Monash Scholars Program: Terms and Conditions
Terms and Conditions for 2026-2028 Cohort
Successful applicants (and their parents) will need to agree to the Terms and Conditions outlined below in order to accept their place in the Monash Scholars Program.
Please read the information below carefully, prior to accepting your place in the program. For any questions, please contact monashscholars@monash.edu prior to accepting your place.
The Terms and Conditions cover the following six topics:
- Monash University duty of care
- Behavioural expectations - scholars
- Student Health and Care Information
- Consent for the capture of still and moving images
- Monash Scholar's program social media guidelines
- Consent for obtaining your VTAC ID when in Year 12
1. Monash University duty of care
At all Monash Scholars events, supervision will be provided by Monash University staff, as well as university student ambassadors. All staff and university ambassadors hold a current Working With Children Check.
The latest advice for Monash, is reflected in the COVID-19 updates web page.
In the event of an emergency, we will contact the nominated parent/guardian of the affected Scholar/s.
2. Behavioural Expectations - scholars
Students successfully admitted to the Monash Scholars program will need to be proactive in engaging in opportunities to get the most out of the program. This includes attending a range of in-person (on-campus) and (some) virtual/hybrid events.
All events will abide by the University Freedom of Speech and Academic Freedom Policy to support students to engage in critical (and respectful) discourse around issues and topics where we have significant research intensity. University is an adult learning environment and students are expected to behave in a respectful manner to both guest presenters and each other.
3. Parental Permission
When Students register to attend in-person events, parents will be sent a permission form (with event details) to provide their formal consent for their child to attend. Parents can expect the permission form to be emailed around a week prior to an in-person event.
4. Consent for still and moving images
I (Monash Scholar) consent to Monash University or any person acting on behalf of Monash University: to take photographs, film, or other pictorial and audio recordings of me in any medium (Material) from July 2026 – December 2028 inclusive at any Monash University campus or location and to use, reproduce, publish, communicate, enhance, modify, adapt, or broadcast the Material (or any part of the Material) in any form (including in a CD/DVD, website, publication, poster, presentation) for advertising, marketing, informational or promotional purposes and/or teaching and research purposes. I (Monash Scholar) acknowledge that Monash University owns copyright of the Material.
5. Monash Scholars Program social media guidelines
All Scholars are invited to join a 'Private' Discord group for their cohort upon admission into the program. The Discord group is designed to support engagement with Monash University and other participants in the program. Participation is not mandatory and Scholars who choose not to opt-in will still receive formal notifications and invitations to program events via email. (Please note this Discord group is for students only - not parents.)
All members of this Discord group are governed by the Monash University Student Social Media Policy and will be subject to Discord's terms and conditions, including the Discord Privacy Policy. The group is managed by the Monash Scholar's team, who reserve the right to remove any content seen as irrelevant or inflammatory. Any inappropriate behaviour by group members may lead to further action and possible termination and removal from the group as well as the Monash Scholars program.
Monash Scholars also has a public Instagram page (@MonashScholars) which Scholars and parents are encouraged to follow.
6. VTAC ID Submission
Monash Scholars will be asked to provide their VTAC ID to Monash University in Year 12. This information will be held in confidence and be used to report on Scholars’ admission to Monash University once the program concludes.
Welcome Events
In 2026, we will provide an online Welcome webinar to successful applicants. This will be held from 2pm-3pm on Monday 29 June. Scholars will receive more information if they are successfully admitted into the program.