Allocate+ features and functionality

A typical Allocate+ screen

Units and activities

The units and their activities are listed on the left side of Allocate+.

Activity status

The status appears next to the activities.


The icons appear to the right of the status indicating whether you’ve allocated a timeslot for the activity or if you have and it is pending.

This activity has been allocated a timeslot.

exclamation mark on orangeYou’ve entered a preferred timeslot but the final timetable hasn’t been sorted yet.

exclamation icon There’s no timeslot selected for this activity yet. You need to enter a preferred time.


When you click on an activity, buttons appear next to the scheduled activity times.

select button You can select the timeslot.

white tick on green circle You’re allocated into a timeslot. You can change your allocation to any timeslot with a SELECT button.

full button There are currently no places available in this class. You can select the heart icon if you'd like to request a swap into the activity time provided you're allocated in another timeslot. See Swap function below for further details.

clash button The class for this activity clashes with your allocation for another activity. To allocate into this timeslot, you'll need to change your allocation for the other activity.

Calendar view

grid of six in red circle Near the top of the screen, you can switch to a calendar view of your timetable.

Preferences and the percentage %

If you need to enter preferences for an activity, instead of buttons, you’ll see a preference column and the system will tell you how many preferences you need to enter.

View example screenshot

The percentage in the preference column shows the popularity of the timeslot. So you can see the percentage of students who picked this timeslot from the total number of students who can attend it. Entering a preference in a timeslot with a low popularity may increase your chance of getting into it.


To plan your timetable ahead of time, use the timetable planner in Allocate+. The planner is available during the Allocate+ preference entry period onwards. Use the planner to check options for units you’re currently enrolled in, and view times for units you’re interested in.

Once you’ve drafted the plan, you can allocate directly into activities if there are spaces available. For further details, see student timetable planner.

Live streaming

Live streaming allows you to watch a lecture or seminar online in real time, from anywhere, using your own device. You can also participate in online discussions where enabled and make notes on the video that you can review later.

You can choose to allocate yourself into a live streamed option in Allocate+. If you do this, you have opted out of attending the lecture or seminar in person.

All live streaming classes are marked LS in Allocate+.

Delayed viewing

speaker with sound waves All live streamed lectures and seminars are available to watch after the event through Learning Capture in Moodle. You can choose to allocate yourself into the Learning Capture option, indicated by a speaker icon and LC in the activity column. This enables you to attend one lecture and view another at a different time. You can intentionally clash two activities if one is a Learning Capture activity, as you’ll watch the Learning Capture activity at a later stage anyway.

Swap function

heart icon in red During allocation adjustment mode, you can request to swap into a full class by clicking the heart icon. When your swap is recorded, the heart turns red. You'll be notified by email if a swap is found. If you change your mind, simply click the heart icon again so it turns grey. See fix timetable problems for further details on swap.


rubbish bin If you’re allocated into an activity and you want to deallocate (remove yourself) from that activity, simply click on the bin icon.

For further details, see fix timetable problems.

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