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Use automated late penalties

Where the automated late penalty setting has been enabled for Moodle Assignments, late penalties can be automatically calculated and applied in line with Monash policy (Marking and feedback procedure). Once a penalty has been applied to a grade, it will be marked for both teachers and students with a small red alert icon. Mousing over this icon will reveal the applied penalty.

Automated late penalties can be applied when the following conditions are met:

Activity type: Moodle Assignment
Grade penalties is set to “Yes”
Moodle Gradebook: Grading schema is set to “Standard”

Note: For assessments that do not meet these conditions, late penalties must be applied manually using mark overrides.

Once a penalty has been applied to a grade, it will be marked for both teachers and students with a small red alert icon. Mousing over this icon will reveal the applied penalty. For more information, see How-to: Create a Moodle assignment activity.

Screenshot of assignment grader overview with late penalty icon highlighted

Moodle assignments without submissions

Where a Moodle assignment activity has a due date but does not require students to submit to the activity (for example a Presentation), the Grade penalty should be set to No and the automated late penalty should not be used. This is because if a student has not submitted and has received a mark for an assignment, the penalty will proceed based on when the academic first marked the student and all students will be registered as submitting late.

Exemptions and recalculations

Any adjusted due dates that are applied to groups or individuals before the due date (eg. a blanket extension, group based due dates) will be respected in the lateness calculations as expected. There are also settings available to exempt students from penalties or to recalculate penalties if date changes occur after the due date (such as special provisions).

Marking workflow

If a marking workflow is in use for an assessment, the late penalty is not applied until the grades are released to the students.

Note

Any special provisions (including special consideration extensions) that are granted after the assignment is marked will require recalculation. This is automated by the Recalculation penalties setting (by default this is set to Yes in the Assignment settings). If you have a reason to not apply automatic recalculations, this setting can be changed to No and you can instead manually recalculate penalties.

Expand the accordions to learn more

Penalties can be recalculated after dates are adjusted.
1. Adjust the dates as usual, by overrides or granting extensions.
2. Navigate to the Assignment.
3. Click on the Grade Penalties tab.
  The Grade Penalties option may also appear in the options under More.
4. Click Recalculate penalties.
5. Grade penalties will be adjusted in line with new due dates.
  Note: This might take some time to be displayed in the Grader Report.
Exemptions can only be granted or revoked by users with the Chief Examiner, Unit Coordinator, or Faculty Administrator roles. Other teachers can view the exemptions.
As per policy, at the discretion of the chief examiner, they can waive a late penalty where a submission is received within one hour of the original submission time due to technical difficulties. Students who were unable to submit the assessment by the submission time due to other exceptional circumstances may be eligible to apply for special consideration.
1. Click on the Grade Penalties tab.
2. Select Manage Penalty Exemptions from the link or dropdown.
3. From here you can add a User exemption, Group exemption, or View Exemptions.
4. Click Add new exemption.
5. Select the student or group, and add a reason for the exemption.
6. Click Update.
Any teaching staff can now view the exemptions and the listed reasons. Users with the role of Chief Examiner, Unit Coordinator or Faculty Administrator will see an edit icon (three dots) at the end of each entry allowing them to delete or edit the exemption.

Supplementary assessment waiver

Note

The automated late penalty waiver will not be triggered when:

The assignment late penalties is managed by using negative marks/criteria for late submission using ranged rubric or rubric
Gradebook grade item set up using formula
Gradebook grade item set up using outcome item

Additionally, when manual late penalties have been applied in the unit, eg. forum activities, quiz activities, the automated late penalty waiver will be triggered, but may not be accurate, please review and manually apply waiver where late penalty has been applied through other methods.

Where the students' overall mark is between 45 and 49, the Marking and Feedback Procedure (section 1.14) includes a special provision for students and units that are eligible for supplementary assessment. Where the students' overall mark is between 45 and 49 due to an automated late penalty, the supplementary assessment will automatically be waived and the students’ mark will be adjusted to 50P.

For example, where the students overall mark is:

When a student’s overall mark in a unit is between 45 and 49 due to an automated late penalty, and if the student would have passed the unit if no late penalty applied, the supplementary assessment process will be waived and the student will receive a final mark of 50.
If a student’s final grade (after applying a penalty) is 45, and their grade without the penalty is 49.5 or above, After the late penalty waiver process is applied, the student will receive a final mark of 50.
For example, A student has achieved a total mark of 45 in a unit. This includes an application of multiple late penalties worth a total of 7 marks. Because the student and unit IS eligible for supplementary assessment in this scenario, the late penalty is waived and the mark is finalised as 50. The student has passed the unit and does not have to complete a supplementary assessment.
If a student’s final grade (after applying a penalty) is 45, and their grade without the penalty is below 49.5, Moodle will round 49.4 down to 49. After the late penalty waiver process is applied, the student will retain a final mark of 45 (N /NH). The student will be eligible to complete supplementary assessment, if it’s available for the unit and they meet the eligibility.
For example, A student has achieved a total mark of 39 in a unit. This includes an application of multiple late penalties worth a total of 7 marks. Because the student is not eligible for supplementary assessment, the mark, including the late penalties, stands and is finalised as 39.
In this case the student’s mark will remain at 45(NH).

The Late Penalty Exemption process is triggered automatically on the Manage Results page when the Validate Results button is clicked and when the following conditions are met:

The student’s final unit mark on Manage Results page (including overrides) is between 45 and 49 (inclusive) and one or more assignments has late penalty applied,
Student does NOT have any of the following comment in Manage Results comment and:
- Not eligible for NS due to academic misconduct
- Not eligible for NS due to Academic Board approved exemption
- Not eligible for NS due to failed competency hurdle
The assessments were not submitted more than seven days after the due date.

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Learning and Teaching: Teach HQ

Learning and Teaching: Teach HQ

Use automated late penalties

Moodle assignments without submissions

Exemptions and recalculations

Marking workflow

Note

Expand the accordions to learn more

Supplementary assessment waiver

Note

Your feedback matters