WES instructions for research students

Manage your enrolment

The Web Enrolment System (WES) allows you to manage your enrolment.

You can use WES to:

  • enrol and re-enrol
  • request SA-HELP loans (if eligible)
  • view your research enrolment summary
  • view fee and scholarship information
  • access exam timetables and results
  • order and purchase academic records and student letters.

Enrol or re-enrol

InstructionsDetails Screenshots
(click to enlarge)
Login to WES using your Monash student account username and password For password or login problems, contact the Service DeskLogin

WES login screen
Click Enrolment / Re-enrolment The enrolment summary screen displays. Work your way through from top to bottom. WES main menu

WES main menu screen
Ensure your contact details are up to date. If they need to be updated you can make changes by clicking on the links. We post all mail to this address so it must be correct

If you are on a scholarship, see change of name or address
Enrolment summary

WES enrolment summary screen
Complete the enrolment questionnaire When you enrol for the first time you must complete this before the system allows you to move on to the next step

When re-enrolling, you don't need to repeat the questionnaire
Enrolment questionnaire

WES enrolment questionnaire screen
Click Enrolment To enrol or re-enrol, click this link to view your research summary Enrol or re-enrol

WES enrolment summary screen
Click Faculty and Course Check your requirements before enrolling or re-enrolling

Check your thesis submission date and contact Monash Graduate Education or your faculty if you need to extend
Candidature and course

WES candidature screen
Adding coursework units If you have to undertake any coursework units as part of your program plan, contact the faculty, responsible for offering the course to manually re-enrol you in those units. Faculty contact page

WES candidature screen
Click I would like to re-enrol into my research for ... The re-enrolment button appears only during the re-enrolment period Re-enrolment

WES i would like to re-enrol 2018 screenshot

Receiving a transaction number

A transaction number (starting with U), is sent to your Monash email account for each successful re-enrolment action. Keep these as proof of your re-enrolment. If you do not receive a transaction number, you have not enrolled correctly.

Successful submission

WES successful submission screen
View your enrolment summary

Click Research Enrolment Summary

Information on your enrolment summary includes your:

  • thesis submission date
  • thesis title and status
  • supervisors
  • milestones (planned and achieved)
  • current scholarship and sponsorship details
Candidature link

WES candidature link

Candidature summary

WES candidature summary screen
On the Enrolment summary screen, click SA-HELP Applying for SA-HELP is optional. Only domestic students are eligible to apply

The SA-HELP link will not be active unless you are eligible and you have enrolled in units

SA-HELP screen
Read the SA-HELP information booklet (pdf 395kb) For more help see:  
Submit the SA-HELP form To defer payment you must provide your tax file number  
Print your Transaction Number
(begins with SA)
WES emails transaction numbers to your Monash account SA-HELP transaction number

SA-HELP transaction number

Read-only access

InstructionsDetails Screenshots
(click to enlarge)
Before enrolling

You will have read-only access if you:

  • have not completed the questionnaire when you enrol for the first time
  • do not have any research units to enrol in
  • have submitted your thesis
  • are due to submit your thesis this year
For help, contact your faculty or Monash Graduate Education
Read-only access - before

WES read only access screen
After enrolling The Enrolment summary screen displays:

Enrolment (Read only)
Re-enrolment complete/No research to enrol in
Read-only access - after

WES read only access screen

Problems with WES?

See our WES common problems and error messages page for help.

WES timeout

WES will timeout if you do not use it for 20 minutes. The inactivity timeout helps prevent someone else accessing your account while it is unattended. Remember to logout.

Got a question? Monash Connect can help