Transfer to another college or university

International students on a student visa

If you need to transfer to another university or college within the first six months of your main course of study, you will need to apply for release from the University.

If you wish to transfer after six months, you don't need permission for release.

Eligibility for a release letter

For your application to be considered, the other university or college must be registered with the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS). You can check this using the CRICOS course and institution search.

Monash will approve your application for release, if:

  • your course is academically unsuitable for you. This means that you’re unable to achieve satisfactory course progress at the level you’re studying, or the course doesn't meet your educational/developmental needs or study capabilities, or you’re better suited to a different learning environment
  • you can prove compassionate or compelling reasons for the transfer. Some examples are: a family member is studying interstate and you want to live with them, you want to change your course to access a cultural support network or services provided by the new university or college
  • the course outlined in the written agreement has not been delivered
  • you provide evidence that your reasonable expectations about the course are not being met
  • you provide evidence of being misled by the university, or by an education or migration agent, regarding the university or the course, and the course is therefore unsuitable.

How to apply

Fill in and submit an application for release (pdf 240kb), along with supporting documents.

Supporting documents

You also need to provide:

  1. a copy of the offer letter from the new university or college
  2. a statement outlining the reasons you are seeking release (and documents supporting your application)
  3. additional documents if you're under the age of 18. This includes written evidence that:
    • your parent/legal guardian/sponsor supports the transfer
    • the education provider you intend to transfer to accepts responsibility for approving your accommodation and welfare arrangements.

Submit your application

If you haven't started your main course of study yet

Submit your application and documents by email to mu.documents@monash.edu

or mail them to:

Central Admissions, Monash Connect
Campus Centre 
21 Chancellors Walk 
Monash University VIC 3800

If you have started your main course

If you've already started your main course, submit your application and documents to Monash Connect on campus.

Notification and outcomes

You will receive written notification of the decision within 10 working days. If your application fails, this written notification will provide the reasons for refusal and the process to appeal the decision.

Successful application

If you receive release approval, it's your responsibility to discontinue from your Monash course. There are two ways to do this:

Unsuccessful application

Release will not be approved if:

  • you haven't provided satisfactory evidence of compassionate or compelling circumstances, or that your course is academically unsuitable for you
  • you have unpaid course fees for the current study period
  • the transfer will not satisfy your best interests, if:
    • the transfer would put your progression through a package of courses at risk
    • you require access to particular support services that would not be available to you in the case of a transfer.

Appeal rights

If your application is unsuccessful, you can appeal to the University Student Ombudsman.

If you're not satisfied with the University Student Ombudsman's recommendations a complaint can be lodged with the Ombudsman Victoria.

Relevant policy and procedure


Got a question? Monash Connect can help