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Monash Board of Examiners (BOE) reports

At a glance

Explore the Monash Board of Examiners (BOE) reports available in Power BI, including the Faculty Grade Distribution, Student Performance and Incomplete Grades reports. Understand who can access each report, what data they contain and how to use them to support discussions and decisions at Board of Examiners.

Access to Board of Examiner reports is restricted to BOE Chair, Faculty Associate Dean Education, Head of Department/School and Faculty Professional Staff.

BOE Reports are a set of University-wide automatically generated reports that deliver insights at faculty, unit and student level to enhance decision making and actions for improvement at Monash. BOE Reports can be utilised to:

Inform and support discussion and ratification of student results at a Board of Examiners.
Strategically review and analyse the performance of a unit, across both current and historical teaching periods. Unit level reporting includes details across assessments and hurdles (if applicable).
Identify opportunities for unit offering refinement and to support academic recognition.
Identify strategies to support students as per analysis of their performance across their course of study.

The data for reports is sourced directly from Callista and Enterprise Moodle and is presented via a tool titled Power BI. BOE Reports are accessible via your browser via the following link (https://app.powerbi.com/groups/me/apps) at any time. The data feeding into reports is updated at 8:00pm (AEST) every weekday and is visible within the reports from 9.00am (AEST).

Access reports (authorised users only)

Benefits

Rapid access to automatically generated reporting insights at faculty, department/school and unit level.
One location for all access to reporting for results.
Reports are easy to navigate, filter, analyse, download and distribute.
Reports are standardised and available to all faculties, enabling consistency of governance processes across Monash.
Downstream reporting enhancements are of benefit to all faculties.

Monash BOE Reports

Faculty Grade Distribution Report

Faculty grade distribution data is presented for a specific teaching period, highlighting variations for faculty consideration and to support discussions at Board of Examiners (BOE). The grade distribution data is grouped by school/department level where applicable and can be drilled down to unit level.

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Report content overview

Click on each plus icon to read more about each report page or read a text-based version in the table below. For more detailed information, see Faculty Grade Distribution Report.

Report page	Page content summary
Home	Features report title, description and contact point for feedback and enquiries. Includes last report refresh date timestamp.
Summary	A scatter plot of faculty units is displayed as per summary measure selected (default is Average Mark). Filters can be applied to this view of units including location, unit level, calendar, assessment year. Units in the scatter plot are highlighted as per threshold setting in the Conditional Formatting section on the left side of the page. You can zoom in to focus on a particular section of the scatter plot and can also drill through to a specific unit which will navigate you through to the Unit View page for the unit selected.
Unit View	The grade distribution for a specific unit is displayed in bar chart and summary table proportion (%) format. The average mark, pass rate and standard deviation for the unit are also graphically presented and compared to university and faculty/ school in that unit level. The volume of grades returned and average unit mark is displayed per Unit Mode(s)/Class as well as Unit Location(s).
Faculty Grade Distribution	The grade distribution per unit and unit location, within a faculty and department/school, is displayed in table format. The table features volumes of enrolments and incomplete (interim) grades as well as unit average mark, pass rate and standard deviation. You have the option to toggle between a proportion and volume view of the grade distribution results in the table. If required you can also drill through to a specific unit which will navigate you through to the Unit View page for the unit selected. Results are highlighted in the table as per the conditional formatting panel on the left hand side of the report. These thresholds can be adjusted as required.
Competency schema	The grade distribution per unit and unit location, within a faculty and department/school, is displayed in table format for units with a Competency grading schema (NGO, PGO). The table features volumes of grades returned and incomplete (interim) grades as well as unit pass rate.

Data sourced from Callista.

Student Performance Report

This report provides a view of student results in a unit for a teaching period, including the ability to filter to a school/department or a course level listing of students. The report enables a comparison of performance of students across all units they attempted in a given teaching period, including ability to reference the student WAM. This report also provides the opportunity to identify students requiring additional support as required.

Access report (authorised users only)

Report content overview

Click on each plus icon to read more about each report page or read a text-based version in the table below. For more detailed information, see Student Performance Report.

Report page	Page content summary
Home	Features report title, description and contact point for feedback and enquiries. Includes last report refresh date timestamp.
Student Performance	A list of students is displayed in a table format with their mark and grade for select units, in addition to their previous WAM and mark deviation from that WAM. The list of students is displayed by faculty, school/department or for a specific unit. The student list can be filtered by grade results (pass, fail, incomplete, withdrawn) or by individual grades (for example C, D, DEF, WH etc). You can also drill through to a specific student and view the associated individual student profile of performance as per their enrolled course(s).
Unit View	The list of student results for a specific unit is displayed along with the other unit results those students have completed in the same teaching period. The previous WAM and WAM deviation from the mark is also included in the table. A summary of the student (in the selected unit) performance by average mark for the course they are enrolled in is summarised in a separate table. The student list can be filtered by grade results (pass, fail, incomplete, withdrawn) or by incomplete grades individually (DEF, NS, NH, WH).
WAM Analysis	Student results broken down by the mark deviation from historic student WAM are displayed at the faculty, department/school and unit level. The deviation from WAM is broken into 5 groups and highlights units where there are significant volumes of students with a mark deviation from their WAM in a unit.
Previous Cohort Analysis	The Previous Cohort analysis page enables a comparison of average mark achieved in a unit to the previous year cohort. Students with a WAM in the same range are grouped together and their average mark is compared. The table enables you to view if the average mark is trending toward being lower than prior cohorts of students. Results presented provide longitudinal information that may prompt further analysis and enquiry into a particular unit.

Data sourced from Callista.

The Incomplete Grades report lists all students in a faculty with incomplete grades that have not been converted to a final result. The data is presented for a specific teaching period and grouped by school/department level where applicable as well as drilled down to unit level. The data for this report is sourced from Callista.
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The Unit and Assessment report features data for unit grade distribution, grade distribution per assessment task and average mark by unit location and teaching mode. The report sources data directly from Enterprise Moodle and is updated at midnight every weekday and is visible within the reports from 9.00am (AEST).
Access report (authorised users only)

For more detailed information for each BOE Report, view the guides in the subsection of Board of Examiner (BOE) reports in the left hand menu.

Support

If you require faculty or School level access to the BoE reports, please request access using the link below.

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Monash Board of Examiners (BOE) reports

At a glance

Benefits

Monash BOE Reports

Report content overview

Report content overview

Support

Your feedback matters