Add or discontinue units

You can use the Web Enrolment System (WES) to add or discontinue most units.

If you're unable to enrol in a unit in WES, submit an enrolment amendment form.

It's important to check the census and penalty dates for your teaching period before dropping a unit, or you may face academic and financial penalties. These include having a fail recorded on your academic record and incurring fees or a loan debt.

Adding units

Unit types and when to add them
Unit type Add units
On-campus During the first two weeks of the teaching period
Off-campus Up to two days before teaching period start date

Dates to check

Discontinuing units

Timing of unit discontinuation and their penalty types
TimingPenalties
Before census date Academic penalties may apply to some teaching periods
After census date Financial penalties apply

Academic penalties may apply to some teaching periods

The teaching period end date is normally the last day to discontinue units.

For a summary of changes affecting dates, see COVID-19 updates.

The University will not backdate your changes to avoid payment or academic penalties unless we have made a proven error.

Dates to check

Penalties for withdrawing late

The following penalties apply to discontinued units in most teaching periods after the unit’s census date. To see what applies to your units, check your teaching period's census date.

Units added (with faculty approval) after the census date cannot be Commonwealth-supported. The University charges the full course fee and you can't get FEE-HELP for these units. Your fee statement will be updated to reflect the changes.

Census date description, code and penalty for missing it.
DescriptionCodePenalty
Withdrawn early WD-EARLY Financial - no financial penalty
Academic - not recorded on transcript
Withdrawn no load WD-NO-LD Financial - no financial penalty
Academic - recorded on transcript as 'WD'
The following penalties apply to all units discontinued after the census date for your teaching period
Withdrawn late WD-LATE Financial - 100% of fees retained
Academic - recorded on transcript as 'WD'
Withdrawn fail WD-FAIL Financial - 100% of fees retained
Academic - recorded on transcript as a 'WN' fail grade
Teaching period end date: Last day to discontinue units. After this date, you cannot discontinue units.

Your fee statement will be updated to reflect the changes. See access your fee statement.

DescriptionCodePenalty
Withdrawn early WD-EARLY Financial - see fee policies and procedures
Academic - not recorded on transcript
Withdrawn no load WD-NO-LD Financial - see fee policies and procedures
Academic - recorded on transcript as 'WD'
The following penalties apply to all units discontinued after the census date for your teaching period
Withdrawn late WD-LATE Financial - 100% of fees retained
Academic - recorded on transcript as 'WD'
Withdrawn fail WD-FAIL Financial - 100% of fees retained
Academic - recorded on transcript as a 'WN' fail grade
Teaching period end date: Last day to discontinue units. After this date, you cannot discontinue units.

Study load and time limits

For information on time limits to finish your course, see study load.

International students

International students on a student visa must enrol in 48 credit points per academic year, unless you have permission to underload. For more information, see underloading.

When using WES to discontinue a unit, you must add a replacement unit before clicking the submit button (to ensure you meet the required credit points) or the system will not allow you to submit your enrolment.

Update Allocate+

Once your unit changes appear in Allocate+ you can enter preference for new units and change preferences for any other units affected. Allocate+ will automatically remove discontinued units.

Unit changes will appear in Allocate+ within two hours. If you submit your changes using a form, please allow staff several days to process the units.

Relevant policies

Got a question? Monash Connect can help