Terms and Conditions for the Class of 2018-2020 Monash Scholars

Monash Scholars Program Terms and Conditions

Accepting your place in the Monash Scholars Program requires that you and your parents agree to the Terms and Conditions listed below.

  • Monash University duty of care
  • Student profile creation in CareMonkey
  • Consent for still and moving images
  • Monash Scholars Program social media guidelines
  • VTAC ID Submission

Please read the below information carefully, prior to accepting your place in the program. For any questions, please contact monashscholars@monash.edu prior to form submission.

Monash University duty of care

At all Monash Scholars events supervision will be provided by Monash University staff, as well as university student ambassadors. All staff and university ambassadors hold a current Working With Children Check.

In the event of an emergency we will contact the parent/guardian of the affected Scholar/s, as per their CareMonkey profile details (see below for more information about CareMonkey).  If contact details change, please update your CareMonkey profile ASAP.

Student Profile Creation in CareMonkey

To ensure we are compliant with the Victorian Government’s Child Safe Standards, the Monash Scholars Program incorporates use of an online (and app-based) system called CareMonkey. CareMonkey allows all Scholars to have a profile with us containing their emergency information, with a designated parent/guardian able to update their profile as changes occur.

How is a CareMonkey profile set up?
As part of your program acceptance, we will ask you to submit a designated parent/guardian’s contact details. Once you have completed your acceptance, we will send an activation email to your parent/guardian via CareMonkey, with instructions for them to create a profile. If you already use CareMonkey at school, you can simply share your profile with us. Your parent/guardian should receive their activation email and aim to complete their profile by Thursday, 28 June.

Once your profile is created, your parent/guardian will receive notifications from time to time asking for permissions, information or to update your profile.  It is advised that you also download the CareMonkey app for ease of use.

How do we use CareMonkey to support the operations of the Scholars Program?
We will only use CareMonkey within the Scholars Program for the following reasons: for event permissions, to communicate directly with parents, or in the event of an emergency.  Should you not wish to disclose any personal information the profile asks you for, simply input ‘N/A’ to move on to the next field. For more information about how we use CareMonkey and the privacy of your data, please visit this webpage.

Please note that in order to participate in the Monash Scholars Program, the creation of a profile in CareMonkey is a mandatory requirement.

Consent for still and moving images

I (Monash Scholar) consent to Monash University or any person acting on behalf of Monash University: to take photographs, film, or other pictorial and audio recordings of me in any medium (Material) from June 2018 – December 2020 inclusive at any Monash University campus or location and to use, reproduce, publish, communicate, enhance, modify, adapt, or broadcast the Material (or any part of the Material) in any form (including in a CD/DVD, website, publication, poster, presentation) for advertising, marketing, informational or promotional purposes and/or teaching and research purposes.  I (Monash Scholar) acknowledge that Monash University owns copyright in the Material.

Monash Scholars Program social media guidelines

All Scholars are invited to join a cohort facebook group upon admission into the program.  The facebook group is designed to support engagement with Monash University and participants in the program.  Participation is not mandatory and Scholars who opt out will still receive formal notifications and invitations to program events through email.

All members of this group will be governed by the Monash University Student Social Media Policy.  The group is managed by the Monash Scholars Program Coordinator, who reserves the right to remove any content seen as irrelevant or inflammatory. Any behaviour in the group that is deemed as inappropriate may lead to further action and possible termination and removal from the group as well as the Monash Scholars program.

VTAC ID Submission

Monash Scholars are required to submit their VTAC ID to Monash University during their Year 12.  This information will be held in confidence and be used to report on Scholars’ admission to Monash University once the program concludes.

Welcome Events

As part of your acceptance into the program, Scholars and their families are invited to a Welcome Event between Friday, 29 June - Saturday, 30 June (you elect one event to attend).  Below are the event details, and you can RSVP through the acceptance googleform.

Friday, 29 June - 6:30pm - 8pm - Monash Law Chambers, 555 Lonsdale Street, City
Saturday, 30 June - 10am - 10:30am - South One Lecture Theatre, 43 Rainforest Walk, Clayton campus
Saturday, 30 June - 2pm - 3:30pm - South One Lecture Theatre, 43 Rainforest Walk, Clayton campus

If you are unable to attend a Welcome Event, you can elect to have a Welcome Pack delivered to you instead. You will receive your pack in the week beginning 9 July.