Transfer to another college or university
International students on a student visa
If you need to transfer to another university or college within the first six months of your main course of study, you will need to apply for release from the University.
If you wish to transfer after six months, you don't need permission for release.
Eligibility for a release letter
For your application to be considered, the other university or college must be registered with the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS). You can check this using the CRICOS course and institution search.
Monash will approve your application for release if:
- your course is academically unsuitable for you. This means that you’re unable to achieve satisfactory course progress at the level you’re studying, or the course doesn't meet your educational/developmental needs or study capabilities, or you’re better suited to a different learning environment
- you can prove that you need the transfer because of compassionate and compelling circumstances
- the course outlined in the written agreement has not been delivered
- you provide evidence that your reasonable expectations about the course are not being met
- you provide evidence of being misled by the university, or by an education or migration agent, regarding the university or the course, and the course is therefore unsuitable.
Compassionate or compelling circumstances
Compassionate and compelling circumstances are personal circumstances that:
- are involuntary and outside your control, such as medical, family, wellbeing, or enrolment circumstances, and
- present you with limited or no choice but to transfer to another institution.
Some examples include:
- a family member is studying interstate and you want to live with them
- you want to change your course to access a cultural support network or services provided by the new university or college.
How to apply
Fill in and submit an application for release (pdf 240kb), along with supporting documents.
You also need to provide:
- a copy of the offer letter from the new university or college
- a statement outlining the reasons you are seeking release (and documents supporting your application)
- additional documents if you're under the age of 18. This includes written evidence that:
- your parent/legal guardian/sponsor supports the transfer
- the education provider you intend to transfer to accepts responsibility for approving your accommodation and welfare arrangements.
Submit your application
If you haven't started your main course of study yet
Submit your application and documents by email to firstname.lastname@example.org
or mail them to:
Central Admissions, Monash Connect
21 Chancellors Walk
Monash University VIC 3800
If you have started your main course
If you've already started your main course, submit your application and documents to Monash Connect on campus.
Notification and outcomes
You will receive written notification of the decision within 10 working days. If your application fails, this written notification will provide the reasons for refusal and the process to appeal the decision.
If you receive release approval, it's your responsibility to discontinue from your Monash course. There are two ways to do this:
- log into the Web Enrolment System (WES) and apply for course discontinuation
- submit an application for course discontinuation (pdf, 0.2 mb) to your faculty.
Release will not be approved if:
- you haven't provided satisfactory evidence of compassionate or compelling circumstances, or that your course is academically unsuitable for you
- you have unpaid course fees for the current study period
- the transfer will not satisfy your best interests, if:
- the transfer would put your progression through a package of courses at risk
- you require access to particular support services that would not be available to you in the case of a transfer.
If your application is unsuccessful, you can appeal to the University Student Ombudsman.
If you're not satisfied with the University Student Ombudsman's recommendations a complaint can be lodged with the Ombudsman Victoria.
Relevant policy and procedure
- Enrolment and Timetable Policy (pdf, 0.19 mb)
- International Student Transfer between Providers Procedure (pdf, 0.18 mb)
- ESOS National Code 2018