalid units, we’ll notify you by email at your Monash account. Units become invalid if:
- you failed a unit that has prerequisites or corequisites
- you’ve enrolled in units that are incompatible (i.e. can’t be studied together).
Check WES after results release
It’s important to check and update your enrolment in WES to ensure you:
- remove all invalid units
- enrol in other units.
Getting help
Failing a unit due to extreme circumstances
You can apply for a WI (Withdrawn Incomplete) grade if you were unable to complete your assessments because of extreme circumstances beyond your control, and you didn’t withdraw from the unit before the start of the Withdrawn Fail period. A WI grade won’t count towards your Grade Point Average (GPA) or Weighted Average Mark (WAM).
Special circumstances
If you’re approved for a WI (Withdrawn Incomplete) grade for a unit, we’ll also assess your special circumstances (remission of debt/ fee reversal) eligibility for the unit. This means that if you're approved for a WI grade, you don't need to submit a separate application for remission of debt/fee reversal.
Your application must provide evidence that your circumstances were extreme and:
- occurred or took effect after the start of the Withdrawn Fail period of the relevant teaching period, or
- didn’t have their full impact until after the start of the withdrawn fail period of the relevant teaching period, and the impact could not be predicted, or
- prevented you from withdrawing from the unit before the start of the Withdrawn Fail period.
Acceptable reasons include:
- serious and debilitating medical condition
- severe mental health condition
- death of a person with whom you had a significant relationship
- obligations to emergency or military service or civic obligations
- other extreme circumstances beyond your control, including a natural disaster or serious accident.
Already attempted the assessment?
You aren't usually eligible to apply if you have attended or attempted a final assessment for the unit – although an exemption under exceptional circumstances may be considered. If you were determined to be unfit to complete the assessment by a medical professional at the assessment venue (or online equivalent), your application will be considered by the Senior Director of Student Services (or delegate) – just make sure you submit a medical certificate or letter you received during your final assessment with your application.
1. Check the deadline
You’ll need to submit your WI grade application as soon as possible, but no later than 10 University working days after the results release date for the unit.
If you're seeking a WI grade because you can't complete a:
- Supplementary assessment: Apply within 10 University working days of the supplementary assessment date.
- Rescheduled deferred assessment: Apply within 10 University working days of the rescheduled date.
- Other types of assessments with extended deadlines past results release date because of special consideration: Apply within 10 University working days of the extension due date.
If you’re unable to submit an application by the deadline, you’ll need to provide supporting documents that show you were unable to submit your application by the deadline because of circumstances beyond your control.
For information on what kind of evidence we’ll accept, take a look at the supporting documents page.
2. Apply online
In the application form, you’ll need to provide your supporting documents and the details of the assessments you were unable to complete because of your extreme circumstances.
We’ll assess your application and email you with the outcome. During peak times (July and December), it might take longer than the usual 20-working-day turnaround time to provide you with an outcome, but we’ll get back to you as soon as we can.
If your application is successful, you’ll need to re-enrol into the unit in order to pass it (this won’t happen automatically).
Policy and procedures
Got a question? Monash can help
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